Administrative Specialist

2 weeks ago


Coquitlam, British Columbia, Canada DR YIJUN HE INC Full time

Work Term:
Permanent

  • Work Language: English
  • Hours: 40 hours per week
  • Education: College, CEGEP or other nonuniversity certificate or diploma from a program of 1 year to 2 years
  • Experience: 7 months to less than 1 year

Work setting:

  • Clinic

Tasks:

  • Interview patients to obtain case histories
  • Schedule and confirm appointments
  • Complete insurance and other claim forms
  • Maintain filing system
  • Perform general clerical work, such as order supplies and maintain inventory
  • Arrange travel, related itineraries and make reservations
  • Determine and establish office procedures and routines
  • Enter and format electronically based medical reports and correspondence and prepare spreadsheets and documents for review
  • Initiate and maintain confidential medical files and records
  • Prepare draft agendas for meetings and take, transcribe and distribute minutes
  • Supervise and train other staff in procedures and in use of current software

Supervision:

  • 34 people

Computer and technology knowledge:

  • MS Word
  • Electronic mail
  • MS Excel
  • MS Windows

Area of work experience:

  • Contracts
  • Correspondence
  • Financial statements
  • Invoices
  • Reports and records
  • Statistics

Security and safety:

  • Basic security clearance

Transportation/travel information:

  • Public transportation is available

Work conditions and physical capabilities:

  • Attention to detail
  • Large caseload

Personal suitability:

  • Accurate
  • Client focus
  • Efficient interpersonal skills
  • Excellent oral communication
  • Excellent written communication
  • Organized
  • Reliability

Screening questions:

  • Do you currently reside in proximity to the advertised location?
  • Do you have previous experience in this field of employment?
  • What is the highest level of study you have completed?

Health benefits:

  • Dental plan
  • Disability benefits
  • Health care plan
  • Paramedical services coverage
  • Vision care benefits

Long term benefits:

  • Group insurance benefits

Other benefits:

  • Paid time off (volunteering or personal days)
  • Parking available


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