Facilities & Operations Administrator

1 week ago

Ottawa, Ontario, Canada Welch LLP Full time

LOCATION

  • OttawaFIELD
  • Administration, OperationsCATEGORY
  • Fulltime PermanentTYPE
  • In-OfficePOSTED
  • May 11, 2023CAREERS
  • CURRENT OPPORTUNITIESFacilities & Operations Administrator

Choose Local, Choose Welch LLP
Welch LLP is ideal for professionals with an entrepreneurial spirit.

Welch offers its employees invaluable prospects
:

possibility

for growth and advancement;
variety to explore different career paths;
opportunity to specialize and deepen skills; and
flexibility of work-life balance to enjoy family and personal interests.


Grounded in a values-led culture (care, impact, empower), Welch is focused on creating a diverse and inclusive environment, nurturing women in leadership, and supporting its surrounding communities.

At Welch, we know our employees are our number one asset. It is our people that enables Welch LLP to be
a firm like no other.

National Firm expertise, with the value and service of a small firm
Established in 1918, Welch evolved from a single office to the largest locally-owned and operated firm in the region.

With 12 offices and over 300 people across Ontario and Western Quebec, Welch LLP has deeps roots in the communities it serves.

Welch ranks as the 14th largest accounting firm in Canada and continues to grow.


Headquartered in Ottawa, the key to Welch's success is continually evolving to meet the needs of its employees, clients and the marketplace.

With a full suite of professional services, ranging from traditional assurance to expert business advisory, our clients respect and value the firm's expertise and commitment to exceptional service.

Welch's clientele is as varied as the economic landscape, ranging from start-ups to large, multi-divisional privately-held companies, not-for
- profit organizations and public sector entities.

About the Opportunity


As a Facilities & Operations Administrator, you will be responsible for various on site administrative tasks that benefit the entire firm.

You must be able to work independently and have the ability to handle a variety of responsibilities in a professional manner.


Responsibilities:

  • Type and produce various documents, including letters to the CRA, IRS and Revenue Quebec
  • Manage the physical file archives, including keeping an uptodate inventory of offsite files and purging inventory on an annual basis
  • Responsible for mail for the firm, including distributing mail to mailboxes and mail runs
  • Prepare various parcels for delivery and arrange couriers
  • Act as primary backup to our receptionist
  • Act as backup for paper filing
  • Order kitchen and office supplies and ensure the stock is maintained
  • Perform various other administrative duties such as printing, filing, and other duties as assigned
  • Monitor Facilities inbox and address issues with Landlord
  • FOB and Parking Administrator
  • Participate in H& S meetings and address issues brought up
  • Ordering of supplies and inventory management

Qualifications:

  • Completion of secondary school diploma or equivalent
  • A minimum of 2 years of experience in an administrative or clerical role
  • Strong proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint)
  • Strong organizational skills and the ability to prioritize tasks
  • Ability to handle high demand situations during peak periods
  • Excellent oral and written communication skills in English; French skills would be an asset
  • W_e thank all applicants for their interest but only those selected for an interview will be contacted._

  • Storage Facility Administrator

    3 weeks ago

    Ottawa, Ontario, Canada Taggart Group of companies Full time

    Job Title: Part- time Storage Facility Administrator Reports to: Property Manager Company: Taggart Realty Management Location: Ottawa, Ontario (340 Parkdale Ave) Your Role in a Glimpse: As a Storage Facility Administrator at Taggart Realty Management, you play a pivotal role in overseeing and managing all aspects of our facility's operations. Your primary...

  • Storage Facility Administrator

    1 month ago

    Ottawa, Ontario, Canada Taggart Group of companies Full time

    Job Title: Part- time Storage Facility Administrator Reports to: Property Manager Company: Taggart Realty Management Location: Ottawa, Ontario (340 Parkdale Ave) Your Role in a Glimpse: As a Storage Facility Administrator at Taggart Realty Management, you play a pivotal role in overseeing and managing all aspects of our facility's operations. Your primary...

  • Storage Facility Administrator

    1 week ago

    Ottawa, Ontario, Canada The Taggart Group of Companies Full time

    **Job Title: Part- time Storage Facility Administrator**Reports to: Property ManagerCompany: Taggart Realty ManagementLocation: Ottawa, Ontario (340 Parkdale Ave)Your Role in a Glimpse:As a Storage Facility Administrator at Taggart Realty Management, you play a pivotal role in overseeing and managing all aspects of our facility's operations. Your primary...

  • Facility Operations Coordinator

    1 week ago

    Ottawa, Ontario, Canada Black & McDonald Limited Full time

    BUILD YOUR CAREER AT BLACK & MCDONALDBlack & McDonald is an integrated, multi trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With over 100 years of...

  • Facility Services Administrator

    1 week ago

    Ottawa, Ontario, Canada Black & McDonald Limited Full time

    BUILD YOUR CAREER AT BLACK & MCDONALDBlack & McDonald is an integrated, multi‐trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With over 100 years of...

  • Manager, Facility Operations

    1 week ago

    Ottawa, Ontario, Canada Carleton University Full time

    Duties and Responsibilities:Responsible to overseeing and constantly improving the delivery of the recreation and athletics facilities maintenance, custodial and operational programs and services in a safety and efficient manner. The incumbent manages the overall facility operations for the Athletics portfolio including the planning and implementation of all...

