Administrative Assistant Ii

1 week ago

Toronto, Ontario, Canada University Health Network Full time

JOB TITLE MEDICAL ADMINISTRATIVE ASSISTANT II

Job Posting #: 928757

Union:
Non-Union

Site:

TORONTO GENERAL HOSPITAL

Department:
Multi-Organ Transplant

Reports to:
Senior Clinical Director

Hours:37.5 hours per week

Wage range or Salary:
$ $30.12 per hour

  • To commensurate with experience and consistent with UHN compensation policy

Status:
Permanent Full-Time

Posted Date:
February 8, 2024

Closing Date:
February 22, 2024


The University Health Network, where "above all else the needs of patients come first", encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education.

The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education.

With a long tradition of ground breaking firsts and a purpose of "Transforming lives and communities through excellence in care, discovery and learning", the University Health Network (UHN), Canada's largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers.

UHN is a caring, creative place where amazing people are amazing the world.

POSITION:


The MEDICAL ADMINISTRATIVE ASSISTANT II exercises considerable judgment/independence and utilizes knowledge of medical terminology/moderately advanced functions to provide secretarial and clerical services, in support of medical/professional personnel, including: acting in a moderately independent manner to maintain written and/or electronic appointment schedule/calendar for various levels of personnel; utilizing considerable independence to coordinate and organize all resident, fellow and clerkship rotations; utilizing knowledge of medical terminology and moderately advanced functions to provide word processing/typing services to facilitate the production of moderately complex documents/materials for assigned personnel; drawing upon knowledge of medical terminology and senior secretarial experience to provide efficient and effective reception responsibilities; organizing, modifying, and maintaining confidential electronic/paper filing/retrieval methods, systems and/or formats; arranging small to mid-size formal and informal meetings/events; performing moderately complex billing and budgetary functions for multiple cost centers; providing functional supervision and leadership to lower classified clerical positions; ensuring efficient operation of the office, within scope of authority; performing other related clerical support activities; performing cross-functional duties, as assigned or requested; performing other duties consistent with the job classification, as required.


QUALIFICATIONS:

  • Completion of a medical terminology course
  • Completion of Grade XII or recognized equivalent
  • Completion of a recognized postsecondary medical office administration program at the diploma level or equivalent
  • Three (3) years related medical administrative support experience
  • Previous onthejob computer/wordprocessing, database and spreadsheet software experience; experience in a Microsoft Office environment
  • Previous experience/familiarity with WebCV and UHN based computer programs including EPR, PHS and TCS an asset
  • MOH Billing experience
  • Excellent organizational, time management, and prioritization skills
  • Excellent wordprocessing/typing skills
  • Excellent verbal and written communication skills
  • Excellent interpersonal and customer service skills
  • Excellent knowledge of medical terminology and transcription
  • Excellent knowledge of health care, organizational/office practices, procedures and standards
  • Demonstrated ability to work in a team environment and collaborate as an active participant with others in assisting with the delivery of care to patients
  • Ability to manage accounts (i.e. experience with invoices, transferring expenses, managing bank accounts, ensuring invoices are paid); professionalism; good work ethic
  • Prior experience interacting with patients in a clinical setting
  • Ability to maintain and protect patient confidentiality
  • Ability to produce high quality work in accordance with Hospital standards
  • Ability to maintain confidentiality
  • Ability to work well under pressure
  • Ability to use good judgment is assessing difficult situations
  • Experience working in a health care environment an asset
  • Experience working in a teaching hospital environment an asset

Why join UHN?


In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks.

It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at U

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