Office Assistant C

2 weeks ago

Montreal, Quebec, Canada McGill University Full time
Please refer to the

job aid for instructions on how to apply.

Hiring Unit:
Office of Innovation and Partnerships

Title:
Office Assistant C

Duration:
to

Estimated number of work hours per week: 20

Primary Duties:


Reporting to the Senior Financial Officer, the incumbent is responsible for providing financial and accounting services centrally to support the recording and reporting of the University's financial position.

The incumbent will function with an exceptional level of accuracy, confidentiality, and efficiency.

Acts as a liaison on behalf of VPRI unit, with departments ensuring financial/activity records are approved and processed according to McGill guidelines policies/procedures.

Main Responsibilities

  • Responsible for processing payments to external vendors and maintaining updated records of invoices and receipts by requesting purchase orders (POs) by through the McGill Market Place (MMP).
  • Responsible for requesting the creation of new vendor profiles.
  • Initiates and processes a number of accounting activities such as journal entries, budget transfers, deposits, advance requisitions, expense reports, cheque deposits and other functions.
  • Makes corrections, processes adjustments, and follows up on problems.
  • Sets up funds, activity codes and budgets for the OVPRI.
  • Provide general guidance on Finance related issues.
  • Monitors and reconciles accounts at the request of the Senior Financial Officer in the preparation of standard and complex reports. Follows up and ensures appropriate implementation of decisions made by the Senior Financial Officer.
  • Maintaining and organizing the filing system for documents within area of activity.
  • Responsible for archiving all financial files more than seven years old.
  • Maintaining computerized information systems and participating in their development to improve efficiency within the unit.
  • Acting as a resource person concerning the use of software by explaining and demonstrating the use of software and resolving problems within area of expertise.
  • Notifying supervisor of any anomaly, situation, or particular problem and, as necessary, proposing changes or improvements to the workflow within the unit.
  • Develops and maintains effective relationships with offices across the university and within the external community.
Other Qualifying Skills and/or Abilities

Knowledge of University policies and procedures. Must be able to work in a fast-paced demanding environment.

  • Connaissance du français et de l'anglais. L'Université McGill est une université de langue anglaise où les tâches quotidiennes peuvent nécessiter une communication verbale et écrite en anglais. »_
- "Knowledge of French and English._

  • McGill University is an Englishlanguage university where day to day duties may require English communication both verbally and in writin_
  • Minimum Education and Experience:
  • High School Diploma 2 Years Related Experience
  • Hourly Salary:
- (AMUSE C) $30.00

  • Estimated Number of Work Hours per Week:
  • 20 (Part time) Monday, Tuesday, Wednesday
  • Position Start Date:
  • Position End Date:
  • Deadline to Apply:
._

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