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Bookkeeper and Payroll Administrator

3 months ago

Toronto, Ontario, Canada Wildlife Conservation Society Full time

Position Title:
Bookkeeper and Payroll Administrator

Working Title:
Office Manager and Bookkeeper

Position Type:
Full-time, Hybrid (may work remotely up to 2 days per week)

Program:
Finance and Operations**
Salary Range:$45,000 to $55,000 annually

Position Location:
Toronto, ON

Start Date:
Early-Mid April 2024

Office:
WCS Canada Head office located at 344 Bloor St W Suite 204, Toronto, ON M5S 3A7

Date Written/Revised:6 March 2024

Reports To:
Marilyn Katsabas, Manager of Finance and Operations

Supervises (Direct supervision only):N/A

Position Contact:
Marilyn Katsabas, Manager of Finance and Operations

Benefits: 4 weeks' vacation, Paid sick and Personal emergency leave, Self-care days, Health and Dental care, Life insurance, RRSP match, DEIJA Team, Weekly Wellness sessions, Mentorship program.

Application closing date: 21 March 2024 at 6pm EST.

Position Summary:

WCS Canada is a national charity that aims to save wildlife and wildlands across Canada.

We are an organization of researchers who work in some of the wildest corners of Canada to build a scientific case for the conservation of globally important wild areas, like the Ontario Northern Boreal, the Northern Boreal Mountains of BC and Yukon, and the Arctic Ocean.

We combine insights gained from our "muddy boots" fieldwork with a big-picture conservation vision to speak up for species such as caribou, wolverine, bats, bison, freshwater fish and marine mammals.


WCS Canada is seeking a dynamic and highly motivated Bookkeeper and Payroll Administrator to join our core administrative team located at WCS Canada's Head office in Toronto.

Under the supervision of the Manager of Finance and Operations, this position will assist with a broad spectrum of finance and operations tasks with a primary focus on day-to-day bookkeeping and payroll administration.


Position Objectives

  • To provide daytoday bookkeeping support.
  • To administer biweekly payroll.
  • To support office management.
  • To provide administrative support as needed.

Principal Responsibilities
The Bookkeeper and Payroll Administrator will be responsible for the following:

Bookkeeping

  • Prepare daily journal entries and general ledger account reconciliations ensuring expenses are allocated to projects and revenue in accordance with budget.
  • Assist with payables, including disbursement of cheques, preparation of wire transfers and electronic payments by EFT and etransfer systems.
  • Assist with the processing of receivables, tracking payments, making bank deposits and the processing of cash and online revenue payments.
  • Assist with account reconciliations to identify and resolve discrepancies.
  • Review staff expense reports for accuracy.
  • Maintain Toronto office petty cash.
  • Assist with month end closing cycles.
  • Prepare and distribute monthly financial reports for WCS Canada programs and staff.
  • Assist with preparation of books and records for the annual audit.

Payroll Administration

  • Prepare biweekly payroll to ensure accurate and timely payment to employees, including entering hours from staff timesheets.
  • Assist with the calculation of overtime and statutory holiday pay and overtime for hourly employees, considering any time averaging agreements.
  • Assist with payroll system administration, including the onboarding and offboarding of seasonal staff.
  • Assist with the preparation of biweekly payroll journal entries, ensuring payroll allocations are updated when budget changes occur.
  • Assist with the preparation of workers compensation and provincial\territorial health care payments and reconciliations.

Office Management

Assist with office management including:

  • Ensuring office supplies are well stocked.
  • Assist with the coordination of office maintenance activities.
  • Assist with general office administrative duties including answering of phone, sorting and distribution of mail, maintenance of files and documentation.

Administration and Operational Support

  • Assist with procurement ensuring compliance with relevant policies.
  • Data entry into the contract management database.
  • Assist with event planning and logistics for meetings, workshops etc.
  • Assist with the Manager of Human Resources with basic HR administration and data entry.

Required Skills/Qualifications and Experience

  • Postsecondary education in bookkeeping/accounting and excellent analytical and problemsolving skills.
  • Minimum of 3 years of working experience in bookkeeping/finance and administration support, preferably with a charitable or nonprofit organization.
  • Thorough knowledge and experience in all aspects of bookkeeping and basic accounting principles and practices.
  • Demonstrated ability to work independently and with a high degree of efficiency and accuracy.
  • Ability to organize workload to ensure cyclical deadlines will be met and to prioritize multiple tasks in a fastpaced environment.
  • Excel