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Executive Assistant
6 days ago
Job Posting
Title:
Executive Assistant
Reports to:
Executive Director
Term of Employment:
Contract until March 31, 2023 (With possibility of extension)
Position Summary
As an Executive Assistant, you will help SMUN to meet its program objectives and operational effectiveness. This position has a variety of responsibilities.
Responsibilities and duties:
- Reception answering main telephone lines for Gale location and handling all calls appropriately
- Administrative Support to the Management Team
- Prepare weekly bank deposits
- Prepare Certificates of Insurance as needed
- Minute taking/recording for Staff and Management Team Meetings
- Coordinate Management Team Calendars regarding Team Meetings
- Maintenance of Corporate records, employee files, and housing client files for referencing as needed
- Compiling data to prepare papers or presentations when required
- Conduct business with other colleagues or external vendors on behalf of management when required/requested
- Keeping important information and documents organized physically, and electronically
- Maintaining a high degree of discretion and confidentiality
- Other duties as assigned
- Manage requests for agency's Insurance and interact with brokers.
- Oversee purchases of office supplies in all programs to ensure budget limits are maintained.
- Work collaboratively with management teams and consultants.
- Other duties as assigned
Qualification Requirement:
- Diplomat or Degree in administration field
- Minimum 3 years of administration using the Microsoft Suite
- Minimum of two professional references
Key skills & proficiencies:
- Excellent written and verbal communication skills
- Excellent time management, planning and organizational skills
- Attention to details
- Ability to multitask and prioritize work
- Proficiency in Microsoft Office suite
- Above average computer skills
- Above average analytical and assessment skills
- Problem solving and decisionmaking skills
Job Type:
Part-time
- 25 hrs/week
Accommodation
Accommodation provided during all parts of the hiring process, upon request, to applicants with disabilities. Applicants should make their needs known in advance.
Application Information:
We thank all applicants, however only those who are selected for an interview will be contacted
SMUN is an equal opportunity Employer. In compliance with AODA, this job posting is available in alternate format upon request. To request disability accommodation, please contact HR.
Job Type:
Part-time
Part-time hours: 25 per week
Salary:
$20.00 per hour
Schedule:
- Day shift
- Monday to Friday
Ability to commute/relocate:
- St
Catharines, ON:
reliably commute or plan to relocate before starting work (required)
Work Location:
One location
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