Receptionist/administrator

2 weeks ago

Markham, Ontario, Canada Feng Ink Tattoo Shop Full time

Receptionist

Feng Ink is tattoo shop that has newly opened in Markham. We're an intimate team of five looking for a Receptionist/Administrative staff to join our team. Most of the the artists in the shop are Madarin speaking so applicants must be able to speak basic Madarin. English is mandatory ofcourse. We offer competitive wages and extensive training on the job. If you meet the required qualifications please apply, we look forward to hearing from you

Duties

Greet clients

Perform reception functions, including:
answering, screening and directing telephone calls

Manage Artist's calendars including scheduling, determining appointments/consultations, request priorities and re-scheduling meetings as required

Manage the shop's social media account and online correspondences

Qualifications

Must speak basic Mandarin

Completion of Grade 12 or recognized equivalent

Three (3) months related experience preferred

Basic computer skills

Excellent telephone, interpersonal and customer service skills

Excellent verbal and written communication skills

Good organizational and time management skills

Must be willing to commute (may move shop location)
'''Duties'''

  • Greet and welcome visitors in a professional and friendly manner
  • Answer and direct phone calls to the appropriate person or department
  • Provide general administrative and clerical support, including photocopying, faxing, and mailing
  • Maintain electronic and hard copy filing system
  • Perform data entry and update records as needed
  • Manage the reception area, ensuring it is clean and organized
  • Receive and sort mail and deliveries
  • Schedule appointments and maintain calendars
  • Assist with inventory management and ordering office supplies
  • Handle sensitive information in a confidential manner
'''Qualifications'''

  • Proficient in using Google Suite (Gmail, Google Docs, Google Sheets, etc.)
  • Previous experience in an administrative or clerical role preferred
  • Familiarity with QuickBooks or other accounting software is a plus
  • Strong data entry skills with attention to detail and accuracy
  • Excellent verbal and written communication skills
  • Professional appearance and demeanor
  • Ability to multitask and prioritize tasks effectively
  • Strong organizational skills with the ability to maintain a tidy workspace

Note:
This job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of the organization.

Salary:
From $16.55 per hour

Flexible Language Requirement:

  • French not required

Schedule:

  • 8 hour shift
  • Day shift
  • On call
  • Weekends as needed

Education:

  • Secondary School (preferred)

Experience:

  • Front desk: 1 year (preferred)
  • Administrative experience: 1 year (preferred)

Language:

  • Mandarin (preferred)

Ability to Commute:

  • Markham, ON L3P 3A9 (required)

Ability to Relocate:

  • Markham, ON L3P 3A9: Relocate before starting work (required)

Work Location:
In person

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