Continuing Education Program Officer and Community

7 days ago

Courtenay, British Columbia, Canada North Island College Full time
Posting Number

Posting Number

  • SS0506
  • Position Information
    Division
  • Access & Regions
    Department
  • Continuing Education & Training
    Supervisor Title
  • Director, Continuing Education
    Location
  • Comox Valley(CV)
    Posting Type
  • Internal Only Posting
    Position Status
  • Regular
    If Others, please specify

Desired Start Date

  • 05/17/2024
    Position End Date (if temporary)

Weekly work schedule (please indicate the start and end times for each day of work)

  • Monday to Thursday, 8:00am to 4:00pm
    %
  • 80%
    Pay Grade
  • L: $ $35.56
    Position Summary
  • Reporting to the Director, Continuing Education & Training, the Continuing Education Program Officer and Community Liaison (POC) works with a diverse range of educational stakeholders to plan and implement funded and tuitionbased costrecovery programs and courses, based on identified regional and community needs and opportunities, and delegated priorities. The POC may also have a dual reporting relationship with the Regional Manager, Continuing Education and Training, when working on project teams and/or special projects across campus regions. The POC is aware of the Mission and Values of North Island College, incorporating and practicing the values in all aspects of the role.
    Position Competencies
  • Job Knowledge
  • Judgment
  • Teamwork
  • Planning & Organization
  • Customer Service Excellence
  • Communication & Interpersonal Skills

Duties & Responsibilities

  • 1. Working individually or in project teams, this position is responsible for developing and coordinating scheduled and nonscheduled Continuing Education programs and courses to meet program delivery and budget targets, showing a high level of flexibility and adaptability to meet community needs and departmental goals.
  • 2. Responds to contract training requests for delegated portfolio areas, completing all the steps needed to satisfy the request, showing a high degree of judgement and tact when negotiating with clients to ensure the requested program is the most appropriate program to meet the clients' needs and that the College can deliver an excellent product.
  • 3. This position may be designated to liaise with Elder College committees, instructors and members to provide operational support at the various campus locations.
  • 4. Liaises with other campuses and centres, and instructional areas regarding applicable Continuing Education offerings; liaises with industry, instructors and service departments to provide operational support at course locations, on and off campus.
  • 5. Consults with appropriate external agencies and organizations for the development and delivery of programs and services and supports any audit processes according to the needs of the certifying agency, including WorkSafeBC, Transport Canada and others as required.
  • 6. Prepares training quotes for clients, and develops and submits funding proposals including program budgets, manages program financials, and compiles final reports and financial reconciliations for funders.
  • 7. Coordinates the curriculum development, review and renewal processes using approved course and program development tools and processes.
  • 8. Orients instructors to the College's Mission, the CET departmental mandate, strategic priorities, policies and procedures and monitors classes for instructional quality.9. Conducts and reviews course evaluation surveys for each Continuing Education course and program offering and suggests improvements for future offerings.
  • 10. Sets course fees to ensure that the costs of each course, program or service are balanced against expenses and include required indirect costs and contribution to NIC general revenue. Uses judgement to determine if a course can proceed or if it needs to be rescheduled or cancelled according to enrolment information or extenuating circumstances.
  • 11. Provides information sessions, tours and detailed program information to promote offerings to potential students and community stakeholders.
  • 12. Orders and monitors materials, supplies, and equipment required for course and program delivery.
  • 13. Provides information related to courses and programs to Marketing staff to develop promotional materials and/or creates drafts for approval.
  • 14. Responds to student and instructor needs and concerns, while ensuring that the College Policy related to Student Complaints and Code of Conduct are understood. Determines if the situation needs to be elevated to the manager's or director's attention.
  • 15. Keeps informed of industry standards and regulations for vocational programs within delegated portfolio areas. Remains current in relation to continuing education/contract training trends and new developments.
  • 16. Works collaboratively with the Continuing Education Support Assistant and colleagues to coordinate efforts to ensure the effective and efficient operation of the Department.
  • 17. Monitors, records, and reports on enrolments and activities in al

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