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Sales Secretary

3 months ago

Scarborough Village, Ontario, Canada viva projects design & construction Full time

Work Term:
Permanent

  • Work Language: English
  • Hours: 32 hours per week
  • Education: Bachelor's degree
  • Experience: 1 year to less than 2 years

Work setting:

  • Construction
  • Willing to relocate
  • Sales

Tasks:

  • Arrange and coordinate seminars, conferences, etc.
  • Plan and control budget and expenditures
  • Supervise other workers
  • Establish and implement policies and procedures
  • Train other workers
  • Train, direct and motivate staff
  • Assign, coordinate and review projects and programs
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Oversee the classification and rating of occupations
  • Plan, develop and implement recruitment strategies
  • Schedule and confirm appointments
  • Manage contracts
  • Manage training and development strategies
  • Answer telephone and relay telephone calls and messages
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries
  • Oversee development of communication strategies
  • Compile data, statistics and other information
  • Oversee the preparation of reports
  • Advise senior management
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Liaise with management, union officials and HR consultants
  • Negotiate collective agreements on behalf of employers or workers
  • Organize and administer staff consultation and grievance procedures
  • Oversee payroll administration
  • Plan, organize, direct, control and evaluate daily operations
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Conduct research
  • Perform data entry
  • Provide customer service
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Recruit and hire workers and carry out related staffing actions
  • Maintain and manage digital database
  • Perform basic bookkeeping tasks
  • Consult with clients after sale to provide ongoing support
  • Conduct performance reviews
  • Occupational health and safety
  • Supervise office and volunteer staff

Computer and technology knowledge:

  • Google Docs
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • Social Media
  • MS Office
  • Software development

Technical terminology:

  • Business

Area of specialization:

  • Correspondence
  • Reports and records
  • Contracts
  • Financial statements
  • Invoices

Security and safety:

  • Confidential security clearance
  • Secret clearance
  • Criminal record check
  • Credit check

Transportation/travel information:

  • Own transportation
  • Own vehicle
  • Willing to travel
  • Valid driver's licence

Work conditions and physical capabilities:

  • Fastpaced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
  • Large caseload
  • Large workload
  • Work with mínimal supervision

Personal suitability:

  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Judgement
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Adaptability
  • Quick learner

Screening questions:

  • Are you available for shift or oncall work?
  • Are you available for the advertised start date?
  • Are you currently legally able to work in Canada?
  • Are you willing to relocate for this position?
  • Do you currently reside in proximity to the advertised location?
  • Do you have the aboveindicated required certifications?
  • Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?
  • What is the highest level of study you have completed?
  • What is your current field of study?
  • What is your current level of study?

Workplace information:

  • Remote work available

Other benefits:

  • Parking available