Director of Finance And Administration

1 week ago

Vancouver, British Columbia, Canada Resonance Full time

Resonance ) is a leading global consultancy and branding agency for the world's best countries, cities and communities.

Our projects take us around the world, from developing brands for communities, to tourism development plans for countries to economic development strategies for cities. We also publish the World's Best Cities rankings, the most widely-read city ranking in the world.

Reporting directly to the President, The Director of Finance & Administration is a key member of the management team whose responsibilities include managing finances, operations, and administration to support Resonance's short- and long-term strategic goals.

The Director of Finance & Admin is responsible for the financial operations of our Canadian, U.S., EU and Singapore registered companies and oversees the production of financial reports, maintenance of an adequate system of accounting records, and a comprehensive set of controls and budgets designed to mitigate risk, enhance the accuracy of the organization's reported financial results, and ensure that reported results comply with generally accepted accounting principles and financial reporting standards in each of the countries we operate in.

Specific duties and responsibilities include:

  • Ensures all accounting and financial reporting activities are completed on an accurate and timely basis.
  • Prepares cash flow statements for the President and management.
  • Develops and reviews the annual budget for each division and monitors the budget against actual revenues and expenditures on a monthly basis.
  • Oversee risk management and legal activities, including: business insurance; memorandums of agreement; contracts; leases and other legal documents and agreements.
  • Ensure that all programs and activities meet legislative requirements in the international regions in which the organization operates
  • Generate bi-monthly payroll, monitor vacation and sick accruals and employee expenses payments monthly
  • Ensure all payroll liabilities and benefits including PTO accrual and retirement plans are up-to-date
  • Create and maintain excellent financial controls, policies and procedures.
  • Supervises the Controller and oversee accounts receivable and payable
  • Ensure efficient functioning and documentation for all financial systems including receipts, disbursements, billing, bookkeeping, budgeting and accounting
  • Supervises the Operations Manager and oversees office operations and matters relating to facilities, insurance and equipment acquisition and maintenance.
  • Negotiate/manage project-related contracts with consultants, contractors and suppliers.
  • Advise and counsel staff on personnel policies and procedures including compensation, recruitment and performance.
  • Oversee employee-related insurance, as well as retirement and medical benefits programs.
  • Identify and resolve invoicing issues, accounting discrepancies and other financial related problems.
  • Liaison with insurance vendor to provide COIs, WCs and Waiver of Subrogation Endorsements
  • Work with accounting firm to prepare year end financial statements and file annual tax filings
  • Participate in the review and development of HR policies and procedures
  • Provide input on critical problems and participate in decisions affecting the organizations projects and work collaboratively with President to formulate organizational positions and policies
  • Provide financial analyses as needed, in particular for hiring employees, capital investments and contract negotiation

Director Finance & Administration Qualifications/Skills

  • Minimum of a BA, ideally with an MBA/CPA or related degree
  • At least seven to 10 years of overall professional experience; ideally six-plus years of broad financial and operations management experience
  • Exceptional and demonstrated analytical and organizational skills.
  • Capacity for managing and leading people; ability to connect to staff both individually and in large groups

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