Executive Assistant to General Manager

6 days ago

Whistler, British Columbia, Canada District of Squamish Full time

Executive Assistant to General Manager:

Job No
:168812

Location
:
Squamish, BC
-
A wonderful opportunity to grow your career in one of BC's most beautiful districts:


  • Join a team dedicated to excellence in public service:
-
Enjoy a competitive $76-84K annual salary plus top-notch benefits

About the District of Squamish

The District of Squamish is a progressive and growing community with a palpable positive energy and a strong focus on the great outdoors.

Our friendly, small-town setting, spectacular natural environment, and world-class recreational opportunities offer an incredible live-work-play lifestyle that few places can beat.

Bike, ski, sail, run, climb, hike, and explore our thriving arts, culture, and heritage scene - in your own backyard.

Use some of that time you will save on the commute for life balance

For more information, please visit our
website.

About the Opportunity
Currently, we are seeking a full-time
Executive Assistant to General Manager to join our team in
Squamish, BC.


Under the general direction of the General Manager (GM), you will provide confidential, executive-level administrative and project support to the GM, as well as technical guidance and mentorship of the administrative staff under the portfolio of the GM.


Key accountabilities include, but are not limited to:

  • Following the District's Customer Service Guidelines to ensure the Delivery of Outstanding Service and serving as the primary point of contact on behalf of the GM
  • Assisting the GM with confidential executive administrative tasks on request, prioritizing the work of the GM unless otherwise indicated
  • Supporting corporate strategic initiatives, coordinating special projects, researching and analyzing policies and projects, and drafting documents related to special projects
  • Providing highlevel document management (drafting, editing, formatting and proofreading of documents, document storage, and archiving)
  • Developing routine and complex correspondence and responding on behalf of the GM
  • Organizing travel itineraries and managing the GM's daily schedule and calendar
  • Monitoring deadlines and schedules to predict and resolve scheduling and interdependency conflicts before they arise
  • Preparing meeting agenda items and background information in a proactive manner
  • Conducting file searches, maintaining electronic filing systems, and maintaining databases
  • Maintaining and controlling access to confidential, restricted, and protected records, documents, and files, while demonstrating discretion
  • Being able to handle inquiries and prioritize them with considerable judgment

About You

To qualify you will need
at least 5 years of experience working in an office environment at the executive level with a preference for at
least 2 years of experience working in local government as well as a
Diploma in Business Administration, Public Administration, or a related field (an equivalent combination of education, training and experience will also be considered).


The following skills are essential to success in this role:

  • An Office Administration Certificate
  • Local Government/Public Administration courses or certificates (PADM)
  • A full understanding of political protocols
  • Knowledge of modern office procedures, practices, and operations with particular reference to filing and records management systems
  • Superior knowledge of business English, writing, spelling, punctuation, and arithmetic
  • Excellent interpersonal and communication skills and the ability to deal with people in a tactful, diplomatic, and professional manner
  • Advanced computer skills and thorough knowledge of Microsoft Office including MS Word, Excel, and Outlook
  • Ability to keep pace and anticipate the workrelated needs of the GM
  • Diligent, able to work within a variety of timeframes, with a good sense of service and professional accomplishment
  • Superior organization and time management skills with strong attention to detail
  • Ability to process instructions and successfully execute projects from start to finish while meeting critical deadlines
  • Demonstrated ability to maintain confidentiality and exercise discretion
  • Valid BC Class 5 Drivers Licence (asset)


Lastly, you are an experienced, energetic, proactive, positive, detail-oriented, high performer who enjoys being at the center of the action and supporting the day-to-day work life of the executive office.


What We Offer
As a valued member of our team, you will be rewarded with a
$76-84K annual salary (negotiable based on your skills and experience), as well as comprehensive benefits, including:

  • Excellent health and paramedical benefits package
  • Generous pension plan
  • 70hour, 9day biweekly work schedule (3day weekend every second week)
  • Opportunity for overtime hours
  • 3 weeks' vacation to start
  • Live and work in one of the most stunning places in the province
  • And many more
**Click here*

  • Executive Assistant

    6 days ago

    Whistler, British Columbia, Canada Squamish Helping Hands Society Full time

    Be part of our inspiring mission-driven team at Squamish Helping Hands Society—we are a registered charity operating in the Sea to Sky region, based on Squamish; We believe in being part of a community where everyone matters, and where housing and access to food are human rights.Our ever-growing team is looking for our next awesome Executive Assistant /...

