Administrative Management Specialist

2 weeks ago

Ottawa, Ontario, Canada US Embassy and Consulates in Canada Full time

Hiring Path:

  • Open to the public

Who May Apply/Clarification From the Agency:
For USEFM - FP is 5. Actual FP salary determined by Washington D.C.

Open to:
All Interested Applicants / All Sources

Security Clearance Required:
Public Trust - Background Investigation

Appointment Type

Permanent

Appointment Type Details:

Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is:

  • Full Time (40 hours per week)

Supervisory Position:
No

Relocation Expenses Reimbursed:
No

Duties:

The incumbent functions as the Financial Analyst, Office Manager and Administrative Assistant for the Offices of Agricultural Affairs in Ottawa, Toronto and Montreal, providing oversight, guidance and supervisory input for all financial expenditures and administrative procedures

Work includes:

direct support to the Minister Counselor for Agricultural Affairs; develop, execute, and reconcile FAS annual budgets; primary liaison with Embassy and Consulates General sections; develop, maintain, and advise on standard operating procedures; train staff and American officers on office operations and local practices; procure and manage physical property inventory; administer human resource management policies.


Qualifications and Evaluations:

  • Requirements:

EXPERIENCE:
Seven years of progressively responsible work experience in the area of financial & administrative management is required.

  • Education Requirements:
Two-years of post-secondary school education is required.

  • Evaluations:

LANGUAGE:
Fluency in English is required.

SKILLS AND ABILITIES:
Must hold a valid driver's license for 5 years.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

  • Qualifications:
All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info:

  • Benefits:
  • Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Canada may receive a compensation package that includes health, separation, and other benefits. The US Mission offers competitive salary, robust benefits, professional development and celebration of American and Canadian holidays.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

  • Other Information:
For the current COVID-19 Requirements please visit the following link.

HIRING PREFERENCE ORDER:

  • AEFM / USEFM who is a preference-eligible U.S. Veteran*AEFM / USEFM
  • FS on LWOP and CS with reemployment rights**-IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 ("Certificate of Release or Discharge from Active Duty"), Letter from Veterans' Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A "certification" is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
**This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

How to Apply:

  • How to Apply:
  • Required Documents:


To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement.

Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.


All Applicants:

  • Proof of eligibility to legally reside and/or work in Canada, such as a copy of Canadian passport, citizenship certificate, permanent residency and/or work permit
  • Educational certificate as required by the specific education requirement, such as high school diploma, university transcripts, university degree, etc
  • Driver's License

Eligible Family Member Applicants:

  • Copy of Sponsor's Orders/Assignment Notification (or equivalent)
  • Passport copy


 DD21
  • Member Copy 4, Letter from Veterans' Affairs, or other suppo

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