Administrative Summer Student

6 days ago

Whitehorse, Yukon, Canada Yukon Federation of Labour Full time

this position is 35 hours / week, for up to 12 weeks (420 hours)

This is an anticipatory Canada Summer Jobs position for students.Part 1 – Identifying DataPosition title: Administrative Summer...

This is an anticipatory Canada Summer Jobs position for students.

Part 1 – Identifying Data

Position title: Administrative Summer Student

Position: 35 HRS X WEEK, WEEKDAY and occasional weekend events

Compensation: $20.00 / hour (May-Sept, 16 weeks)

Closing Date: May 5, 2024

Part 2 – Summary of Position

The Administrative Summer Student, under the direction of the President, is responsible for administrative and technical support for the operations of the Yukon Federation of Labour, including filing, office work, event support, records management, and public engagement.

Part 3 – Duties and Responsibilities

  • Support the President in various projects, training, events, and Federation of Labour matters, maintaining confidentiality and discretion in all interactions and tasks.
  • Support day-to-day office operations, including filing, accounting, general administrative tasks, managing calendars, coordinating travel, and business errands.
  • Manage inquiries through phone, email, and in-person interactions, prioritizing and redirecting messages as needed.
  • Prepare, proofread, and update documents, spreadsheets, templates, and forms.
  • Organize and maintain both electronic and paper filing systems for YFL records including research, data compilation, digitizing and listing archival records.
  • Update and maintain the website and social media profiles, curate news articles and graphic design for promotional materials.
  • Monitor media and Hansard for pertinent labour-related information in the Yukon.
  • Assist in educational program preparation, scheduling, and execution.
  • Handle payment tracking, receipt, and posting, as well as deposits.
  • Ensure the office space is orderly and well-presented, including cleaning duties.
  • Other tasks as assigned.

Part 4 – Skill Development

  • Client Service – ability to communicate efficiently and professionally with clients.
  • Teamwork – ability to interact well with others, in small and large groups to coordinate tasks, share resources, plan, make decisions, negotiate, solve conflict, and complete goals and activities.
  • Communication – the ability to exchange thoughts and information with people through speaking, listening, and writing while being cognisant of non-verbal cues, cultural context, and audience.
  • Digital Expertise – the ability to understand and use digital systems, tools and applications to process digital information in a variety of formats on a variety of devices and interconnected systems.
  • Leadership – demonstrate initiative and take responsibility for the success of goals and tasks, while building relationships, strengthening communications, and fostering collaboration.

Part 5 – Contacts

President

Direct reporting and mentoring

Assignment of tasks and evaluation of work

Provide job-specific training

Affiliated unions & members

General inquiries, registrations and documentation

Background information and requests

Coordinate meetings and share documents

External stakeholders

General inquiries and facilitate engagement

Case intake and customer service

Review and prioritize requests for the President

Part 6 – Qualifications and Competencies

We seek a highly motivated and organized individual to join our team as an Administrative Summer Student. This is a full-time position for the summer months, funded by Canada Summer Jobs. Applicants must be years of age at the start of employment and legally entitled to work in Yukon, and a Canadian Citizen, permanent resident, or person for whom refugee protection has been conferred.

Qualifications:

  • Self-motivated and able to work independently or with others.
  • Strong organizational skills and research skills
  • Maintain a high level of confidentiality, demonstrating sensitivity and tact in all interactions.
  • Present a positive and professional image of the organization when interacting with members, affiliates, executive members, and other external stakeholders.
  • Experience in administration, finance, and digital campaign tools
  • Political awareness and a deep commitment to workers' rights and the labour movement's mission and values.

Benefit if experience with Netsuite, Action Network, Wordpress, Facebook pages, Adobe Acrobat Pro, graphic design, Canva or Calendly.

  • Adaptability - Adapts and responds to changing priorities.
  • Time Management - Balances a myriad of tasks; prioritizes duties as needed.
  • Attention to Detail - Attends to details and pursues quality in the accomplishment of tasks, regardless of the volume of duties encountered.
  • Client/Customer Focus - Provides superior service to both internal and external customers.
  • Communication - Expresses and transmits information with consistency and clarity.
  • Organization - Able to create or maintain processes to ensure all relevant information or tools are easily accessible.
  • Professionalism - Demonstrates professional standards of conduct when governing interactions between individuals in a business environment.
  • Most of the work is performed in a controlled open office environment, with some remote meetings and outdoor events.
  • Operation of office equipment, lifting and moving of file boxes and trade show supplies
  • Extended periods of sitting
  • Interaction with the public, management, and union members
  • Working in a quiet office environment with interruptions by the nature of the job
This listing expired on 05 May. Applications are no longer accepted.

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