Legal Assistant

1 week ago

Surrey, British Columbia, Canada SettleCanada Visa & Immigration & services inc Full time

Work Term:
Permanent

  • Work Language: English
  • Hours: 30 to 35 hours per week
  • Education: Bachelor's degree
  • Experience: 2 years to less than 3 years
- or equivalent experience

Tasks:

  • Coordinate the flow of information
  • Open and distribute regular and electronic incoming mail and other material
  • Schedule and confirm appointments
  • Supervise staff
  • Train staff
  • Maintain filing system
  • Record and prepare minutes of court sessions, meetings or conferences
  • Determine and establish office procedures and routines
  • Prepare financial statements and reports
  • Prepare and key in correspondence and legal documents
  • Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
  • Perform basic bookkeeping tasks
  • Type and proofread correspondence, forms and other documents
  • Send and receive messages
  • Provide general information to clients and the public
  • Organize and schedule office work
  • Work with mínimal supervision
  • Compile data, statistics and other information
  • Work on reports from manual or electronic files, inventories and databases
  • Prepare invoices and bank deposits
  • Photocopy and collate documents for distribution, mailing and filing
  • Provide customer service

Computer and technology knowledge:

  • MS Word
  • MS Office
  • Quick Books
  • Electronic mail
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • Adobe Acrobat Reader

Equipment and machinery experience:

  • Scanner

Area of work experience:

  • Contracts
  • Correspondence
  • Invoices
  • Reports and records

Area of specialization:

  • Forms and records

Security and safety:

  • Criminal record check
  • Driver's validity licence check
  • Reference required

Transportation/travel information:

  • Valid driver's licence
  • Own vehicle

Work conditions and physical capabilities:

  • Fastpaced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
  • Combination of sitting, standing, walking

Personal suitability:

  • Accurate
  • Client focus
  • Dependability
  • Efficient interpersonal skills
  • Excellent oral communication
  • Excellent written communication
  • Organized
  • Reliability
  • Ability to multitask
  • Punctuality
  • Adaptability
  • Efficiency
  • Energetic
  • Goaloriented
  • Hardworking
  • Integrity
  • Positive attitude
  • Proactive
  • Quick learner
  • Time management

Screening questions:

  • Are you available for the advertised start date?
  • Are you currently a student?
  • Are you currently legally able to work in Canada?
  • Do you have previous experience in this field of employment?
  • Do you have the aboveindicated required certifications?
  • What is the highest level of study you have completed?
  • What is your current level of study?

Other benefits:

  • Free parking available

Support for newcomers and refugees:

  • Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
  • Supports newcomers and/or refugees with foreign credential recognition

Support for Indigenous people:

  • Develops and maintains relationships with indigenous communities, indigenousowned businesses and organizations

Supports for visible minorities:

  • Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)

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