Events Coordinator

6 days ago

Surrey, British Columbia, Canada Southridge School Full time
Southridge is a co-ed, K - 12 independent day school located in South Surrey, BC. The school is home to 680 students and 130 faculty and staff.

We have a tradition of developing well-rounded students with a balance of knowledge and goodness, inspiring students to go out into the world and make a difference.

Southridge is affectionately described as 'a lighthearted place of serious purpose' and we want you to know it's true If you're passionate about working in an energizing environment with colleagues that value building strong relationships, fostering strong minds and good hearts through student-centered teaching and learning, and community all while having fun, we want to hear from you

:

Events Coordinator

POSITION OVERVIEW

Reporting to the Director of Advancement and Community Relations and working closely with our amazing parent volunteers, the Events Coordinator will plan, organize and execute Country Fair, Southridge Golf Tournament and Welcome Back BBQ and the Annual Gala.


PRINCIPAL DUTIES AND RESPONSIBILITIES

Fundraising Event Co-Ordination

  • Works in collaboration with volunteers to plan and conduct signature fundraising events, including an annual gala, golf tournament and country fair.
  • Cultivates, solicits and stewards sponsors for each fundraising event.
  • Ensures compliance with Canada Revenue Agency regulations on charitable gift receipting, acceptance and valuations of giftsinkind.
  • Ensures that we abide by all regulatory boards including the Liquor Control and Licensing Branch, city and municipal bylaws, and that we have all required licenses, permits and contracts.
  • Monitors event budgets.
  • Maintains comprehensive and organized records of event details, including planning documents, meeting minutes, postmortem analysis, etc.
  • Uses event management software and databases effectively from data input to financial summaries and reports.
  • Ensures maintenance of event registration and sponsorship records.
  • Solicits, selects and evaluates service providers according to event requirements.
  • Works in collaboration with the Marketing and Communications team to identify communication needs and event objectives in order to develop proactive and strategic marketing and communication plans for each event.
  • Provides administrative support and oversight of volunteer event committees.

Community Event Management and Support

  • Working closely with volunteers and/or colleagues, plans and conducts numerous stewardships, community and other school events, such as BBQs, 'Welcome Back' events, parent evenings, etc.
  • Monitors event budgets.
  • Maintains comprehensive and organized records of event details, including planning documents, meeting minutes, postmortem analysis, etc.

QUALIFICATIONS AND SKILLS

  • Outstanding organizational skills and attention to detail
  • A strong and creative writer and communicator
  • Exceptional interpersonal skills with the ability to work effectively and collaboratively with anyone
  • Dependable and hardworking someone who does what it takes to get the job done
  • Sense of humour and positive attitude
  • A passion for event planning
  • High degree of tact, diplomacy and professionalism
  • Tech savvy and a quick learner experience using Raiser's Edge and/or Auction Maestro would be beneficial
  • Bachelor's Degree in a related discipline
  • 5+ years experience organizing and managing fundraising and largescale events
  • Extensive experience in volunteer management

VALUES

  • Is a lifelong learner
  • Has excellent study, critical thinking, and communication skills
  • Is a creative and independent thinker
  • Has a positive attitude
  • Seeks their passion
  • Believes in the value of trust, tolerance, compassion, and respect
  • Understands the sacrifice and reward of community service
  • Has an appreciation of, and a desire for, lifelong physical activity and fitness
  • Commits to personal wellness
  • Appreciates the arts and their contribution to a richer life
  • Can work effectively as part of a team
We thank all applicants for their interest. Only those under consideration will be contacted.

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