Accounts Payable Team Lead/analyst

7 days ago

Mississauga, Ontario, Canada Trophy Foods Inc Full time

About Trophy Foods Inc.
Trophy Foods is Canada's leading supplier of high quality edible nuts, dried fruit and confectionery products.

We pride ourselves on providing the highest quality products, at the best value, through our direct channel of global grower relationships.

Trophy Foods Inc. is Canadian owned and operated with over 40 years of experience in serving our customers. We produce edible nuts, dried fruits, confectionery and bulk foods under our Trophy brand.

We also work with grocery retailers, mass merchandisers, drug channel, and food service customers across the country to create and produce a wide variety of private label branded products.


Overview:

The Accounts Payable Team Lead/Analyst provides support to the accounting department by ensuring legitimate invoices are approved for payment and cheques are printed for mailing.


Key responsibilities include, but are not limited to:

  • Process Accounts Payable invoices as required, ensuring invoices are appropriately coded for General Ledger.
  • Ensure invoices are legitimate and approved for payment.
  • Ensure accurate data entry of invoices on a daily basis ensuring early payment discounts taken.
  • Ensure vendor master is updated with correct information.
  • Ensure any Cash against Documents are validated and processed on time.
  • Investigate and resolve any differences between supplier invoices and internal receiving/purchase orders, on a daily basis.
  • Prepare and print cheques or wires (match invoices) or prepare EFT files for the signing officer when required.
  • Handle vendor/customer inquiries on a daily basis, along with scanning/filling.
  • Responsible for the confidentiality of personnel business expense data, legal documents and lawyer fees, asset information, customer/supplier information.
  • Reconcile account statements.
  • Maintain freight rates and routes in JD Edwards and Voucher match freight bills
  • Work with accounts receivable team on customer master maintenance for freight.
  • Create and update database file for Broker's Commission payable voucher.
  • Work with General accountant on month end and year end reporting, ensuring integrity reports are validated and ensuring GL balances match subledgers.
  • Prepare and provide accurate, complete monthend AP accruals to accounting senior and manager.
  • Leadership responsibilities:
  • Provide support during the annual external audit process.
  • Reconcile AP GL's monthly and provide variance analysis explanations.
  • Assist with invoice inquiries and help resolve purchasing issues.
  • Assist with research on discrepancies for outstanding balances on vendor accounts.
  • Maintain procedures and policies to ensure adherence to Trophy's guidelines.
  • Perform other duties as assigned by the manager.

Experience, Qualifications, and Educational Requirements:

  • College business, accounting degree/certificate is required.
  • Two to three years' related accounting experience and/or training.
  • Ability to read and interpret documents such as procedure manuals, invoices and purchase orders. Ability to write routine reports and correspondence. Ability to speak effectively with customers or employees of the organization.
  • Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
  • Balances team and individual responsibilities; Contributes to building a positive team spirit.
  • Excellent knowledge of Accounting software; Excel, Word and Outlook.
  • Experience using JD Edwards is required
  • Experience using Esker is an asset, but not required
  • Strong computer skills, including intermediate knowledge of Microsoft excel is required.

Accountabilities for Success:

  • Collaborate and partner with others through actively building positive and productive relationships, working to understand different viewpoints, and treating people of varying backgrounds and perspectives fairly.
  • Communicate ideas and information in an effective manner by listening, demonstrating understanding, readily sharing information, and keeping appropriate parties up to date.
  • Take initiative to understand and produce results aligned to department priorities, and accept responsibility for performance and results.
  • Identify causes of problems and develop solutions to make effective, timely decisions.
  • Demonstrate a commitment to Trophy's vision and mission. Understand how individual decisions and actions impact the needs of the department as well as overall corporate goals.

Work Environment:

  • The office work environment provides adequate lighting, is temperature controlled and relatively quiet.
  • Located in a busy, open office.
  • Sitting at a desk and computer terminal for extended periods of time each day (4 to 7 hours) with many tedious and repetitious activities/movements. Occasionally required to move around the office.
  • Subject to all types of deadlines, both regular and predictable and those resulting from special requests or during peak per

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