  • Regional Director Sales Squamish and Whistler

    6 days ago

    Whistler, British Columbia, Canada Executive Hotels Full time

    ABOUT EXECUTIVE HOTELS AND RESORTS: With a rich 25-year history and a portfolio spanning seventeen properties across North America, Executive Hotels and Resorts leads the way for full-service boutique and plaza hotels and resorts. Quality workmanship, excellent customer service, attention to detail: these are principles that Executive Group Developments has...

  • Regional Director Sales Squamish and Whistler

    6 days ago

    Whistler, British Columbia, Canada Executive Hotels Full time

    SUMMARY: This position will oversee the sales activities at the Squamish and Whistler properties. The Regional Director of Sales will be accountable for managing the hotel sales, catering and overall revenue generating efforts; as well as the planning and implementation of sales and activities to accomplish organizational goals. Base salary plus additional...

  • Assistant Manager

    7 days ago

    Whistler, British Columbia, Canada Gap Full time

    As an Assistant Manager, you'll work with the General Manager to create, execute and maintain the store business plan. You're a critical leader in driving profitable sales growth through all aspects of the store including; customer and product operations, merchandising, and talent development. You are responsible for supporting the execution of the store...

  • Executive Assistant and Administrative Technical

    6 days ago

    Whistler, British Columbia, Canada District of Squamish Full time

    The District of Squamish is located in the unceded traditional territory of the Skwxwú7mesh Úxwumixw (Squamish _ Nation). We offer gratitude to the Skwxwú7mesh People who have lived on these lands since time immemorial. _External Job PostingPosition: Executive Assistant and Administrative Technical Coordinator for MajorProjects - IndustrialStatus:...

  • Jr Project Manager

    6 days ago

    Whistler, British Columbia, Canada Sea To Sky Welding Full time

    The JR PM will work in-house, with external construction personnel and hands on in the shop to ensure project construction is executed in a timely and efficient manner.Job Duties Overall responsibility for the successful initiation, planning, design, execution, monitoring, controlling and overall closure of individual construction projects. Assists in cost...

  • Assistant General Manager

    6 days ago

    Whistler, British Columbia, Canada Freebird Oyster Bar Full time

    Freebird Table and Oyster Bar is seeking an Assistant General Manager to join our amazing teamJob duties Plan, organize, direct, control and evaluate daily operations; Determine type of services to be offered and implement operational procedures; Monitor revenues and modify procedures and prices; Ensure health and safety regulations are followed; Negotiate...

  • Executive Assistant

    6 days ago

    Whistler, British Columbia, Canada Whistler Blackcomb Full time

    Create Your Experience of a LifetimeCome work and play in the mountains Whether it's your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.With 40+ resorts across 3 continents, you can...

  • Executive Assistant to The Core Leadership Team

    6 days ago

    Whistler, British Columbia, Canada District of Squamish Full time

    The District of Squamish is located in the unceded traditional territory of the Skwxwú7mesh Úxwumixw (Squamish _ Nation). We offer gratitude to the Skwxwú7mesh People who have lived on these lands since time immemorial. __Executive Assistant to the Core Leadership Team _:Permanent Full-Time _The District of Squamish is seeking a dynamic self-starter who...

  • General Manager

    7 days ago

    Whistler, British Columbia, Canada Canada West Ski Areas Association Full time

    Ridge North America is looking for a General Manager in Squamish, for the NEW the Squamish Canyon, expected to open spring/summer 2025. The project will be a major destination experience of a canyon walk, forest experiences and more. You will be responsible for overseeing all aspects of the project's operations, assisting in visioning the operations then...

  • Area Parks Manager

    6 days ago

    Whistler, British Columbia, Canada Sea to Sky Park Services Full time

    Job Title: Sea to Sky Corridor Parks Area ManagerBased in the Squamish Area covering the parks we operate: Porteau Cove, Shannon Falls, Murrin Lake, Stawamus Chief, Alice Lake, Diamond Head and Garibaldi Trailheads, Nairn Falls, Birkenhead Lake, Joffre LakesReports to: General ManagerDate: January 2023Summary of Responsibilities:Reporting to the General...

