Construction Coordinator

6 months ago

Dartmouth, Canada Halifax Regional Municipality Full time

**Job Posting**- The Construction Coordinator provides the coordination of engineering administrative operations being undertaken by Construction Services including the Construction Materials Testing and Inspection Program.**DUTIES AND RESPONSIBILITIES**

**Capital/Operating Accounting**
- Assist Pavement Management Coordinator with Quarterly Budget Projections.
- Prepares, maintains, and distributes Construction reports including status of capital projects and Construction Projects Costing which track the expenditure elements of capital projects.
- Creates all commitments (requisitions, reservation) for capital construction projects.
- Ensures all commitments at the end of projects are closed out.
- Creates reports (Director, CAO, Council) for increase to contract or increase to cost sharing as required in the procurement policy.
- Ensures all cost sharing agreements are billed to the appropriate utility, including preparing budget increases. Ensures budget increase/decreases are completed as required.
- Tracks projects that will have associated gas tax funding. Ensures signs are created as per the Federal Government Gas Tax Signage.
- Orders equipment and supplies as required for the construction inspectors and assigns to the appropriate cost centre.
- Monitors expenditures, prepares journal entries, requisitions and inputs budget projections to ensure accuracy of administrative operating and capital budgets for the business division using SAP.

**Tender**
- Schedules all Preconstruction meetings - ensure all required stakeholders are in attendance.
- Takes and prepares meeting minutes.
- Ensures project file is complete prior to project close out. Ensures all electronic and paper files are filed.
- Manages change orders are signed off at the appropriate authority and are included in the monthly progress payment.
- Provides CAD file and IFC Drawings to contractors.
- Issues Order to Start Work for all projects.
- Applies for closure permits, approves contractor closure notification and ensures delivery as per policy.
- Issues Substantial Completion documentation and updates Nova Scotia Construction Association database when a project reaches substantial.
- Process monthly payment to contractors and forward to accounting for payment.
- Release contract holdbacks as per Nova Scotia Builders Liens Act.
- Track Warranty inspection dates and provide inspectors with list and dates for every project.
- Prepares capital project file, including initial payment, and forms templates.
- Prepares capital project payments based on quantities received from inspection staff forwarding to Finance, as well as producing cost control data on expenditure levels of projects and associated Capital accounts.
- Communication
- Acts as Construction liaison person with the general public, outside companies and other Regional Departments regarding currrent construction activities.
- Works with Corporate Communications to ensure Public Service Announcements are issued.
- Works to provide construction information to Corporate Communications for media related questions.
- Liaise with 311 to ensure Construction Index information is up to date and correct to ensure residents are provided required information.
- Point of contact when inspector and contractor can’t be reached, including after hours.
- Works with HRM Risk Management for any claim received regarding a Capital Project.

**QUALIFICATIONS**
**Education & Experience**
- A diploma in Construction Administration Certificate or have minimum four years' experience in municipal engineering or combination of education and experience.
- A minimum of 2 years of construction experience in the areas of asphalt, concrete roadworks and sewers.
- A minimum of 1 year in the municipal engineering environment.

**Technical/Job Specific Knowledge and Abilities**
- Working knowledge of general municipal engineering construction practices and procedures.
- Ability to read and interpret engineering drawings.
- Thorough knowledge of current office management and administration procedures.
- Thorough knowledge of budgeting, financial record keeping, information management systems, and human resource systems.
- Thorough knowledge of Public Sector procurement and budget processes.
- General knowledge of Regional Council and Community Councils.
- General knowledge of Municipal and Provincial legislation relevant to the business division.
- Ability to take and transcribe minutes.
- Ability to evaluate information and inquiries and determine an appropriate response, considering the needs for confidentiality, tact and responsiveness.
- Strong knowledge of procurement and financial policies and procedures.

**Security Clearance Requirements**: Applicants may be required to complete an employment security screening check and a credit check.- **COMPETENCIES**: Customer Service Orientation, Communication, Valuing Diversity, Teamwork and Cooperation, Decision Making, Organizational Awareness, Organization & P

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