Office Administrator
1 week ago
Summary:
This position is responsible for office administrative support, accounts receivable and taking and coordinating customer orders.
Responsibilities:
- Answer multiline phone system and take orders
- Assist sales department with client order processing
- Perform basic activities in Quickbooks and Protractor Software including entering sales orders, generating invoices, receiving payments, adjusting inventory, etc.
- Monitor office supplies inventory
- Photocopying, filing, printing, organizing, scanning, faxing
- Quoting, scheduling, sending Jobs
- Coordinates order shipping with customers, freight companies
- Processes daily cash, credit card and cheque payments
- Processes mail and incoming packages or deliveries
- Maintain files and records with effective filing systems
- Various administrative tasks (scheduling meetings, prepare agenda, take meeting minutes, update customer lists, arranging appointments, data entry, etc.)
Skills and Experience:
- Experience in customer service an asset
- Knowledge of basic bookkeeping and office systems and procedures
- Experience with Quickbooks or similar accounting software an asset
- Working knowledge of office equipment (e.g. printer, credit card terminal)
- Excellent communication and interpersonal skills
- Organized with the ability to prioritize and multitask in fastpaced environment
- Reliable with patience and professionalism
Benefits after 3 months
Salary:
$17.00-$20.00 per hour
Benefits:
- Company events
- Extended health care
- Onsite parking
Schedule:
- 10 hour shift
Education:
- Secondary School (preferred)
Experience:
- administrative assistant: 1 year (preferred)
- receptionist: 1 year (preferred)
Administrative Duties:
- Scheduling
- Stocking supplies
- Sorting and sending mail
- Answering and routing phone calls
- Greeting visitors
Financial Duties:
- Processing expense reports
- Processing payments
- Billing
Work remotely:
- No
COVID-19 precaution(s):
- Sanitizing, disinfecting, or cleaning procedures in place
Salary:
$17.00-$20.00 per hour
Benefits:
- Dental care
- Extended health care
Schedule:
- 10 hour shift
- Day shift
- Weekend availability
Education:
- Secondary School (preferred)
Experience:
- administrative assistant: 1 year (preferred)
- receptionist: 1 year (preferred)
Work Location:
In person
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