Receptionist

1 week ago

Mississauga, Ontario, Canada De Havilland Full time
De Havilland Aircraft of Canada Ltd. ('DHC') is a proudly Canadian aerospace company currently transitioning its corporate headquarters to Calgary, AB.

DHC is undertaking a consolidation of its underlying subsidiary companies under a single brand currently offering engineering, aftermarket, new aircraft manufacturing, modifications, parts manufacturing, and flight training.

DHC currently has approximately 1,200 employees based in BC, AB and ON as well as in markets and distribution hubs world-wide.

Our strong entrepreneurial spirit, together with a culture of empowerment, quality and innovation create opportunities to grow and succeed in an organization with a proud heritage and bright future.

Profile

The primary purpose of the Receptionist/Office Assistant is to be the first point of contact for visitors to our Mississauga office, while also providing administrative support to the Office Manager and Engineering Project Management Team at De Havilland Aircraft of Canada.

We are looking for a customer focused, high-energy individual with excellent personal presentation and interpersonal skills, strong communication ability (both verbal and written) and a willingness to be adaptable to a changing environment.

You have good initiative and are able to use appropriate judgement in your work, understanding how to prioritize work and adapt when requirements change, or deadlines move.

You are a team player wanting to join a group of passionate aviation enthusiasts.

Our organization produces and supports a fleet of aircraft with purpose in the world and we look for employees who want to join this effort.

You are someone who is willing to be flexible when the work requires you to support the team and in return, we commit to ensuring you learn about the business and have opportunities to develop your skills.

Duties & Responsibilities

  • Reception duties include greeting visitors/customers, maintaining security by following procedures and controlling access, (monitor guestbook, issue visitor badges), routing all incoming calls to appropriate individuals and manage incoming/outgoing couriers & mail.
  • Maintaining reception area including boardrooms to ensure they are organized, supplied and presentable.
  • Guest Services including meeting facilitation, set up and catering, as required.
  • Work in collaboration with the Office Manager on projects and initiatives, supporting projects and other initiatives.
  • Assist the Office Manager with office supplies inventory management.
  • Assist in the organization and planning corporate events including but not limited to ordering refreshments for onsite meetings, conferences events if required.
  • Support the Office Manager and the Engineering Project Management Teamwith Purchase Requisition (PR) creation, PR checklists, approvals, vendor set up, Purchase Order Communication with supplier, invoicing activities in the company ERP system (IFS).
  • Perform other administrative or office duties, or projects as required or as assigned.
Education

  • Diploma in Business Administration, Communications, or another related field is preferred.
Professional Qualifications

  • 3+ years or equivalent experience in a reception/office assistant role.
  • Experience with Purchase Orders and invoicing
  • Experience in preparing documents, reports and spreadsheets.

Skills:

  • Advanced working knowledge with Microsoft Office (Word, Excel, and PowerPoint).
  • Excellent organizational, written, and verbal communication skills with a strong attention to detail.
  • Proven customer service experience.
  • Proven track record in managing multiple priorities, multitasking, and meeting deadlines in a busy environment where priorities may change quickly.
  • Strong ethics and the ability to provide a high degree of confidentiality.
  • Able to work with mínimal supervision/independently and collaboratively.
  • Problem solver.
  • Experience with IFS or a similar ERP system is an asset.


At De Havilland Aircraft of Canada (DHC), we are committed to protecting our people, customers, shareholders and the public through Health & Safety Excellence.


As such, it is an expectation that all employees maintain strict adherence to Health & Safety Policies and to perform key physical tasks of the position described in the job description and interview process.

This may include but is not limited to the ability to work in a variety of environmental conditions including temperature extremes, confined spaces, working at heights and with or around chemicals.


Employees are expected to adhere to the use of personal protective equipment (PPE) when at work which must include but is not limited to the ability to maintain a positive fit test when mask use is required.

At De Havilland Canada, we aim to be inclusive and diverse and provide equal opportunity for employment. All qualified applicants, regardless of gender, age, race, religion, sexual orientation, and disability, are encouraged to apply. De Havilland will accommodate the need

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