Administrative Assistant

2 weeks ago


West Vancouver, British Columbia, Canada Hearthstone Investments Ltd. Full time

Duties

  • Provide administrative support to executive assistant and colleagues to ensure efficient operations of the office
  • Coordinate/order office supplies and equipment maintenance
  • Ensure the office environment is clean and tidy
  • Familiar with IT equipment and basic technical issues, and able to troubleshoot as needed.
  • Perform data entry, manage files, and update records
  • Schedule appointments and maintain calendars
  • Experience with organizing travel arrangements (and documents), accommodations, and transportation
  • Prepare and distribute memos, letters, forms, and other documents
  • Assist with bookkeeping tasks such as monthly reconciliations
  • Provide support for financial year end
  • Conduct research and compile data as requested
  • Assist with special projects and tasks as needed

Requirements:

  • Office administrative experience, minimum 2 years
  • Proficient in computer skills including Microsoft Office Suite (Word, Excel, PowerPoint), Adobe Pro, Outlook, and Asana
  • Excellent communication skills (oral & written)
  • Strong organizational skills with attention to detail
  • Ability to handle multiple tasks simultaneously and prioritize work effectively
  • Strong problemsolving skills with the ability to find solutions independently
  • Excellent proofreading skills to ensure accuracy in written materials
  • Completion of Grade 1
  • Vehicle Required and preferably resides in North shore.

Working Conditions


The hours of work are from Monday through Friday (~30 to 40 hours per week) during regular business hours (ex.

8:30am-4:30pm). Some flexibility of hours may be required for evening and/or early morning events and meetings. Street parking is readily available along with 2 staff parking spots.

Job Types:
Full-time, Part-time, Permanent

Pay:
$24.00-$26.00 per hour

Benefits:

  • Casual dress
  • Dental care
  • Disability insurance
  • Extended health care
  • Flexible schedule
  • Life insurance
  • Paid time off
  • Vision care

Schedule:

  • Monday to Friday
  • No weekends

Education:

  • Secondary School (preferred)

Experience:

  • Administrative experience: 2 years (preferred)

Work Location:
In person

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