Admin Assistant, Inspections and Permits

1 week ago

Fort Erie, Ontario, Canada Town of Fort Erie Full time

Admin Assistant, Inspections and Permits

_ (Casual)_
The Town of Fort Erie is a diverse, welcoming community that is growing. Come join our team and put your mark on something that is exciting, rewarding and challenging. We are recruiting people who share our values of teamwork, respect, honesty and commitment. You'll be joining a team of dedicated, professional and committed co-workers, willing to go the extra mile.

Our mission is to lead and serve Fort Erie by pursuing opportunities, leveraging partnerships and managing our resources to achieve growth.

The bar is set high, but we will help you reach it.

The Admin Assistant, Inspections and Permits will provide clerical and administrative support; greet visitors; answer/redirect public enquiries.

The starting hourly rate for this unionized position is $28.49 plus 4% vacation pay. The hours of work could be

Retirement System (OMERS) pension plan.

If you are looking for an opportunity to learn and grow and promote positive change in a friendly, safe

environment, we'd love to hear from you

_ Fort Erie a welcoming, prosperous connected_

_ community of choice_

Department:

Planning and Development Services**:

Division:
Building

Reports to:
Chief Building Official

Position Objective
To provide clerical and administrative support; greet visitors; answer/redirect public enquiries.

Duties & Responsibilities

  • Receive, respond to or redirect building and planning inquiries; receive and prioritize incoming correspondence and telephone inquiries; communicate current and timely information and materials about legislative and local requirements and processes.
  • Coordinate/schedule appointments/inspections; liaise with inspectors; ensuring inspections are able to be performed;
  • Prepare accurate correspondence, forms, memos, assist in the preparation of by-laws, meeting agenda/minutes, legal documents and statistical reports; input data; generate regular reports and submit to external agencies; process mail; maintain computerized filing system; perform records management.
  • Track monthly regional, municipal, and school board development charges, exemptions, and interest charges, balance fees collected against Town records, and prepare payment vouchers for outside agencies.
  • Prepare monthly regional development charge forms and reports for the Niagara Region.
  • Responsible for building divisions general clerical duties consisting of such things as computer processing, preparation of correspondence for the Chief Building Official and others in the division, preparation of membership forms, training course registration and per diem calculations;
  • Assist in the preparation of court files, summons and informations and will say statements;
  • Responsible to maintain the fee categories, holidays and contact lists in the building permit program;
  • Prepare and organize information for MFFIPA requests; coordinate with staff to gather records.
  • Preparation of Building Code Orders for signature; tracking of timeframes outlined in orders, processing and tracking of registered mail;
  • Process accounts payable, cheque requisitions and petty cash; process customer deposits/refunds for building, by-law and planning services; monitor accounts;
  • Process invoices resulting from by-law enforcement and coordinate fees with the tax department to be added to property taxes.
  • Prepare financial reports; ensure accurate compilation and reporting of departmental financial activities.
  • Assist in preparing/administering office budget expenses.
  • Assist with the preparation, issuance, and analysis of Request for Proposals.
  • Prepare time sheets and attendance tracking for building and by-law enforcement staff;
  • Occasionally provide administrative support to by-law enforcement staff;
  • Create, design and prepare various office forms and templates;
  • Monitor office supply inventory control/product review; operate/trouble shoot office machines.
  • Maintain current knowledge of Corporation services, policies and procedures; assist in the identification, development and implementation of process improvements in a team environment.
  • Assist Chief Building Official in the creation, identification, development, and implementation of new division policies and procedures.
  • Organize, scan, and submit septic permit packages to the Niagara Region.
  • Submit building permit drawings to the Municipal Property Assessment Corporation.
  • Coordinate and submit building permit status information to the Canada Mortgage Housing Corporation.
  • Analyze as constructed lot grading plans for compliance against the master or approved lot grading plans by reviewing the final elevation numbers against the approved plan to determine if the grades are within tolerances and the drainage patters continue to work.
  • Create, monitor and respond to CRM's (Customer Relationship Management, Internal work order system).

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