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Administrative Specialist
2 weeks ago
Work Term:
Permanent
- Work Language: English
- Hours: 40 hours per week
- Education: College, CEGEP or other nonuniversity certificate or diploma from a program of 1 year to 2 years
- Experience: 7 months to less than 1 year
Work setting:
- Clinic
Tasks:
- Interview patients to obtain case histories
- Schedule and confirm appointments
- Complete insurance and other claim forms
- Maintain filing system
- Perform general clerical work, such as order supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Determine and establish office procedures and routines
- Enter and format electronically based medical reports and correspondence and prepare spreadsheets and documents for review
- Initiate and maintain confidential medical files and records
- Prepare draft agendas for meetings and take, transcribe and distribute minutes
- Supervise and train other staff in procedures and in use of current software
Supervision:
- 34 people
Computer and technology knowledge:
- MS Word
- Electronic mail
- MS Excel
- MS Windows
Area of work experience:
- Contracts
- Correspondence
- Financial statements
- Invoices
- Reports and records
- Statistics
Security and safety:
- Basic security clearance
Transportation/travel information:
- Public transportation is available
Work conditions and physical capabilities:
- Attention to detail
- Large caseload
Personal suitability:
- Accurate
- Client focus
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Organized
- Reliability
Screening questions:
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- What is the highest level of study you have completed?
Health benefits:
- Dental plan
- Disability benefits
- Health care plan
- Paramedical services coverage
- Vision care benefits
Long term benefits:
- Group insurance benefits
Other benefits:
- Paid time off (volunteering or personal days)
- Parking available
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