Administrative Secretary

2 weeks ago

Aurora, Ontario, Canada OM Contracting Full time

Work Term:
Permanent

  • Work Language: English
  • Hours: 30 hours per week
  • Education: Secondary (high) school graduation certificate
  • Experience: 2 years to less than 3 years

Asset languages:

  • Arabic
  • Hebrew

Tasks:

  • Train other workers
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Train workers in duties and policies
  • Resolve work related problems
  • Respond to employee questions and complaints
  • Requisition or order materials, equipment and supplies
  • Prepare and submit reports
  • Plan, develop and implement recruitment strategies
  • Plan and control budget and expenditures
  • Oversee the preparation of reports
  • Oversee development of communication strategies
  • Oversee the classification and rating of occupations
  • Negotiate collective agreements on behalf of employers or workers
  • Manage contracts
  • Establish work schedules and procedures
  • Establish and implement policies and procedures
  • Ensure smooth operation of equipment
  • Coordinate activities with other work units or departments
  • Assign, coordinate and review projects and programs
  • Arrange for maintenance and repair work
  • Organize and administer staff consultation and grievance procedures
  • Coordinate, assign and review work
  • Liaise with management, union officials and HR consultants
  • Plan, organize, direct, control and evaluate daily operations

Supervision:

  • 1 to 2 people

Computer and technology knowledge:

  • Google Docs
  • Microsoft Visio
  • Database software
  • MS Access
  • MS Excel
  • MS Office
  • MS PowerPoint
  • MS Word
  • Quick Books
  • MS Windows
  • MS Outlook

Technical terminology:

  • Business

Area of specialization:

  • Correspondence
  • Reports and records
  • Contracts
  • Statistics
  • Financial statements
  • Invoices

Transportation/travel information:

  • Willing to travel
  • Travel expenses not paid by employer

Work conditions and physical capabilities:

  • Fastpaced environment
  • Work under pressure
  • Tight deadlines
  • Repetitive tasks
  • Attention to detail
  • Large caseload
  • Large workload

Personal suitability:

  • Ability to multitask
  • Accurate
  • Client focus
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Reliability
  • Team player
  • Initiative
  • Efficient interpersonal skills
  • Judgement

  • Equity Compensation Administrator

    2 weeks ago

    Aurora, Ontario, Canada Magna International Inc. Full time

    Press Tab to Move to Skip to Content Link Select how often (in days) to receive an alert: Equity Compensation Administrator Job Number: 66732 Group: Magna Corporate Division: Magna International Corporate Office Job Type: Permanent/Regular Location: Aurora, ONTARIO, CA, L4G 0G9 Work Style: Hybrid About usWe see a future where everyone can live and...

  • Equity Compensation Administrator

    1 week ago

    Aurora, Ontario, Canada Magna International Inc. Full time

    About usWe see a future where everyone can live and move without limitations. That's why we are developing technologies, systems and concepts that make vehicles safer and cleaner, while serving our communities, the planet and, above all, people. Forward. For all. Group SummaryMagna is more than one of the world's largest suppliers in the automotive space. We...

  • Equity Compensation Administrator

    2 weeks ago

    Aurora, Ontario, Canada Magna Full time

    #jobreq_print_container div {line-height: 14px;}#jobreq_print_container div span {font-size: 12px; } About us We see a future where everyone can live and move without limitations. That's why we are developing technologies, systems and concepts that make vehicles safer and cleaner, while serving our communities, the planet and, above all, people. Forward. For...

  • Senior Law Clerk, Securities

    2 weeks ago

    Aurora, Ontario, Canada Magna International Inc. Full time

    Job Number: 65692 Group: Magna Corporate Division: Magna International Corporate Office Job Type: Permanent/Regular Location: AURORA Work Style: Hybrid About usWe see a future where everyone can live and move without limitations. That's why we are developing technologies, systems and concepts that make vehicles safer and cleaner, while serving our...

  • Executive Assistant

    2 weeks ago

    Aurora, Ontario, Canada Bulk Barn Full time

    About UsEstablished in 1982, Bulk Barn is Canada's largest bulk food retailer with close to 300 stores and growing The key to our success is progressive thinking, detailed/ methodical planning and flawless execution by passionate people across our organization. We strive to foster a balanced and flexible culture that benefits both our customers and...

