Office Manager

1 week ago

Belleville, Ontario, Canada Lamer Landscaping & Snowplowing Ltd Full time

OFFICE MANAGER

Culture:
At Lamer Landscaping & Snowplowing Ltd, we are committed to creating a positive and supportive workplace culture. We value teamwork, creativity, and a sense of ownership among our employees. Our mission is to provide exceptional service to our clients while fostering a supportive and empowering work environment.

Growth Opportunities:
We are committed to helping our employees grow and advance in their careers. As an Office Manager, you will have opportunities for career growth within our organization. We provide training and support to help our employees achieve their professional goals.

Tone:

We are looking for a motivated, enthusiastic, highly organized, attention to detail employee, for our Office Manager, to join our team.

If you are passionate about delivering exceptional service, working in a positive and supportive environment, and are excited about opportunities for career growth, we want to hear from you

Position description:


The Office Manager must be thoroughly familiar with all aspects of company financial, information technology (IT), and human resource (HR) operations to include all.

Aspects of accounting; budgeting; IT systems development, implementation, and maintenance. HR compliance; finance and administration. The Office Manager must display the leadership capability. to manage other staff on a daily basis while creating a professional and cordial company office atmosphere.

The Office Manager may assume some of the responsibilities of a General Manager or Controller if his/her position is in lieu of either of these two positions.

If the Office Manager works for the General Manager or Controller, the duties will be adjusted accordingly.

Reports to:
The Office Manager will directly report to any of the following: the CEO/Owner.

Skill set and educational requirements:
The Office Manager must possess the following skill set and educational background:

  • Minimum of five years of experience as a full charge bookkeeper with an information technology (IT) background.
  • Preferably have a bachelor's degree.
  • Have extensive experience in HRrelated areas.
  • Possess excellent oral and written communications skills.
  • Proficient in SharePoint, MS Office, MS Word, MS Excel, budgeting, information technology ( IT) use, Quick Books, and/or current accounting systems.
  • Proficient in typing and capable of typing 50 WPM with fewer than three mistakes.
  • Able to create an atmosphere of cooperation and professionalism.
  • Able to negotiate and interact effectively with external company vendors such as: bank, CPA, bonding company, insurance company, Clients, etc.

Responsibilities:
The Office Manager's responsibilities, is working directly for the CEO.

  • Thoroughly understands, implements, and ensures compliance with company policies, procedures, and standard operating procedures (SOPs).
  • Thoroughly familiar with applicable procedures for departments with which their department interacts.
  • Assists in the development and implementation of the company's strategic plan.
  • Assists in the development, implementation, and achievement of the company's annual budget goals.
  • Assists in the development and implementation of the company's business development plan.
  • Development and implementation of the company's training goals for their department.
  • Supervises/oversees all HR functions.
  • Supervises/oversees all accounting functions that can include AR, AP, GL, PR, JC, etc.
  • Supervises/oversees all administrative functions.
  • Ensures compliance with and records local, state, and federal tax requirements/payments.
  • Ensures compliance with workers' compensation insurance reporting procedures.
  • Maintains schedule identified in office Checklist.
  • Writes, maintains, and updates.
  • Oversees and ensures that all bookkeeping tasks are completed on schedule.
  • Oversees the maintenance and updating of all personnel records and reports.
  • Oversees the maintenance and updating of all personnel payroll records.
  • Ensures that accounting receives all paperwork and information from the field on a timely basis.
  • Ensures that jobcost reports are completed on a timely basis and disseminated appropriately.
  • Oversees the researching, evaluating, and implementation of company IT systems and software.
  • Coordinates with company CPA to prepare financials and taxes at year end.
  • Reviews and renews company insurance policies annually.
  • Reviews and renews company bonding policies annually.
  • Coordinates with bank regarding all bank matters (line of credit, financing of vehicles and equipment, credit card processing, payroll processing, etc.).
  • Projects cash flow needs and prepares cash flow budgets.
  • Oversees H2B process of hiring needed staff.
  • Schedules and coordinates annual corporate meeting with attorney and preparation of minutes for said meeting.

Additional Information:

  • Is certified in CPR and First Aid.
  • Continuing education requirement: minimum of

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