Business Assistant

2 weeks ago


Victoria, British Columbia, Canada BEVERLY CARTER NOTARY PUBLIC Full time

Company description


Carter Notary is a dynamic legal office committed to providing high value service in Real Estate, Wills and Estates, and Walk-in Notarizations.

Celebrating over 10 years in business, our expansion of physical space positions the firm for future growth. We have two Notaries and a culture of teamwork, professionalism, and efficiency.

The Practice is active in the community and works with organizations that value locally owned and operated businesses which promote a healthy community and local economy.


Job Description:
Business Assistant (Full-Time)


Reports to:
Principal Notary

Working hours:

M-F 8am-4:30pm or 8:30- 5:00 Hours may vary based on business activities including attending evening networking or business events.

**additional time is a requirement in busy times and seasons, or as back up for vacationing or sick staff

Salary:
$25.00 per hour **dental and health benefits after 3 months

Starting date:
Immediate

Description:

Our new Business Assistant must think quickly and have the initiative to work within a dynamic legal environment. This position directly supports the CEO.

General Duties:

  • Provide support to the Principal Notary, including managing calendar, scheduling appointments, arranging travel, financials, editing, proof reading, preparing communications.
  • Proactively communicates in a professional manner with vendors, clients, and stakeholders.
  • Liaise with business partners or contractors. Coordinate logistics for firmrelated events, including professional seminars and client appreciation functions, ensuring their success from start to finish.
  • Attend business and networking events with or on behalf of the Practice.
  • Contribute to specific marketing activities targeted for business growth.
  • Support client services.
  • Develop and maintain a tracking system for the business and deliverables.
  • Manage the Principal Notaries calendar.
  • Assist Office Manager in maintaining practice calendar.
  • Identify time sensitive requirements or communications and expedite if necessary.
  • Coordinate with marketing partners on publications, events, sponsorships etc.
Assist and support content creation for various business, educational and marketing needs.

  • Attend networking or other business events.
  • Other duties as assigned.
  • Work beyond normal hours will be required during periods of heavy workload (end of month common, seasonal for real estate)

Qualifications and Abilities:

  • Excellent written communication skills commensurate with the Notary Practice
  • Excellent and verbal communication skills with attention to spelling and grammar for an English language legal environment.
  • Highest level of communication skills is a must due to the legal nature of the business.
  • Office skills: Microsoft Word, Excel, Adobe, Outlook, Calendar
  • Technical skills:
  • Experience with WordPress (helpful)
  • Experience with Canva (helpful)
  • Driver's licence ** beneficial

Applications

Job Types:
Full-time, Permanent

Pay:
From $25.00 per hour

Expected hours: 40 per week

Benefits:

  • Dental care
  • Extended health care
  • Onsite parking

Schedule:

  • 8 hour shift
  • Monday to Friday
  • Overtime

Supplemental pay types:

  • Overtime
pay

Application question(s):

  • Explain how you manage a high standard of service and professionalism.

Education:

  • Bachelor's Degree (preferred)

Experience:

  • Customer service: 1 year (preferred)

Licence/Certification:

  • Driver licence (preferred)

Work Location:
In person

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