Office Administrator

1 week ago


Victoria, British Columbia, Canada Industrial Plankton Inc Full time

Job Summary:
We are seeking an Office Administrator / Bookkeeper Assistant to join our team. At Industrial Plankton, we develop and produce bioreactors, focused on improving global food security and mitigating greenhouse gasses. We're a manufacturing company with a healthy dose of R&D. We're a dynamic group that loves to innovate, build, and support our clients.

To assist the company operations and administrative processes, Industrial Plankton is hiring an Office Administrator to support growth. The position is full-time, on-site at our facility.

We are currently located in Victoria BC, but will move in a few months to our brand-new, 3X bigger facility in Langford, BC.

Key Duties

  • Overseeing general office operations, including managing supplies, equipment, and facilities to ensure a wellmaintained and organized workspace
  • Providing highlevel support to executives
  • Recruiting support (managing job postings, etc.)
  • Assisting with onboarding & offboarding
  • Organizing teambuilding events
  • Maintaining office records and databases, ensuring accuracy and confidentiality of information
  • Entering & updating product records
  • Coordinating travel for staff as required, including arranging logistics for tradeshows
  • Shipping support for customers & sales (small packages & eventually equipment)
  • Accounting & bookkeeping support (accounts payable, sending payment requests, payroll processing, etc.)

Required Qualities

  • Outstanding attention to detail and thoroughness
  • Ability to work effectively with mínimal supervision
  • Superior organizational skills and the ability to prioritize
  • Excellent verbal and written communication skills, including grammar and proofreading abilities
  • Ability to check your own work
  • Flexibility to adapt to changing priorities and schedules
  • Always looking for ways to improve the efficiency of processes
  • Proficient with spreadsheets
  • Discretion and confidentiality in handling sensitive information
  • Bookkeeping experience is a plus
  • Must be authorized to work in Canada

Compensation
- $27 - $30 per hour with the option of Co-paid Extended Health Care benefits

Pay:
$27.00-$30.00 per hour

Expected hours: 40 per week

Benefits:

  • Company events
  • Dental care
  • Extended health care
  • Onsite parking
  • Paid time off
  • Vision care

Flexible Language Requirement:

  • French not required

Schedule:

  • Monday to Friday

Education:

  • Secondary School (preferred)

Language:

  • English (preferred)

Work Location:
In person

  • Victoria, British Columbia, Canada BC Family Maintenance Agency Full time

    Have you ever considered a career with a BC Crown Agency where you can draw on your administrative talents and feel good about the work you do?The BC Family Maintenance Agency (BCFMA) works to support the goals of increasing access to justice, reducing child poverty and delivering services to citizens in a client-centric way. The BCFMA is a publicly funded,...


  • Victoria, British Columbia, Canada CAC Industrial Equipment Ltd Full time

    About usCAC Industrial Equipment Ltd. was established in 2002, and today we are a leading provider of industrial components. We are backed by industry leaders and are the appointed distributor for major OEM manufacturers in British Columbia, Alberta, Ontario, Yukon, and Northwest Territories. We work in a fast-paced environment that is supportive of...


  • Victoria, British Columbia, Canada Thurber Engineering Ltd. Full time

    Thurber has an exciting opportunity for an Office Administrator to join our team in Victoria, British Columbia.Thurber is a specialized consulting firm with a focus on geotechnical engineering. Our project work includes transportation, large and small infrastructure, natural hazards, development and more. We undertake challenging assignments that can include...


  • Victoria, British Columbia, Canada The Hot and Cold Cafe Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateWork settingPrivate sectorTasksImplement new administrative procedures Review and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for...


  • Victoria, British Columbia, Canada Down To Earth Gardens and Nursery Full time

    Responsibilities: Oversee and manage the daily operations of the office Coordinate and schedule appointments and meetings Answer and direct phone calls, take messages, and respond to inquiries Handle incoming and outgoing mail, including sorting, distributing, and filing Maintain office supplies inventory and place orders as needed Assist with training...


  • Victoria, British Columbia, Canada EAGLE CREST CANADA CONSTRUCTION LTD. Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: 7 months to less than 1 year or equivalent experienceWork settingConstruction companyTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed...


  • Victoria, British Columbia, Canada EAGLE CREST CANADA CONSTRUCTION LTD. Full time

    Education: Expérience: EducationCollege, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experienceWork settingConstruction companyTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are...


