Business Assistant
2 weeks ago
Company description
Carter Notary is a dynamic legal office committed to providing high value service in Real Estate, Wills and Estates, and Walk-in Notarizations.
The Practice is active in the community and works with organizations that value locally owned and operated businesses which promote a healthy community and local economy.
Job Description:
Business Assistant (Full-Time)
Reports to:
Principal Notary
Working hours:
M-F 8am-4:30pm or 8:30- 5:00 Hours may vary based on business activities including attending evening networking or business events.
**additional time is a requirement in busy times and seasons, or as back up for vacationing or sick staffSalary:
$25.00 per hour **dental and health benefits after 3 months
Starting date:
Immediate
Description:
Our new Business Assistant must think quickly and have the initiative to work within a dynamic legal environment. This position directly supports the CEO.
General Duties:
- Provide support to the Principal Notary, including managing calendar, scheduling appointments, arranging travel, financials, editing, proof reading, preparing communications.
- Proactively communicates in a professional manner with vendors, clients, and stakeholders.
- Liaise with business partners or contractors. Coordinate logistics for firmrelated events, including professional seminars and client appreciation functions, ensuring their success from start to finish.
- Attend business and networking events with or on behalf of the Practice.
- Contribute to specific marketing activities targeted for business growth.
- Support client services.
- Develop and maintain a tracking system for the business and deliverables.
- Manage the Principal Notaries calendar.
- Assist Office Manager in maintaining practice calendar.
- Identify time sensitive requirements or communications and expedite if necessary.
- Coordinate with marketing partners on publications, events, sponsorships etc.
- Attend networking or other business events.
- Other duties as assigned.
- Work beyond normal hours will be required during periods of heavy workload (end of month common, seasonal for real estate)
Qualifications and Abilities:
- Excellent written communication skills commensurate with the Notary Practice
- Excellent and verbal communication skills with attention to spelling and grammar for an English language legal environment.
- Highest level of communication skills is a must due to the legal nature of the business.
- Office skills: Microsoft Word, Excel, Adobe, Outlook, Calendar
- Technical skills:
- Experience with WordPress (helpful)
- Experience with Canva (helpful)
- Driver's licence ** beneficial
Applications
Job Types:
Full-time, Permanent
Pay:
From $25.00 per hour
Expected hours: 40 per week
Benefits:
- Dental care
- Extended health care
- Onsite parking
Schedule:
- 8 hour shift
- Monday to Friday
- Overtime
Supplemental pay types:
- Overtime
Application question(s):
- Explain how you manage a high standard of service and professionalism.
Education:
- Bachelor's Degree (preferred)
Experience:
- Customer service: 1 year (preferred)
Licence/Certification:
- Driver licence (preferred)
Work Location:
In person
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