Finance Clerk

1 week ago

Winnipeg, Manitoba, Canada Michif Child and Family Services Full time

Michif Child & Family Services (MCFS) Agency is a mandated child and family services agency with the responsibility to administer and manage culturally appropriate community-based child protection and support services for Metis and Inuit people in Manitoba.


FINANCIAL CLERK

FULL-TIME PERMANENT POSITION

Competition #:
MCFS-FC

Hours of Work: 7.25 hours per day

Classification and Salary:
AK1 $ $27.26 per hour

Location :
Winnipeg, Mb


Reporting to the Finance Manager, this position will be responsible for processing payments, invoices and billings, recording and maintaining financial information and processing payroll records for the Michif Child and Family Services Agency.


General Duties

  • Ensure proper company account codes are utilized for accurate expense allocations
  • Prepare and compile all necessary reports and documentation
  • Perform all data entry and cash disbursements
  • Prepare and deliver bank deposits
  • Assist in the development of policies and procedures for the specialized accounting functions
  • Respond to telephone enquiries from MCFS staff, associated agencies and the general public
  • Organize and maintain registers and related reports ensuring all information is current and accurate
  • Provides information to assist in the preparation of the annual audit
  • Archive records ensuring information is accessible

Payroll

  • Processes payroll runs for the MCFS, ensuring all relevant information is acquired and processed
  • Setup initial pay information in the computerized payroll program
  • Review, calculate, and process all timerecords for payroll
  • Maintain, monitor, prepare and safe keep all documentation for personnel including payroll calculations, deductions, final pay information including ROE
  • Prepare payroll registers
  • Calculate and prepare RSP, group insurance, and Revenue Canada source deductions and remittances
  • Assist with preparation of payroll summary expense reports
  • Prepare monthend payroll journal entries including all coding and adjusting journal entries
  • Compile and maintain annual salary summary report for employees;
  • Calculate accrued earnings and related benefits for all departments
  • Organize and maintain payroll registers, deposits, related reports and bank documentation and reconciliations ensuring all information is current and accurate
  • Research current legislation on Revenue Canada reporting standards and guidelines
  • Archive payroll records, ensuring information is accessible.

Child Maintenance

  • Obtain and input related and appropriate data regarding children in care
  • Process, prepare and distribute payments as necessary
  • Prepare billings to the Funder to recover child maintenance expenditures
  • Document and follow up on Foster Parent overpayments
  • Discuss concerns/discrepancies with the Foster Care Social Worker/Family Service Worker

Financial Data

  • Process accounts receivable and payable
  • Assist with processing payroll runs
  • Code accounts for monthend expense allocations
  • Assist with monthly billing reconciliations
  • Prepare system reports
  • Perform all data entry and cash disbursements
to general ledger batches Prepare monthly bank reconciliations


Other duties as related to the position and as reasonably assigned by the supervisor, or as circumstances dictate, all within the context of the MCFS Mission, Vision, and Guiding Principles as well as a strong and progressive customer service and child welfare orientation.


Knowledge Skills and Abilities

  • Demonstrated understanding of Metis and Inuit culture and communities.
  • Intermediate level computer skills using Microsoft Outlook, Word and Excel.
  • Ability to maintain highly sensitive and confidential information
  • Ability to work effectively in a high volume and time sensitive environment
  • Excellent communication skills including writing skills, listening and observation skills
  • Attention to detail
  • Ability to work collaboratively within a team, with other community and related service organizations to achieve goals and objectives of the MCFSA and its Agencies

Education and Experience

  • Grade 1
  • One year accounting or payroll course
  • Two years' experience in computerized payroll process or computerized accounting experience
  • Experience in ACCPACC for Windows and intermediate level in spreadsheet and word processing
  • Child and Family Services (CFS) experience with understanding of financial reporting requirements is an asset.
  • Experience working with Metis and Inuit people is considered an asset.


Prior to commencing employment the successful applicant will be asked to provide satisfactory results of a Criminal Record Check with Vulnerable Sector Search, a Child Abuse Registry Check, Prior Contact Check and a Driver's Abstract upon hire at their own expense.

A valid Manitoba driver's license and the use of a personal vehicle are requisites as travel is required.

MCFS offers a supportive and progressive work environment, competitive

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