  • Victoria, British Columbia, Canada Parsons Full time

    In a world of possibilities, pursue one with endless opportunities. Imagine NextWhen it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next,...


  • Victoria, British Columbia, Canada Maria Montessori Academy Full time

    Maria Montessori Academy is an independent school in Victoria offering dynamic, hands-on learning to just over 300 students from Preschool to Grade 12. MMA is an excellent working environment that is focused on community and connection.We are currently seeking a full-time?Office Administrator. If you are available Monday - Friday between 8:00 and 4:00, then...


  • Victoria, British Columbia, Canada SLR Full time

    Advert If you're a motivated administrative professional looking for a unique opportunity to bring your skills to a highly engaged team, where your efforts and impact will be recognized and valued, then this is the role for you. We are SLR Consulting (Canada), a 550+ team of advisory, environmental/engineering, and regulatory professionals across 18...


  • Victoria, British Columbia, Canada MD Financial Management Full time

    Requisition ID: 197626Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.MD Management Limited, a division of Scotia Wealth Management, has an exciting opportunity for a talented, enthusiastic, and client-focused Office Coordinator to join our team in Victoria.The Office Coordinator is responsible for...


  • Victoria, British Columbia, Canada Scotiabank Full time

    Requisition ID: 197626 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.MD Management Limited, a division of Scotia Wealth Management, has an exciting opportunity for a talented, enthusiastic, and client-focused Office Coordinator to join our team in Victoria. The Office Coordinator is responsible for...


  • Victoria, British Columbia, Canada Westbow Group of Companies Full time

    Who we areFarm to Garden Organics, a division of Westbow Group is a Victoria based, organic materials recycler. We take local garden and forestry residuals and process them into a premium, organic, compost for landscapers, home gardeners, and local businesses. Our goal is to provide these related products and services with an underlying focus on quality,...


  • Victoria, British Columbia, Canada Glenview & Eagle Rise Animal Hospitals Full time

    Wide Pay Range posted to reflect position ranging from Office Administrative Assistant to a Co-Manager Position, depending on qualifications, skills and previous experience.Glenview Animal Hospital and Eagle Rise Animal Hospital provide compassionate and highly skilled veterinary healthcare to companion animals in the greater Victoria area. To accomplish...


  • Victoria, British Columbia, Canada TROY ELECTRIC LTD Full time

    About usTroy Electric has been in business for 50 years, focusing on service and repairs of motors, pumps and miscellaneous equipment.We are looking for an experienced Office Administrator to join our team. Managing A/R and A/P, customer invoicing, credit card reconciliation, petty cash, ordering supplies and time sheet entry are required.Strong computer...


  • Victoria, British Columbia, Canada Edward Jones Full time

    Join a financial services firm where your contributions are valued. We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. Edward Jones...


  • Victoria, British Columbia, Canada CAC Industrial Equipment Ltd Full time

    About usCAC Industrial Equipment Ltd. was established in 2002, and today we are a leading provider of industrial components. We are backed by industry leaders and are the appointed distributor for major OEM manufacturers in British Columbia, Alberta, Ontario, Yukon, and Northwest Territories. We work in a fast-paced environment that is supportive of...


  • Victoria, British Columbia, Canada MedSleep Inc. Full time

    Full-Time Medical Office Administrator - Victoria, BCAt MedSleep, skilled, dedicated, enthusiastic employees are at the heart of everything we do. We are committed to building and nurturing a great place to work, learn, and develop. We are proud of our people and our company.We have a great career opportunity for someone looking to join a growing team of...


  • Victoria, British Columbia, Canada Bert's Enterprises Full time

    We are looking for an Office Administrator/Dispatcher to join our small family owned and operated businessShift hours negotiable (Ex:7:30-3:30 or 8:00-4:00)Tasks:Answering multiple phone linesScheduling customer jobsHelp set up job site meetings between the estimator and customersTyping out quotes and sending them to customersHelping organize staff...


  • Victoria, British Columbia, Canada Total Body Health Full time

    Hi There,We are looking for an administrative and front desk employee for our multi-disciplinary healthcare clinic, Total Body Health.We are currently offering a PART TIME position approximately 18-22 hours a week. Tues. 4-815pm Thurs 4-830pm and Fri 4-815pm afternoons/evenings and alternating Saturdays 730am-2pm. With some flexibility to cover sick leave or...