Scheduling Assistant

2 weeks ago

Gatineau, Quebec, Canada Native Women's Association of Canada Full time

Company

  • NWAC
    Location
  • Onsite in Gatineau, QC
    Term
  • Fixed Term until September 11, 2024
    Report to
  • CEO
    Posted
  • Nov 17, 2023
    Salary Range

Summary


Native Women's Association of Canada is a National Indigenous Organization representing the political voice of Indigenous women, girls and gender-diverse people in Canada, inclusive of First Nations on and off reserve, status and non-status, disenfranchised, Métis and Inuit.

They were founded on the collective goal to enhance, promote and foster the social, economic, cultural and political well-being of Indigenous women within their respective communities and Canada societies.

Native Women's Association of Canada is a _'Great Place to Work' _certified employer.

The Scheduling Assistant works under the authority of the CEO or her delegate.

The day-to-day responsibilities include managing schedules and meetings, answering phones, some administrative and clerical services to the Native Women's Association of Canada.

The Scheduling Assistant is also responsible for building and maintaining good working relationships with other staff members.

General duties

  • Responsible for organizing and maintaining the CEO's schedule; including teleconference;
  • Prepare coffee, tea, water for external client meeting;
  • Meeting and greeting clients when they arrive to meet with CEO;
  • Screen all incoming information including telephone calls and correspondence;
  • Tracking the office expenses and costs;
  • Engage with the Travel Coordinator to arrange travel accommodations for the CEO when required;
  • Open, sort and distribute incoming correspondence;
  • Assist with outgoing briefs, memoranda, submissions and reports;
  • Draft and review outgoing correspondence in accordance with instructions provided;
  • Provide administrative support and resolve administrative problems and inquiries;
  • Assist with technical support providers and computer support;
  • Liaise with internal departments and with other organizations and associations on behalf of the CEO;
  • Draft and review outgoing correspondence in accordance with instructions provided;
  • General clerical duties including photocopying, fax and mail;
  • Research, prioritize and follow up on incoming issues on incoming issues and concerns, including those of a sensitive or confidential nature and determine appropriate course of action, referral or response.
  • Keep the CEO wellinformed of upcoming commitments and responsibilities; followingup appropriately;
  • Assist the CEO with routine administrative details, including: review of incoming correspondence; compilation of reports; sending meeting invitations, preparing of presentations; preparation of expense reports; and completion of scheduling and monitoring;
  • Other related duties as required from time to time.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge
The employee must have proficient knowledge in the following areas:

  • Post-secondary level education, preferably a two year-year diploma in Office Administration;
  • Five (5) years of related administrative experience;
  • Experience in a Minister's office or legal office would be a strong asset;
  • Full comprehension, knowledge and experience with Microsoft Office;
  • Experience with NGO's, organizations, interested groups and government or nongovernment agencies;

Skills

The employee must demonstrate the following skills:

  • Ability to multitask when required;
  • Communications skills written and verbal;
  • Planning, organizing, and prioritizing;
  • Problem solving and assessments;
  • Information gathering and monitoring;
  • Attention to detail and accuracy;
  • Customer service orientation; and
  • Team work

Personal Attributes
The employee must maintain strict confidentiality in performing the duties of the Scheduling Assistant.

The employee must also demonstrate the following personal attributes:

  • Time management and punctuality;
  • Approachable, articulate and determined;
  • Self-Starting/Initiative Taker;
  • Personal accountability;
  • Reliable and dependable;
  • Independent;
  • Resilient, proactive and positive;
  • Honest, sincere, considerate and truthful.

WORKING CONDITIONS


NWAC strives to be an employer that properly resources and supports all employees with a conviction to place the employee's health and happiness along with her family first.

To that end NWAC, endeavors to provide a clean, safe and secure workplace with various support mechanisms and operational flexibility.