  • Executive Assistant

    2 weeks ago

    Aurora, Ontario, Canada Bulk Barn Full time

    Executive Assistant- ABOUT US_Established in 1982, Bulk Barn is Canada's largest bulk food retailer with close to 300 stores and growing The key to our success is progressive thinking, detailed/ methodical planning and flawless execution by passionate people across our organization. We strive to foster a balanced and flexible culture that benefits both our...

  • Executive Assistant to The President

    2 weeks ago

    Aurora, Ontario, Canada Bulk Barn Full time

    About UsEstablished in 1982, Bulk Barn is Canada's largest bulk food retailer with close to 300 stores and growing The key to our success is progressive thinking, detailed/ methodical planning and flawless execution by passionate people across our organization. We strive to foster a balanced and flexible culture that benefits both our customers and...

  • Customer Service Representative

    2 weeks ago

    Aurora, Ontario, Canada Hollister Incorporated Full time

    We Make Life More Rewarding and DignifiedLocation: OntarioDepartment:Secure StartSummaryThe customer service representative processes sales orders, credits, and returns to customers who directly order product from Hollister, including business-to- business (B2B), direct to consumer (DTC), hospitals, Veteran Affairs. Assist in the support of sales initiatives...

  • Secretary, Psychological Services

    3 weeks ago

    Aurora, Canada York Catholic District School Board Full time

    YORK CATHOLIC DISTRICT SCHOOL BOARD Secretary, Psychological Services Exempt Level 2B (Salary $55,558 - 58,554 per annum) **Position Summary**: Under the direction of the Lead & Manager of Psychological Services, Mental Health Lead, Supervisor of BRS & ABA, the Secretary, Psychological Services performs various clerical duties to assist and support the...

  • Equity Compensation Administrator

    2 weeks ago

    Aurora, Canada Magna International Inc. Full time

    **About us**: We see a future where everyone can live and move without limitations. That’s why we are developing technologies, systems and concepts that make vehicles safer and cleaner, while serving our communities, the planet and, above all, people. Forward. For all. **Group Summary**: Magna is more than one of the world’s largest suppliers in the...

  • Ecommerce Operation Administrator

    3 weeks ago

    Aurora, Canada Zinus Canada Inc. Full time

    **About Zinus** Zinus is a highly successful, publicly listed Global eCommerce mattress and furniture company that values and empowers an entrepreneurial spirit in all employees. We’ve been in the mattress and furniture business for over 18 years. From our beginnings in USA, we’ve expanded into 22 countries across the globe and plan to bring our...

  • Administrative Secretary

    2 months ago

    Aurora, Canada power and control consult inc Full time

    Work Term: Permanent - Work Language: English - Hours: 30 hours per week - Education: No degree, certificate or diploma - Experience: 2 years to less than 3 years **Asset languages**: - Arabic - Hebrew **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Record and prepare minutes of meetings, seminars and conferences - Determine and...

  • Administrative Secretary

    4 weeks ago

    Aurora, Canada OM Contracting Full time

    Work Term: Permanent - Work Language: English - Hours: 30 hours per week - Education: Secondary (high) school graduation certificate - Experience: 2 years to less than 3 years **Asset languages**: - Arabic - Hebrew **Tasks**: - Train other workers - Determine and establish office procedures and routines - Schedule and confirm appointments - Answer...

  • Administrative Secretary

    2 days ago

    Aurora, Canada power and control consult inc Full time

    Work Term: Permanent - Work Language: English - Hours: 30 hours per week - Education: No degree, certificate or diploma - Experience: 2 years to less than 3 years **Asset languages**: - Arabic - Hebrew **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Record and prepare minutes of meetings, seminars and conferences - Determine and...

  • Administrator, Equity Compensation Plan

    3 weeks ago

    Aurora, Canada Magna International Inc. Full time

    **About us**: We see a future where everyone can live and move without limitations. That’s why we are developing technologies, systems and concepts that make vehicles safer and cleaner, while serving our communities, the planet and, above all, people. Forward. For all. **Group Summary**: Magna is more than one of the world’s largest suppliers in the...

  • Equity Compensation Administrator

    4 weeks ago

    Aurora, Canada Magna Full time

    #jobreq_print_container div { line-height: 14px; } #jobreq_print_container div span { font-size: 12px; } About us We see a future where everyone can live and move without limitations. That's why we are developing technologies, systems and concepts that make vehicles safer and cleaner, while serving our communities, the planet and, above all, people. ...

