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MCASPHALT | Administrative Assistant
4 months ago
Job Title: MCASPHALT | Administrative Assistant
Status: Full Time Permanent Position (Seasonal)
Expected Start Date: As soon as possible
Location: Calgary Facility – th Street South East, Calgary, AB, T2C 1M8
Reporting to: Facility Manager
McAsphalt is the industry leader in Canada specializing in asphalt products and services. Founded in 1970 by Leo McArthur and John Carrick, the company has since grown to over 500 employees spanning 26 terminals across Canada. McAsphalt offers a wide range of asphalt products, including emulsions, cutbacks, polymer-modified, performance-graded and roofing, and specialized transportation of those products by rail, land and water. Additionally, McAsphalt provides comprehensive services and technology solutions, encompassing paving, testing, research and development, engineering, and consulting.
Job PurposeThe Administrative Assistant performs administrative and office support activities, for different departments. Depending on the location/department they are hired for, duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and data entry, and filing.
Main Duties and Responsibilites
• Answer and redirect phone calls
• Produce and distribute correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Provide information by answering questions and requests
• Handle multiple projects
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Write letters and emails on behalf of other office staff
• Handle sensitive information in a confidential manner
• Reply to email, telephone, or face to face inquiries
• Resolve administrative problems
• Receive, sort, and distribute the mail
• Greet and assist visitors to the office
• Provide polite and professional communication
• Conduct data entry
• Organize, store and print company documents as needed
• Processing sales tickets
• Completing customs paperwork
• Organize and document incoming cheques;
• Responsible for shipping and receiving courier packages;
• Maintain a filing system for data on employee, customers, external partners, and facility contact lists
• Handle queries from managers and employees
• Other duties as required
• Proven admin or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• At least 2-4 years of experience in the field or in a related area
• High school diploma or equivalent
SAFETY is not a priority, it's a VALUE at McAsphalt. Priorities can change by the minute; our values are set in stone All of our employees are living the Goal Zero when it comes to safety. Not only do we provide you with the right PPE, we train you on all aspects of your job so you go home safe EVERYDAY We have a full suite of health and dental BENEFITS and we match 100% of your contribution to your PENSION We are present coast-to-coast in Canada and are part of the Colas Company family worldwide. We have exponential growth OPPORTUNITIES – just tell us where you want to go. We SUPPORT our employees and their families, in good and bad times, with our Employee Family Assistance Program. Accessible 24/7 Free and confidential – counselling for mental health, financial support, legal consultation, and more. We love to have FUN at work and work together to get the job done.
Please visit our website to learn more
At McAsphalt we work together to build a diverse, equitable, and inclusive culture that encourages, supports, and celebrates the voices of our employees.
How to ApplyInterested candidates are asked to apply by following the link below.
Recruiter
Leah McCallum
We thank all applicants for their interest, however, only those applicants selected for interviews will be contacted.
Application Deadline
This position will remain open until suitable candidate found
