Registered Student Organizations Financial Coordinator/Cashier

Jobs - Job Details - Registered Student Organizations Financial Coordinator/Cashier Registered Student Organizations Financial Coordinator/Cashier

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Work type: Staff
Location: Humboldt
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Finance/Accounting, Probationary, Full Time, On-site (work in-person at business location)

Registered Student Organizations Financial Coordinator/Cashier

At Cal Poly Humboldt, bold hearts and open minds shape the future.

Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.

Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs — all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.

Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state.

Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.

(Job # Accounting Technician II, Registered Student Organizations Financial Coordinator/Cashier, Salary Range: $3,688 - $6,122 monthly. This is a full-time, benefited, non-exempt, 12-month pay plan permanent position with a one-year probationary period in Student Financial Services Department. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at .

Position Summary:

This position performs daily accounting duties to oversee all fiscal operations for the student clubs and organizations. These activities include: best business practices, cash handling requirements, accounting, purchasing, reimbursements, inventory controls and audits of sales. This position will require work outside of the usual Monday - Friday 8 a.m. – 5 p.m. schedule, including weekends.

Key Responsibilities:

• Conduct financial trainings for organization officers and members.
• Meet with organization members to discuss process as needed.
• Coordinate/connect RSO leaders with other offices as needed.
• Create online storefronts.
• Receive, verify, and record event/fundraising deposits.
• Be present at events/fundraisers as needed.

Support Registered Student Organizations – 25%

• Point of contact for all organization financial questions
• Review and process organization purchases
• Review and process reimbursements for organizations members
• Maintain accounting ledgers for all organization financial activity. Identify, trace and correct discrepancies.

Review/Update Registered Student Organizations Financial Coordinator material for upcoming academic year – 5%

• Coffee cart policy
• Training material for organization officers/members
• Forms
• Accurately and timely receipting of revenue into different business units into cashiering system
• Assist students, staff/faculty and parents via window, phone, and email. Post payments to student/staff/faculty account, answer questions about account activity.
• Identify, trace and correct discrepancies.

Other duties as assigned – 5%

Knowledge, Skills, and Abilities Associated with this Position Include:

• Thorough knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices.
• Ability to review financial documents for accuracy, completeness, validity, and adherence to standards.
• Ability to compute and post numbers rapidly and accurately.
• Ability to maintain files and records.
• Ability to identify, trace, and correct errors.
• Ability to follow directions.
• Ability to interpret and apply written rules and regulations.
• Ability to establish and maintain effective working relationships with others; exercise tact, courtesy, alertness, and good judgment in responding to others.
• Ability to and read and write English at a level appropriate to the position.
• Ability to apply accounting procedures and practices to the analysis of basic accounting problems.
• Ability to analyze and interpret accounting data.
• Ability to apply problem solving techniques in finding solutions to basic accounting problems.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Ability to work independently.
• Ability to make sound decisions and recommendations regarding accounting activities.
• Ability to communicate effectively with a diverse population.

Minimum Qualifications:

Experience:

• Equivalent to three years of progressively responsible financial record-keeping experience which has provided the below knowledge and abilities.

Education:

• Any equivalent combination of education and experience which provides the required knowledge and abilities below.

Preferred Qualifications:

• Experience using PeopleSoft.
• Bilingual English and Spanish language ability
• Experience in public speaking and the ability to organize and present financial training to large student groups.

Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button:

• Letter of Interest
• Resume or Curriculum Vitae
• Contact information for at least three professional references

Application Deadline: The deadline to submit application materials for first review is Friday, May 10, 2024. This position is open until filled.

Any inquiries about this recruitment can be directed to or Cal Poly Humboldt's Human Resources Office at

Weacknowledgethat Cal Poly Humboldt is located on the uncededlandsof the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies.

Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.

Working in thestateof California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in thestateof California. The employee must be able to accept on-campus work assignment, as assigned, and come to campuswhen needed.

CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to .

Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a "Campus Security Authority", pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment.

CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)

Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.

Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at

Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.

Class Code: 1741
Publication Date: April 25, 2024

Advertised: 25 Apr 2024 Pacific Daylight Time
Applications close:

Please note, there are known accessibility barriers in the use of this product. While many issues have been corrected, improvement work continues.
For assistance with faculty positions, please contact the APS team at or email us at
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• Unit 7 - CSUEU - Clerical and Administrative Support Services 1

Job Search Category/Discipline

• Finance/Accounting 1

Time Basis

• Full Time 1

Workplace Type (Exclude Inst Fac)

• On-site (work in-person at business location) 1

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the 2022 Annual Security Report (ASR) is now available for viewing at . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for Cal Poly Humboldt for 2019, 2020, and 2021. A paper copy of the ASR is available upon request by contacting the Title IX & DHR Prevention Office located at:

Pursuant to the Higher Education Opportunity Act, the 2021 Annual Fire Safety Report (AFSR) is now available for viewing at . The purpose of this report is to disclose statistics for fires that occurred within Cal Poly Humboldt's housing facilities for 2018, 2019, and 2020, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Housing & Residence Life Department located at:

355 Granite Ave
Arcata, CA 95521

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