  • Equity Compensation Administrator

    1 month ago

    Aurora, Canada Magna International Inc. Full time

    #jobreq_print_container div { line-height: 14px; } #jobreq_print_container div span { font-size: 12px; } About us We see a future where everyone can live and move without limitations. That’s why we are developing technologies, systems and concepts that make vehicles safer and cleaner, while serving our communities, the planet and, above all,...

  • Equity Compensation Administrator

    1 month ago

    Aurora, Canada Magna Full time

    #jobreq_print_container div { line-height: 14px; } #jobreq_print_container div span { font-size: 12px; } About us We see a future where everyone can live and move without limitations. That's why we are developing technologies, systems and concepts that make vehicles safer and cleaner, while serving our communities, the planet and, above all, people. ...

  • Equity Compensation Administrator

    7 days ago

    Aurora, Canada Magna International Full time

    About us We see a future where everyone can live and move without limitations. That’s why we are developing technologies, systems and concepts that make vehicles safer and cleaner, while serving our communities, the planet and, above all, people. Forward. For all. Group Summary Magna is more than one of the world’s largest suppliers in the automotive...

  • Equity Compensation Administrator

    1 week ago

    Aurora, Canada Magna International Full time

    About us We see a future where everyone can live and move without limitations. That’s why we are developing technologies, systems and concepts that make vehicles safer and cleaner, while serving our communities, the planet and, above all, people. Forward. For all. Group Summary Magna is more than one of the world’s largest suppliers in the automotive...

  • Equity Compensation Administrator

    4 weeks ago

    Aurora, Canada Magna International Inc. Full time

    #jobreq_print_container div { line-height: 14px; } #jobreq_print_container div span { font-size: 12px; } About us We see a future where everyone can live and move without limitations. That’s why we are developing technologies, systems and concepts that make vehicles safer and cleaner, while serving our communities, the planet and, above all,...

  • Equity Compensation Administrator

    1 month ago

    Aurora, Canada Magna Full time

    #jobreq_print_container div {line-height: 14px;}#jobreq_print_container div span {font-size: 12px; } About us We see a future where everyone can live and move without limitations. That’s why we are developing technologies, systems and concepts that make vehicles safer and cleaner, while serving our communities, the planet and, above all, people. Forward....

  • Equity Compensation Administrator

    4 weeks ago

    Aurora, Canada Magna Full time

    #jobreq_print_container div {line-height: 14px;}#jobreq_print_container div span {font-size: 12px; } About us We see a future where everyone can live and move without limitations. That’s why we are developing technologies, systems and concepts that make vehicles safer and cleaner, while serving our communities, the planet and, above all, people. Forward....

  • Executive Assistant

    3 weeks ago

    Aurora, Canada Bulk Barn Full time

    About Us Established in 1982, Bulk Barn is Canada's largest bulk food retailer with close to 300 stores and growing! The key to our success is progressive thinking, detailed/ methodical planning and flawless execution by passionate people across our organization. We strive to foster a balanced and flexible culture that benefits both our customers and...

  • Executive Assistant

    4 weeks ago

    Aurora, Canada Bulk Barn Full time

    **Executive Assistant** - **ABOUT US**_ Established in 1982, Bulk Barn is Canada’s largest bulk food retailer with close to 300 stores and growing! The key to our success is progressive thinking, detailed/ methodical planning and flawless execution by passionate people across our organization. We strive to foster a balanced and flexible culture that...

  • Executive Assistant to The President

    3 weeks ago

    Aurora, Canada Bulk Barn Full time

    About Us Established in 1982, Bulk Barn is Canada's largest bulk food retailer with close to 300 stores and growing! The key to our success is progressive thinking, detailed/ methodical planning and flawless execution by passionate people across our organization. We strive to foster a balanced and flexible culture that benefits both our customers and...

  • Executive Assistant to The President and CEO

    2 weeks ago

    Aurora, Canada Bulk Barn Full time

    **Executive Assistant to the President & CEO** - **ABOUT US**_ Established in 1982, Bulk Barn is Canada’s largest bulk food retailer with close to 300 stores and growing! The key to our success is progressive thinking, detailed/ methodical planning and flawless execution by passionate people across our organization. We strive to foster a balanced and...

  • Executive Assistant to The President

    3 weeks ago

    Aurora, Canada Bulk Barn Full time

    About Us Established in 1982, Bulk Barn is Canada's largest bulk food retailer with close to 300 stores and growing! The key to our success is progressive thinking, detailed/ methodical planning and flawless execution by passionate people across our organization. We strive to foster a balanced and flexible culture that benefits both our customers and...