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Administrative Assistant

3 months ago

Edmonton, Alberta, Canada RJC Engineers Full time

Key Responsibilities:

Duties include, but are not limited to:

Administration:

  • Update/format correspondence in accordance with brand standards and established filing protocol
  • Process, track and renew the firm's numerous professional subscriptions and association memberships
  • Monthly updating of staffing lists and travel profiles
  • Complete and process new vendor/subcontractor documents
  • Post corporate documents to company intranet
  • Set up projects in accounting and project information management systems
  • Perform digital filing, scanning and archiving
  • Monthly credit card and travel spend reconciliations
  • Track annual sponsorships and conference attendance
  • Monthly corporate budget report production and updating
  • Maintain and update company wide equipment inventory
  • Ongoing review and monitoring of shared documents on intranet and internal network
  • Coordinate and track all charitable donations and sponsorships
  • Other administrative support to the Corporate Programs Manager as required

Insurance:

  • Administer internal employee insurance education program
  • Provide insurance certificate production and tracking system backup/vacation relief to Corporate Coordinator

Meeting Management:

  • Assist with the preparation of meetings & conferences

Legal and Risk Management:

  • Assist with liability claims administration, including file creation in Newforma
  • Ongoing copyright compliance processing and monitoring

Professional Qualifications:

Experience:

years' experience in a busy, professional services environment

Skills:

  • Advanced knowledge of MS Office suite (Word, Excel, Access, Outlook) and Adobe software. Familiarity with Newforma and MS Dynamics an asset
  • Excellent verbal and written communication skills
  • Able to interact professionally with all levels of business personnel and build strong working relationships
  • Pragmatic multitasker and able to see the big picture
  • Versatile, quick and responsive
  • Positive and attitude and eye for detail
  • Strong organizational skills