Office Administrator

1 week ago

Mount Pearl, Newfoundland and Labrador, Canada Solace Power Inc. Full time
Solace Power Inc. is seeking to hire an Office Administrator.

Application Deadline:
March 1st, 2024
Developing wireless power technology isn't your everyday office job

As a close team of almost 50 people, everyone at Solace Power Inc. contributes to pushing the limits and

redefining the way we think about wireless power. We are currently looking for a new team member who can

help us bring to market a new class of technology that truly doesn't exist anywhere else

Working at Solace is not your average job. From transferring power through windows and walls, to delivering on
the complex wireless power requirements in a variety of industries - whether you work in finance, engineering, or
sales - no two days are ever the same

Reporting to the COO, the Office Administrator oversees administrative functions such as facilities management and
corporate event planning; and ensures the smooth running of daily administrative tasks in a bustling tech environment.

Additionally, they coordinate meetings and travel, manage schedules, and facilitate communication between
departments. Their role is pivotal in maintaining efficiency and cohesion within the organization.

The Office Administrator's Typical Day at Solace Power:

  • Be the central point of contact for all administrative activities.
  • Manage the office calendar and support scheduling of meetings, appointments, and conference rooms.
  • Assist with organizing company events, such as team building activities or celebrations.
  • Assist the HR Manager with onboarding new employees, including preparing paperwork and setting up
workstations.

  • Work with the finance team on customer invoicing, ordering, and other finance activities.
  • Coordinate travel arrangements for employees, including helping to book flights, hotels, and transportation.
  • Coordinate with external vendors for services like cleaning, maintenance, or catering.
  • Handle incoming and outgoing mail and packages.
  • Assist with adhoc projects and tasks as assigned by management.
  • Ensure the office environment is organized and conducive to productivity.
  • Support other departments with administrative tasks as needed.

Must-Have Requirements (like coffee in the morning):

  • Proven experience as an office administrator, office assistant, or relevant administrative role.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Excellent organizational and multitasking abilities.
  • Strong attention to detail and accuracy in work.
  • Strong problemsolving skills and the ability to adapt to changing priorities quickly.
  • Effective communication skills, both written and verbal.
  • Ability to prioritize tasks and manage time efficiently.
  • Experience with scheduling and calendar management.
  • Knowledge of basic office procedures and equipment.
  • Familiarity with travel booking and coordination.

Solace Power Inc.
1118 Topsail Road, Suite 201
Mount Pearl, NL Canada A1N 5E7

T

  • Ability to work independently and as part of a team.
  • Adaptability to a fastpaced and dynamic work environment.
  • Positive attitude and willingness to take on new challenges.
  • Availability to work regular office hours, with occasional flexibility for events or projects.

Nice to have this too(like dessert with every meal):

  • Certification in Office Management or similar field.
  • Familiarity with tech industry terminology and culture.
  • Experience with event planning or coordination, including teambuilding activities or offsite meetings.
  • Familiarity with document management systems, such as SharePoint or Dropbox.
  • Experience with procurement and inventory.

Benefits
Solace Power Inc. offers employees a comprehensive benefits package, including participation in an employee

stock option plan.

How to apply

Solace Power Inc.
1118 Topsail Road, Suite 201
Mount Pearl, NL Canada A1N 5E7

T

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