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Legal Assistant 3

3 months ago

Calgary, Alberta, Canada City of Calgary Full time

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary.

City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.

  • The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, antiracism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.
  • As a Legal Assistant 3, you will work collaboratively to provide legal administrative support to the lawyers practicing in the Green Line department of Legal Services. You will be responsible for a variety of legal clerical and administrative tasks requiring you to exercise independent judgment.

Primary duties may include:

  • Compose correspondence.
  • Prepare, type, review, proofread, edit, and format complex documents and agreements.
  • Organize meetings and manage calendars for team of lawyers.
  • Take minutes for various meetings and track action items.
  • Manage paper and electronic files.
  • Manage and track invoices and expenses.
  • Coordinate electronic exchange of documents.
  • Collaborate with other client departments to coordinate service and determine or develop procedures to improve communications, reporting and responses.
  • Assist lawyers in all areas of their practice, as required.

Qualifications

  • One of the following combinations of education and experience is required:
  • A completed 1-year certificate/diploma in legal studies and at least 1 year of relevant legal experience; OR
  • A High School diploma or equivalency (e.g., GED) plus job related course work in legal support services and at least 3 years of relevant legal experience; OR
  • A High School diploma or equivalency (e.g., GED) and at least 5 years of relevant legal experience.
  • Proficiency using Microsoft Outlook, Word, Excel, and Adobe Pro is required.
  • Legal experience working in agreement executions is required.
  • The ability to format complex documents and manage confidential information required.
  • Excellent organizational, document management, interpersonal and communication skills, plus independent judgment, and the ability to work with mínimal supervision is required.
  • Experience using OneNote, OneDrive, SharePoint, and Workshare is considered an asset.
  • The successful applicant will be able to meet tight timelines, work well in a team environment, and manage a highvolume workload while maintaining accuracy and attention to detail.

Pre-employment Requirements

  • Successful applicants must provide proof of qualifications.
  • Union: CUPE Local 38
  • Business Unit: Law
Position Type: 1 Temporary (up to 12 months)

  • Location: 800 Macleod Trail SE
  • Compensation: Pay Grade 7 $ per hour
  • Days of Work: This position typically works a 5 day
work week, with 1 day off in each 3 week cycle.

  • Hours of work: Standard 35hour work week
  • Audience: Internal/External
  • Job ID #: 309936