Executive Assistant

1 week ago

Delta, British Columbia, Canada Wallenius Wilhelmsen Full time

Overview:

Join Our Team as an Executive Assistant and Drive Change at Wallenius Wilhelmsen

About Us:

Wallenius Wilhelhemsen is a global shipping and logistics services company (+155 years in business, +8,200 employees across 29 countries). WW operates one of Canada's premier vehicles processing terminals, employing 300+ union and exempt staff in Vancouver.


As a sole Auto Terminals operator of the Port of Vancouver located on Annacis Island (Delta, BC), we receive, accessorize, and distribute new cars from nearly 100 percent of all Asian-manufactured imports destined for the Canadian market and serve more than a dozen of the world's top auto manufacturers such as Toyota, Honda, Hyundai, Kia, Mazda, Mitsubishi, Nissan, Subaru, Suzuki.


Why Join Us:

- **Attractive Compensation**: Competitive salary starting from $55,000 per year, plus an annual bonus; Company-paid RRSP Contribution (No Matching Required)
-
Benefits Package: Enjoy 100% company-paid extended health benefits, including medical, dental, and vision coverage.
-
Inclusive Culture: Join a diverse and inclusive organization where belonging is key.
-
Engaging Work Environment: Immerse yourself in a collaborative, caring culture with fun activities and events.
-
Career Growth: Experience excellent career growth opportunities with job security.
-
Contribution to Sustainability: Be a part of the movement towards sustainable logistics.

Position:
Executive Assistant to VP of Canada Operations

Why This Role Matters:


Are you a proactive, organized go-getter? We need you to be the right hand to our VP for Canada Operations, contributing to our mission by ensuring seamless operations and enabling strategic decisions.


Job Description:

What You'll Do:

-
Facilitate Informed Decisions: Maintain crucial information for the VP's team meetings, aiding in decision-making processes.
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Meeting Excellence: Help craft meeting agendas, minutes, and follow-up action items, ensuring effective communication.
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Smooth Travel Planning: Assist the management team with travel arrangements and settlements.
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Event Coordination: Plan and coordinate meetings and employee events to foster a collaborative culture.
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Presentation Perfection: Prepare presentations for customer meetings, showcasing our professionalism.
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Special Projects: Support special projects, adding your touch to our continuous improvement efforts.
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Admin Efficiency: Handle light accounting tasks and establish administrative routines.
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Action Item Management: Coordinate and follow up on action items directed by the VP.
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Diverse Support: Assist local HR, office management, and other departments as needed.

Job Requirements:

What You'll Bring:

- **Experience**: 3-5 years of executive support experience, including supporting top-level executives.
-
Education: A bachelor's degree in a related field is preferred, but experience is equally valued.
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Communication: Stellar English communication skills, both written and verbal, for effective information sharing.
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Tech Savviness: Expert proficiency in Microsoft 365/Office suite for seamless operations.
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Executive Interaction: Proven track record of engaging with top executive teams successfully.

Your Profile:

- **Inclusive Champion**: Champion diversity across a global organization, promoting inclusivity.
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Detail Devotee: Your eye for detail ensures precision and accuracy in your tasks.
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Master Organizer: Your organizational skills and time management are second to none.
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Solution Oriented: Your service-oriented mindset anticipates needs and offers solutions.
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Team Player: Collaborate effectively, relating to colleagues at all levels.
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Integrity: Exhibit integrity and discretion while handling confidential information

Our Diversity, Equity & Inclusion Pledge:
We're a global family with diverse backgrounds and perspectives. We embrace equal opportunity, creating a workplace where everyone's best selves thrive. Our journey towards integrated logistics relies on attracting diverse experiences, skills, and abilities.

**_

Pay Type :
Salary

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