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Identification and Security Screening Clerk

3 months ago

Ottawa, Ontario, Canada Senate of Canada Full time
About the Senate
The Senate plays a unique role in shaping our country's democracy.

As members of the upper house of Parliament, senators examine legislation, study public policy, champion causes and conduct interparliamentary diplomacy.

As a workplace, the Senate is composed of dynamic people representing our nation's diverse talents, backgrounds and perspectives.

We are committed to building and maintaining a diverse and inclusive workplace where everyone is provided full and equal opportunity and access to employment, development and advancement.

Build and advance your career by joining a team of dedicated professionals who are committed to excellence in support of senators and the institution.

How will you contribute?

We are looking for a dynamic, self-motivated, highly organized, driven and experienced Identification and Security Screening Clerk to support the Corporate Security Directorate in managing and prioritizing competing demands in a fast-paced, results-focused environment.

As an Identification and Security Screening Clerk you will:

  • Receive and process personnel security screening requests for Senate staff and other parliamentary groups;
  • Receive, record and process fingerprints requests by using a digital electronic fingerprinting system;
  • Communicate on a regular basis with Senate staff and security officials through correspondence and/or by phone for missing information and/or clarifications;
  • Analyze documentation for adverse information;
  • Maintain a database of security screening files and ensure compliance;
  • Provide other administrative services such as processing printing requests, assisting in the logistics for special events and projects, and preparing special reports and statistics.
Open to
The general public to staff one (1) indeterminate (full-time) position.

This selection process may be used to staff determinate or indeterminate positions at the same level with similar requirements.

We encourage individuals from underrepresented and minority groups to apply.
Prerequisites

  • Postsecondary education in Security Management or a related field OR a combination of education, training and related experience;
  • Recent experience (within the last year) working in a security environment, liaising with security officials and maintaining both electronic and manual filing systems;
  • A minimum of three (3) years' experience in assisting/communicating with the general public and have excellent client service skills;
  • Strong attention to detail and ability to compile, analyse, prepare, organize and maintain information in an efficient manner;
  • Ability to demonstrate initiative, identify and solve problems and work simultaneously with different groups in a multidisciplinary environment with conflicting priorities;
  • Knowledge of the roles of lead security agencies (i.e. RCMP, TBS, PCO, CSIS, etc.) and other federal government departments involved in safety and security programs;
  • Solid experience with MS Office products;
  • Experience (within the last year) in conducting preliminary checks in relation to personnel security screening is considered an asset;
  • Experience using modern digital equipment and specialized software to produce photographic and fingerprinting documentation is considered an asset.
Competencies
Integrity
Respect
Service
Action Management
Judgment
Communication
Adaptability
Teamwork and cooperation
Organizational Needs

The Senate of Canada is committed to building and maintaining an inclusive workplace where all employees are provided full and equal access to employment, development, and advancement opportunities.

Conditions of Employment
How to apply
Alternative selection tool methods and/or reasonable accommodation for special needs are available upon request.

Please save a copy of the notice of job opportunity. Once the closing date has passed, these documents will no longer be available.

Relocation and travel expenses incurred during this process are the applicant's responsibility.

The use of masculine gender in the text includes feminine and is used without discrimination.

The posting closes at 11:59 p.m. EST on the closing date stated above.