The following list specific assumptions about the working conditions:

  • The Employee must be flexible in working overtime or afterhours.
  • The work schedule may vary between 7 am to 6 pm.
  • Employees will multitask with possible interruptions from colleagues and management

_ Preference will be given to First Nations, Metis, Inuit and women and gender diverse of Indigenous ancestry, please self-identify. _

_Interviews will be held by teleconference._
**_ We thank all applicants for their i

  • Scheduling Assistant

    2 weeks ago

    Gatineau, Quebec, Canada Native Women's Association of Canada Full time

    About NWACThe Native Women's Association of Canada (NWAC) is a National Indigenous Organization representing the political voice of Indigenous women and girls in Canada. Incorporated in 1974, NWAC is a national Indigenous organization representing political, and cultural well-being and equality of Indigenous women girls, two-spirit, transgender and...

  • Legal Assistant

    2 weeks ago

    Gatineau, Quebec, Canada Katasa Group - Head Office Full time

    Katasa Group seeks a skilled and experienced Legal Assistant to join our team. As a leading Real Estate Development company based in Ottawa-Gatineau, we are looking for an in-house paralegal assistant to support our legal operations.Overview:Katasa Group is a dynamic organization dedicated to excellence in the real estate industry. As a Legal Assistant, you...

  • Assistant Superintendent

    2 months ago

    Gatineau, Quebec, Canada EllisDon Full time

    Connect with us LinkedIn, Instagram, Facebook, Twitter Thinking about a change? We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core values empower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most exciting...

  • Assistant Superintendent

    1 month ago

    Gatineau, Quebec, Canada EllisDon Full time

    Connect with us LinkedIn, Instagram, Facebook, Twitter Thinking about a change? We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core values empower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most exciting...

  • Bilingual Executive Assistant

    2 weeks ago

    Gatineau, Quebec, Canada Quality Staffing Pro Full time

    One of our Government clients (PUBLIC SAFETY CANADA in OTTAWA, ONTARIO) is in search of 1 (French) Bilingual Executive Assistant for the Assistant Deputy Minister's Office. This role is on a contract basis on a 1 year contract. MUST SPEAK FRENCH FLUENTLY.Candidate is responsible for:coordinating executive communications, including taking calls, responding to...

  • Bilingual Executive Assistant

    2 weeks ago

    Gatineau, Quebec, Canada Quality Staffing Pro Full time

    Job DescriptionOne of our Government clients (PUBLIC SAFETY CANADA in OTTAWA, ONTARIO) is in search of 1 (French) Bilingual Executive Assistant for the Assistant Deputy Minister's Office. This role is on a contract basis on a 1 year contract. MUST SPEAK FRENCH FLUENTLY.Candidate is responsible for:coordinating executive communications, including taking...

  • Teacher, Daycare Assistant

    2 weeks ago

    Gatineau, Quebec, Canada Centre d'éveil devenir grand Full time

    We are looking for a support worker for a position with children with special needs. The person must be gentle, organized and able to assist children in different moments of the day and guide them according to their needs, which may differ from other children. The position offers 30 to 40 hours per week. The salary is negotiable, but based on the Ministry of...

  • Assistant Project Manager

    1 month ago

    Gatineau, Quebec, Canada EllisDon Full time

    Connect with us LinkedIn, Instagram, Facebook, Twitter Thinking about a change? We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core values empower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most exciting...

  • Administrative Assistant

    2 weeks ago

    Gatineau, Quebec, Canada Soluco Financial Group Inc. Full time

    **Adjointe Administrative** **Poste : Adjointe Administrative**Vous êtes à la recherche d'un travail stimulant dans une équipe dynamique ? Vous aimez le domaine des services financiers ? Le Groupe Financier Soluco est à la recherche d'une adjointe administrative pour son bureau de Gatineau.**Résumé des fonctions**:À ce titre, l'adjointe administrative...

  • Assistant Store Manager

    2 weeks ago

    Gatineau, Quebec, Canada Rogers Communications, Inc. Full time

    Press Tab to Move to Skip to Content Link Our branded retail team is at the heart of our success. Our retail teams are outgoing and approachable individuals who understand how our products and services fit into everyday life, and we're excited to show customers how that technology can enhance and simplify their lives. At Rogers, we believe in fostering an...

  • Production Assistant

    2 weeks ago

    Gatineau, Quebec, Canada Mini Tipi Full time

    MINI TIPI is a Canadian lifestyle brand that operates and manufactures its products locally in Gatineau, Quebec. With the purpose of addressing the lack of authentic Indigenous designed têxtiles. MINI TIPI collaborates with Indigenous artists to develop authentic exclusive designs to ensure proper representation in the industry. All our products are...

