Construction Coordinator

6 days ago

Dartmouth, Canada Halifax Regional Municipality Full time

Job Posting- The Construction Coordinator provides the coordination of engineering administrative operations being undertaken by Construction Services including the Construction Materials Testing and Inspection Program.
DUTIES AND RESPONSIBILITIES

Capital/Operating Accounting

  • Assist Pavement Management Coordinator with Quarterly Budget Projections.
  • Prepares, maintains, and distributes Construction reports including status of capital projects and Construction Projects Costing which track the expenditure elements of capital projects.
  • Creates all commitments (requisitions, reservation) for capital construction projects.
  • Ensures all commitments at the end of projects are closed out.
  • Creates reports (Director, CAO, Council) for increase to contract or increase to cost sharing as required in the procurement policy.
  • Ensures all cost sharing agreements are billed to the appropriate utility, including preparing budget increases. Ensures budget increase/decreases are completed as required.
  • Tracks projects that will have associated gas tax funding. Ensures signs are created as per the Federal Government Gas Tax Signage.
  • Orders equipment and supplies as required for the construction inspectors and assigns to the appropriate cost centre.
  • Monitors expenditures, prepares journal entries, requisitions and inputs budget projections to ensure accuracy of administrative operating and capital budgets for the business division using SAP.

Tender

  • Schedules all Preconstruction meetings ensure all required stakeholders are in attendance.
  • Takes and prepares meeting minutes.
  • Ensures project file is complete prior to project close out. Ensures all electronic and paper files are filed.
  • Manages change orders are signed off at the appropriate authority and are included in the monthly progress payment.
  • Provides CAD file and IFC Drawings to contractors.
  • Issues Order to Start Work for all projects.
  • Applies for closure permits, approves contractor closure notification and ensures delivery as per policy.
  • Issues Substantial Completion documentation and updates Nova Scotia Construction Association database when a project reaches substantial.
  • Process monthly payment to contractors and forward to accounting for payment.
  • Release contract holdbacks as per Nova Scotia Builders Liens Act.
  • Track Warranty inspection dates and provide inspectors with list and dates for every project.
  • Prepares capital project file, including initial payment, and forms templates.
  • Prepares capital project payments based on quantities received from inspection staff forwarding to Finance, as well as producing cost control data on expenditure levels of projects and associated Capital accounts.
  • Communication
  • Acts as Construction liaison person with the general public, outside companies and other Regional Departments regarding currrent construction activities.
  • Works with Corporate Communications to ensure Public Service Announcements are issued.
  • Works to provide construction information to Corporate Communications for media related questions.
  • Liaise with 311 to ensure Construction Index information is up to date and correct to ensure residents are provided required information.
  • Point of contact when inspector and contractor can't be reached, including after hours.
  • Works with HRM Risk Management for any claim received regarding a Capital Project.

QUALIFICATIONS

Education & Experience

  • A diploma in Construction Administration Certificate or have minimum four years' experience in municipal engineering or combination of education and experience.
  • A minimum of 2 years of construction experience in the areas of asphalt, concrete roadworks and sewers.
  • A minimum of 1 year in the municipal engineering environment.

Technical/Job Specific Knowledge and Abilities

  • Working knowledge of general municipal engineering construction practices and procedures.
  • Ability to read and interpret engineering drawings.
  • Thorough knowledge of current office management and administration procedures.
  • Thorough knowledge of budgeting, financial record keeping, information management systems, and human resource systems.
  • Thorough knowledge of Public Sector procurement and budget processes.
  • General knowledge of Regional Council and Community Councils.
  • General knowledge of Municipal and Provincial legislation relevant to the business division.
  • Ability to take and transcribe minutes.
  • Ability to evaluate information and inquiries and determine an appropriate response, considering the needs for confidentiality, tact and responsiveness.
  • Strong knowledge of procurement and financial policies and procedures.

Security Clearance Requirements:
Applicants may be required to complete an employment security screening check and a credit check

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COMPETENCIES:

Customer Service Orientation, Communication, Valuing Diversity, Teamwork and Cooperation, Decision Making, Organizational Awareness, Organization & P

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