Scheduler

2 weeks ago

Hamilton, Ontario, Canada YWCA Hamilton Full time

Who We Are


Founded in 1889,
YWCA Hamilton is known as one of Hamilton's original social innovators and works from a feminist, anti-racist, and anti-oppressive framework.

We are dedicated to strengthening women's and girl's voices, broadening their choices, building dynamic leadership and providing essential services that promote safe, inclusive and equitable communities.


YWork for us?


At
YWCA Hamilton, we are intentional about fostering a workplace culture that values positive physical and emotional well-being through our values of Inclusivity, Equity, Community, Self-determination, and Accountability.

We invest in our employees so that we can bring our values into the communities in which we live.

We offer our employees:

  • Onthejob training and professional development opportunities
  • Childcare discounts
  • Opportunities to get involved in our community
  • A competitive total rewards package
If you're passionate about making a positive impact in the lives of women, children, and families every day, we would love for you to join our team

Position Description

Job Code:13-HAD-2023

Department:
Human Resources

Reports to:
Program Supervisor

Location:
Hamilton, ON

Hours of Work:37.5 hours

Start Date:

TBD

Posting Date:
August 25, 2023

  • The Scheduler will provide scheduling support to departments to ensure delivery of YWCA Hamilton 24/7 services and operations;
  • Maintains base schedule for staff with consistent schedules;
  • Prepares schedules for posting by allocating staff coverage for known vacancies such as vacations, leaves of absence etc. according to established procedures and within parameters of applicable Collective Agreements and YWCA Hamilton Policies;
  • Manages vacation schedules for staff; ensuring compliance with staffing needs, Collective Agreements and staff seniority for vacation scheduling;
  • Responsible for accurate data entry into time management program to record all updates in a timely manner (e.g. absence from work, assignment of shifts, etc.);
  • Replace callins in accordance with staffing requirements and in compliance with Collective Agreements;
  • Document call out responses;
  • Provide schedules for management review and approval within applicable posting deadlines;
  • Collaborate with leadership for hard to fill vacancies;
  • Ensures compliance with YWCA Hamilton policies and procedures;
  • Maintains appropriate Record keeping in accordance with YWCA Hamilton policies and procedures and confidentiality/privacy policies;
  • Supports YWCA Hamilton mission, vision and values;
  • Perform other duties as required.

WORKING CONDITIONS:

  • Works 37.5 hours per week;
  • Schedule includes days, afternoons, nights and oncall.

Qualifications

  • A diploma or degree in Administrative Studies, Business Administration, or equivalent education, training and experience;
  • Minimum of 1 year of relevant experience working as a scheduler or in a clerical or administrative role;
  • Experience with staffing and scheduling within a unionized social services environment preferred;
  • Experience using Payworks System is an asset;
  • Working knowledge of scheduling practices and collective agreement interpretation;
  • Exceptional organizational skills with ability to prioritize tasks, work under pressure, meet deadlines, and quickly adapt to change;
  • Excellent verbal and written communication skills;
  • Detail oriented with accurate data entry skills;
  • Strong skills using MS Office programs including Excel and Word; Ability to maintain a positive and professional approach at all times;
  • Must provide a current Criminal Record and Judicial Matters Police Check or willing to obtain at own cost;
  • Must be able to work from a feminist, antiracist/ antioppressive perspective;
  • Bilingual English/French or other languages an asset.
  • As part of _
    _YWCA Hamilton__'s commitment to Access and Equity, we strive to represent the diverse communities that we serve. Individuals who are women, First Nations, Métis, immigrant, refugee, LGBTQ2S+; individuals with disabilities; and individuals from racialized communities or other marginalized communities are encouraged to apply._
  • Accommodations are available throughout the recruitment process. Please inform us of any accommodation requests._

_Thank you for your interest in YWCA Hamilton.__ Only those selected for further consideration will be contacted._

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