  • Assistant Manager

    2 months ago

    Gatineau, Quebec, Canada Cineplex Full time

    Work location:Starcite GatineauCity:GatineauWhat you will do:Que vas-tu faire:Vous êtes passionné de cinéma? Vous aimez interagir avec les autres? Vous recherchez une occasion de croissance de carrière? Joignez-vous à l'équipe de Cineplex et IMAGINEZ LES POSSIBILITÉSMC. Tenez votre propre premier rôle : Cineplex a une équipe excitante, amusante et...

  • Assistant Manager

    4 weeks ago

    Gatineau, Quebec, Canada Cineplex Full time

    Work location:Starcite GatineauCity:GatineauWhat you will do:Que vas-tu faire:Vous êtes passionné de cinéma? Vous aimez interagir avec les autres? Vous recherchez une occasion de croissance de carrière? Joignez-vous à l'équipe de Cineplex et IMAGINEZ LES POSSIBILITÉSMC. Tenez votre propre premier rôle : Cineplex a une équipe excitante, amusante et...

  • Executive Assistant to Chief Executive Officer

    2 weeks ago

    Gatineau, Quebec, Canada Native Women's Association of Canada Full time

    About Native Women's Association of Canada (NWAC)Native Women's Association of Canada (NWAC) is a National Indigenous Organization representing the political voice of Indigenous women and girls in Canada. Incorporated in 1974, NWAC is a national Indigenous organization representing political, and cultural well-being and equality of Indigenous women girls,...

  • Human Resources Assistant

    2 weeks ago

    Gatineau, Quebec, Canada Office of the Chief Electoral Officer Full time

    Office of the Chief Electoral Officer - Office of the Chief Human Resources OfficerGatineau (Québec)CR-05$61,154 to $66,206For further information on the organization, please visit Office of the Chief Electoral OfficerClosing date: 18 March :59, Pacific TimeWho can apply: Persons residing in Canada, and Canadian citizens and Permanent residents...

  • administrative assistant

    2 weeks ago

    Gatineau, Quebec, Canada 9357-3780 Québec Inc. Full time

    Durée de l'emploi: PermanentLangue de travail: BilingueHeures de travail: 40 hours per weekEducation: Expérience: EducationCollege, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsTasksArrange and co-ordinate seminars, conferences, etc.Record and prepare minutes of meetings, seminars and conferencesSchedule and...

  • Assistant Manager

    2 weeks ago

    Gatineau, Quebec, Canada Sterling Inc Full time

    Responsibilities: Answer customer inquiries and service requests in person, by telephone, or online. Maintain company standards of service in dealing with customers. Achieve company sales goals for the company. Maintain required paperwork for the department. Investigate and resolve customer complaints. Coordinate with other departments at work. Interact with...

  • Hydrovac Operator Assistant

    2 weeks ago

    Gatineau, Quebec, Canada McDonald Liquid & Bulk Full time

    We are hiringCome join McDonald Liquid & Bulk Transport, a family owned and operated company since 2015, where people matter and hard work pays off, offering:- Competitive Hourly wage- Performance review after 3 months with possible wage increase- Shared benefits after 3 months probation- Advancement possible- Training provided**Responsibilities**:- Assist...

  • Assistant Manager

    2 weeks ago

    Gatineau, Quebec, Canada Anytime Fitness Full time

    complète du poste:Anytime Fitness Gatineau aimerait vous accueillir dans son équipe.Anytime Fitness, connu pour être un leader dans l'industrie du fitness à travers le monde avec plus de 5.500 clubs et membres. Honoré par Forbes comme étant l'une des meilleures entreprises pour laquelle travailler.Nous recherchons une personne très motivée et...

  • Part-time Hydrovac Operator Assistant

    2 weeks ago

    Gatineau, Quebec, Canada McDonald Liquid & Bulk Full time

    We are hiringCome join McDonald Liquid & Bulk Transport, a family owned and operated company since 2015, where people matter and hard work pays off, offering:- Competitive Hourly wage- Performance review after 3 months with possible wage increase- Shared benefits after 3 months probation- Advancement possible- Training provided**Responsibilities**:- Assist...