Advancement Database Coordinator, Office of

1 week ago

Sudbury, Ontario, Canada Laurentian University Full time

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Home > Career Opportunity

Advancement Database Coordinator, Office of University Advancement:

Required Position:

Full-Time Appointment

Responsibilities:

University Advancement builds meaningful relationships that will inspire our various stakeholders to engage with and invest in Laurentian University.

University Advancement actively oversees relations with alumni, donors, and internal and external stakeholders to establish a strong culture of pride, loyalty and engagement.


Reporting to the Office Manager, the Advancement Database Coordinator works as part of the team, as the Advancement Database power user, report writer and creator, providing end-user database support to users of the University Advancement database, sets up campaign trees and communications tracks, extracts information and runs reports related to donations and alumni for users across campus and off-campus.


The Advancement Database Coordinator will:

  • Be the Advancement Database Power User;
  • Creates, configures, and maintains database systems to include CREM, SLC and SSTS Module;
  • Provides training and support to users on databaserelated processes, entry and accessing information;
  • Troubleshoots and resolves databaserelated issues;
  • Implements and enforces security measures to protect databases from unauthorized access, and stays updated on security best practices, and addresses vulnerabilities;
  • Creates and maintains records for donors, alumni, businesses, and foundations;
  • Generates reports for analysis, decisionmaking, and tracking progress towards organizational goals;
  • Extracts specific information from the database or other sources for various purposes, such as reporting, analysis, or communication;
  • Creates and manages communication plans for different purposes such as sending pledge reminders, events, or thankyou letters to student recipients;
  • Ensures the accuracy, consistency, and completeness of data entries into the database through quality control measures;
  • Creates a structured system for campaign codes to track and analyze different fundraising campaigns;
  • Handles the data related to graduates, including the process of extracting and managing the addition of new graduates. This also includes managing information related to honorary degree recipients;
  • Oversees and reports on charitable donations, sponsorship and affinity revenue to Laurentian University's trust accounts and annual gifts by pulling data from colleague financial;
  • Generates a variety of reports using Business Objects, Colleague Advancement, CRM, Excel, Fusion, for COFO, OUGS, CRA and yearend reports;
  • Creates donation stewardship reports to help track and communicate the performance and impact of endowed funds and annual gifts;
  • Supports Call Campaign efforts by providing segmentation and effective data management;
  • Sets up of funds and accounts for gift processing and provides backup support for the Gift Processor;
  • Develops segmentation strategies for fundraising based on criteria such as giving history, engagement level, and demographics;
  • Conducts data mining/analysis for alumni engagement and fundraising purposes
  • Runs reports and extracts data for various departments on an ad hoc basis;
  • Collaborates closely with

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