Administrative Assistant

7 days ago

Saanichton, British Columbia, Canada Indigenous Corporate Training Inc. Full time

Administrative Assistant
Indigenous Corporate Training Inc.

is a privately held Indigenous corporation providing training programs to individuals and groups who are looking to work more effectively with Indigenous Peoples.

Our learners come from all corners of Canada. We are efficient, effective and see the big picture focussing on our learners and their needs.

The position reports directly to the Operations Manager. There will be duties and deliverables for multiple departments.

Position Type :
Employee, 24 hours/week

Start Date :
June 2023

Location :
Saanichton, BC, hybrid work

Applications:
Submit a cover letter and resume as one document through Indeed

Position Summary:


The Administrative Assistant will undertake and ensure efficient operation of the office, assists with key operational duties, and supports the work of management and other staff while keeping to the
Indigenous Corporate Training Vision, Mission and Values.


This is a part-time hybrid position (24 hours per week) located in Saanichton, BC, at an hourly rate of $24-$27/hour depending on previous experience and knowledge.


Office administration

  • Use word processing and other software to prepare reports, memos, and documents (including Google Workspace).
  • Prepare and send outgoing mail, and courier parcels.
  • Sort incoming correspondence and send or scan to the appropriate team member(s).
  • Records management, and code and file material according to the established records management procedures.
  • Plan and coordinate staff/internal events in collaboration with other staff.
  • Provide input towards administrative duties and procedures to be more efficient.
  • Direct other inquiries to the appropriate team members.
  • Other administrative duties as required.

Training administration

  • Ensure that the associated tasks (ex Asana) are completed in a timely manner.
  • Ensure that all orders from the
    Indigenous Relations Academy are verified, and properly fulfilled as per (a) above.
  • Ensure that all private group enrollments are completed in a timely manner (ex Asana).

Assist with financial management

  • Support accounts payable and receivable as directed by the Operations Manager.

Provide support

  • Ensure the timely distribution of material to the trainers and clients.
  • Support trainers and staff with meeting, travel and other arrangements.
  • Interdepartmental Communications.

Job Requirements:

  • Post secondary education in social sciences/humanities, business, ITrelated disciplines, or office management.
  • Experience with office administration, records management, and/or event planning.
  • 13 years of experience in an office setting or equivalent.
  • Detailed focussed with excellent customer service a goal.
  • Behavioural Competencies:

A qualified applicant demonstrates competence in the following:

Behave Ethically:

Understand ethical behaviour and business practices and standards and ensure personal behaviour aligns with those standards and with
Indigenous Corporate Training's Vision, Mission and Values.


Build Relationships:

Establish and maintain positive working relationships with others both internally and externally (learners and clients) to achieve the goals of ICT.


Communicate Effectively:

Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.


Focus on Client Needs:
Anticipate, understand, and respond to the needs of learners and clients to meet or exceed their expectations.

Organization:
Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.

Plan:
provide input for strategies to move ICT forward, set goals, create and implement actions plans.

Solve Problems:

Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and take actions to resolve the problem.


Training Provided

  • Indigenous Corporate Training's selfguided courses
  • Task management training (currently Asana)
  • CRM training (currently HubSpot)

Additional Information:


In addition to salary,
Indigenous Corporate Training offers generous benefits, including paid vacation, sick time, medical/dental, and a supportive working environment.


Indigenous Corporate Training recognizes the importance of a diverse workplace and is committed to being an affirmative action/equal opportunity employer and does not discriminate based on identity.

Indigenous people, people of color, Two-Spirit or LGBTQA+ people, and members of other marginalized groups are encouraged to apply.

Interviews:
Until filled.

Compensation:
$24-27 per hour with extended health benefits after probationary period.

Job Types:
Part-time, Permanent

Part-time hours: 24 per week

Salary:
$24.00-$27.00 per hour

Benefits:

  • Dental care
  • Extended health care
  • Paid time off
  • Vision care

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