Administrative Team Assistant, Forensic Psychiatry

1 week ago

St Thomas, Ontario, Canada St. Joseph's Health Care London Full time

The Administrative Team Assistant provides confidential functional administrative support to the Clinical Coordinators of the Southwest Centre for Forensic Mental Health Care.

Support includes, but is not limited to, the collation and preparation of various program metrics, initiative tracking and reporting, and organizing onboarding/orientation activities of new employees.

In addition, the Administrative Team Assistant will support project work and also coordinate procurement and ordering of supplies and equipment.

Integral to this role is the ability and willingness to adapt to changing needs in a healthcare environment.

Essential Qualifications

  • Ontario Secondary School Diploma or recognized equivalent by the Province of Ontario
  • Two year Post Secondary Diploma in office administration
  • Demonstrated intermediate level proficiency in Excel, Word,Outlook, Microsoft Teams,Powerpoint, and Sharepoint
  • Two years' experience working in an administrative support role
  • Previous work experience in a health care setting
  • Experience working with data, spreadsheets and reports
  • Carries out duties with professionalism, using discretion, and maintaining confidentiality at all times
  • Proven time management skills with the ability to multitask, problem solve, meet multiple competing deadlines and changing priorities, and work under pressure
  • Detailoriented and maintains a high level of accuracy
  • Uses diplomacy, tact and good judgment in decision making
  • Maintains a proactive, positive and professional attitude at all times
  • Highly motivated, creative thinker with good problemsolving skills
  • Effective interpersonal communication, collaboration, customer service, and organizational skills
  • Ability to work effectively in a team environment with frequent interruptions
  • Ability to communicate and manage leader expectations based on triaging of competing priorities
  • Knowledge of a Safety Culture in a Health Care Setting in compliance with the OHSA

Preferred Qualifications

  • Proficiency in French would be an asset

Teaching and Research

  • St. Joseph's Health Care London through its affiliation with Western University and Fanshawe College is a leading research and teaching hospital. As an employee of St. Joseph's, you will be expected to engage in role related teaching and research activities in addition to any of your clinical duties

Immunization Requirements

  • Provide documentation you have received two doses of the Covid19 vaccine and a written commitment to follow any future Public Health recommendations and St. Joseph's Health Care London policies and processes related to Covid management in the workplace.
  • Provide vaccination records or proof of immunity against measles, mumps, rubella and varicella (chicken pox)
  • Provide documentation of the Tuberculosis skin testing

Posting date:
February 13, 2023

Submission deadline:
February 19, 2023

Christine Davison, Human Resources

  • Your interest in this opportunity is appreciated. _
  • Only those under consideration will be contacted._

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