  • Facility Operations Manager

    1 week ago

    Ottawa, Ontario, Canada Art & Water Cultural Group Full time

    Work Term: Temporary Work Language: English or French Hours: 3 to 40 hours per week Education: No degree, certificate or diploma Experience: Experience an assetWork site environment: OutdoorsWork setting: Canal Marina Marine ConstructionLevel of expertise: Maintenance and repairTasks: Develop reports and proposals to illustrate benefits from use of good or...

  • Facilities Manager

    1 week ago

    Ottawa, Ontario, Canada The Taggart Group of Companies Full time

    TAGGART GROUP OF COMPANIESA family business that's been around for 75 years, the Taggart Group of Companies is a full-service construction organization consisting of five major operating companies. Taggart Group delivers expert leadership in commercial, residential, and industrial development, planning, design, finance, construction, and management. We enjoy...

  • Amenity Facility Operations Coordinator

    1 week ago

    Ottawa, Ontario, Canada H2O Lifeguard and Recreation Management Full time

    Position:The Amenity Facility Operations Coordinator is responsible for the efficient and effective management of building amenity operations, maintenance, and safety protocols. This role ensures the seamless functioning of all building amenity systems, equipment, and facilities, promoting a safe, comfortable, and productive environment for occupants. The...

  • Facilities Coordinator

    1 week ago

    Ottawa, Ontario, Canada Canadian Mothercraft of Ottawa Carleton Full time

    Facilities CoordinatorReports to:Director of Corporate Services- _____________________________________Job SummaryThe Facilities Coordinator, under the direction of the Director of Corporate Services, is primarily responsible for ensuring continuity at Mothercraft in the areas of building operations and maintenance, building leases, insurance, utility...

  • Parking Facility Operations Controller

    1 week ago

    Ottawa, Ontario, Canada Telesat Full time

    Telesat (NASDAQ andTSX:TSAT) is a leading global satellite operator, providing reliable and secure satellite-delivered communications solutions worldwide to broadcast, telecommunications, corporate and government customers for over 50 years. Backed by a legacy of engineering excellence, reliability and industry-leading customer service, Telesat has grown to...

  • Administrator, Operations Coordination

    1 week ago

    Ottawa, Ontario, Canada Defence Construction Canada Full time

    The Administrator, Operations Coordination, administers and maintains components of DCC's corporate security program, including the security clearance process and facility access control system. The incumbent supports the process for assigning DND workplace building passes and reviewing visit clearance requests for DCC employees and contractors. The...

  • Facilities Coordinator

    1 week ago

    Ottawa, Ontario, Canada Centretown Citizens Ottawa Corporation Full time

    Facilities CoordinatorCCOC is looking for a team player who will provide customer service and administrative support in our expanding Facilities Management department.About us:Centretown Citizens Ottawa Corporation is a community-based, tenant and member directed, non-profit housing organization whose mission is to create, maintain and promote housing for...

  • Manager, Facilities

    1 week ago

    Ottawa, Ontario, Canada University of Ottawa Full time

    The University of Ottawa—A crossroads of cultures and ideasThe University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We believe in the power of...

  • Facilities Manager

    1 week ago

    Ottawa, Ontario, Canada Centretown Citizens Ottawa Corporation Full time

    Facilities Manager (14-month Term)About you:Are you a friendly and energetic multi-tasker who enjoys a fast-paced workday in a customer facing environment? Do you have experience working for a property management provider such as a housing co-op or student residence, at a hotel service desk or medical office, or a similar office environment?About the job:You...

  • Facility Coordinator

    1 week ago

    Ottawa, Ontario, Canada Black & McDonald Limited Full time

    BUILD YOUR CAREER AT BLACK & MCDONALDBlack & McDonald is an integrated, multi‐trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With over 100 years of...

  • Facility Manager

    1 week ago

    Ottawa, Ontario, Canada ISS Facility Services (US) Full time

    Key PurposeThe Facility Manager plans, organizes, and directs all facility operational, soft, and hard service-related activities to achieve the facility objectives, while working within corporate standards of quality, for our client, IKEA. The Facility Manager interfaces with direct reports, vendors, local stakeholders, and key clients. The results and...

  • Amenity Facility

    1 week ago

    Ottawa, Ontario, Canada H2O Lifeguard and Recreation Management Full time

    Position:The Amenity Facility Operations Coordinator is responsible for the efficient and effective management of building amenity operations, maintenance, and safety protocols. This role ensures the seamless functioning of all building amenity systems, equipment, and facilities, promoting a safe, comfortable, and productive environment for occupants. The...

  • Mechanical Technologist, Engine Test Facility Operations

    23 hours ago

    Ottawa, Ontario, Canada National Research Council Canada Full time

    Priority will be given to the following designated employment equity groups: Indigenous peoples* (First Nations, Inuit and Métis), persons with disabilities and racialized persons*. The Employment Equity Act, which is under review, uses the terminology Aboriginal peoples and visible minorities. Candidates are asked to self-declare when applying to this...

  • Manager, Library Facilities

    1 week ago

    Ottawa, Ontario, Canada Carleton University Full time

    Duties and Responsibilities:Responsible to effectively managing the day-to-day delivery of library administrative operations, including procurement, facility management and renovation and construction. Additionally, manage capital projects carried out in the Library in close coordination with the FMP.Qualifications:The incumbent must possess the following...