  • General Accounting Clerk ON-Call/Casual

    6 days ago

    Whistler, British Columbia, Canada School District #48 (Sea to Sky) Full time

    GENERAL ACCOUNTING CLERK ON-CALL/CASUAL Rate of Pay: $31.36/hr Duties & Responsibilities: Under thedirection of the Assistant Secretary-Treasurer and general direction of theSecretary-Treasurer, performs a variety of accounting & clerical tasks.Qualifications: Completionof Grade 12 plus a special program and over one (1) year up to and includingtwo (2)...

  • General Manager

    6 days ago

    Whistler, British Columbia, Canada Canada West Ski Areas Association Full time

    GENERAL MANAGER – SQUAMISH CANYON Welcome to an exceptional career opportunity. Ridge North America is seeking a General Manager in Squamish for the upcoming Squamish Canyon. The anticipated opening is set for spring/summer 2025. This project will offer a unique destination experience featuring a canyon walk and forest adventure.

  • Administrative Assistant

    6 days ago

    Whistler, British Columbia, Canada Sea to Sky Community Services Full time

    Position posted on:May 04, 2023Preferred Start date:May 12, 2023 or ASAPLocation:Squamish officeSchedule: 35 hrs/week, Monday-Friday, 8:30am-4:30pmCompensation: $23.47/hourThe Administrative Assistant works at the front desk of the Squamish office. They provide a varietyof secretarial, reception, and clerical assistance to the organization. The Admin...

  • On-Call Education Assistant

    6 days ago

    Whistler, British Columbia, Canada School District #48 (Sea to Sky) Full time

    School District No. 48 is currently looking for on-call Education Assistants to join the team Duties & Responsibilities: Under the direction of the Principal(s) and the general supervision of the Classroom Teacher(s), provides assistance to students who have physical disabilities, chronic health i

  • Restaurant General Managers NEEDED

    6 days ago

    Whistler, British Columbia, Canada Infinity Group Full time

    Join our team at Infinity Group as we seek a dynamic leader to spearhead the opening of our latest culinary venture, Balam, as our General Manager, you'll play a pivotal role in orchestrating every aspect of the restaurant's launch in November 2024 and ensuring its seamless operation thereafter. Strategic Leadership-Lead the development and execution of the...

  • Medical Office Assistant

    6 days ago

    Whistler, British Columbia, Canada Sea to Sky Community Services Full time

    Work Hours:Casual on-call position. May include evenings and weekends.Position posted on:March 29, 2023Start date:May 01, 2023Location:Squamish - Foundry Sea to SkyCompensation:$21.63/hourThe Medical Office Assistant (MOA) is responsible for providing specialized medical officesupport to the nurse practitioners, doctors, and other healthcare providers at...

  • general manager, trucking company

    6 days ago

    Whistler, British Columbia, Canada UNIQUE TRANSPORT INC Full time

    general manager, trucking company Verified Posted onJune 14, 2024 by Employer details UNIQUE TRANSPORT INC Job details Salary 55.50 hourly / 40 hours per week Terms of employment Permanent employment Full time Start date Starts as soon as possible Source Job Bank # College/CEGEP Experience 5 years or more Establish objectives for the organization and...

  • General Manager

    6 days ago

    Whistler, British Columbia, Canada Callaghan Country Wilderness Adventures Full time

    CALLAGHAN COUNTRYCallaghan Country General ManagerJob Details:Job Location: Whistler, BCTravel Percentage: 10%Position Type: Full-TimeReports To: evo Canada GMRequirements: Must be eligible to work in CanadaThe CompanyCallaghan Country's Vision:To make life better by building community and igniting the adventurous spirit that lives within us all.We define...

  • Medical Office Assistant

    6 days ago

    Whistler, British Columbia, Canada Sea to Sky Community Services Full time

    Work Hours:PT 21 hours/week, 3 shifts/week. Exact dates and times to be determined. Mayinclude evenings and weekends.Position posted on:May 26, 2023 Nature of position:Permanent Part-Time***Start date:As soon as possible Compensation:$25.05/hourLocation:Squamish - Foundry Sea to SkyThe Medical Office Assistant (MOA) is responsible for providing specialized...