Finance Administrator

Location: GTA

You might not know our name, but you know where we are. That's because Compass Group Canada is part of a global foodservice and support services company that's the 6th largest employer in the world, with 625,000 employees.

You'll find us in schools, colleges, hospitals, office buildings, senior living communities, tourist attractions, sports venues, remote camps and military installations and more. We're in all major cities, at remote work sites and everywhere in between – doing business in Canada and 50+ other countries where you can learn and grow. Join us now and point your career forward

Imagine a place where people work as one to create an experience that inspires many. Join us and know that you make it possible for friends, families, and co-workers to come together. No matter why they gather, we're here to serve. Because of what we do, people share so much more than a meal. And that's why this is so much more than a job.

Why work with Eurest Dining? We are a member of Compass Group Canada, the leading food and support Services Company. We provide diverse, innovative dining services to corporate headquarter locations, law firms, manufacturing facilities, distribution centres and call centres. Join our commitment to providing exceptional food service to the best of business and industry.

This position is responsible for the administrative reporting and financial operations of the food & beverage department, and may occasionally require the management of hourly F&B associates.

SUMMARY

• The Finance Administrator is responsible for overseeing the day-to-day financial administrative functions of the food and beverage department, including but not limited to: accounts payable, accounts receivable, financial reporting, invoice management and payment, payroll, and clerical services.
• The Finance Administrator is responsible for ensuring accuracy in all aspects of financial reporting, and must be proficient in the use of computer systems including Microsoft Office, ORBIT, CIMS, ePay and Concur to ensure accuracy.
• The Finance Administrator must demonstrate the ability to apply common sense and understanding to a variety of situations. Must demonstrate a willingness and capacity to follow safe and healthful work practices. Observes safety and security procedures; reports all potentially unsafe conditions.
• We encourage all associates to accept leadership responsibilities at all times. You have the power to make a difference to all guests. Our primary objective is to make sure our guests have a great experience with us at Compass Group Canada by providing exceptional service and quality. Please follow all of the 7 Essentials of Customer Service Excellence as directed by CGC and your Management team in addition to bringing the required skills of the position.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

Please note: other duties may be assigned as required.

• Engages with clients and vendors- both internal and external- to always ensure a positive customer service experience.
• Communicates effectively and efficiently in all written and verbal communication with clients, managers and associates.
• Completes and records all required invoice and inventory management processes, including but not limited to: processing invoices in CIMS, verifying corporate card reports, entering invoices and sales in Orbit.
• Audits accounts payable account statements and checks for missed invoices or overpayments, ensuring invoices are correct at all times.
• Processes invoice adjustments and applies them correctly, as per required processes.
• Allocates all expenses to the correct GL account within each unit number, and ensures that all expenses are allocated correctly prior to client invoicing.
• Completes investigation process for missing or lost invoices, including acquisition of the received invoice and verification with receiving manager or party that all items were received as present, within 30 days of initial invoice receipt.
• Coordinates and completes purchase and sales summaries within strict designated weekly and monthly deadlines, by working effectively with multiple individuals in a highly tactful yet professional way.
• Ensures efficiency and timeliness is achieved through ensuring daily standards are in place at all times.
• Uses the ability to exercise judgement and reason in evaluating the completeness and accuracy of invoices submitted for payment, including but not limited to: discrepancy identification, determination and implementation of corrective actions and error resolution.
• Implements Key Performance Indicators to ensure client expectations are continuously being met.
• Uses provided systems (CIMS, Orbit, WORrior, ePay etc.) and all Microsoft Office programs with a high degree of efficiency; strong technological literacy and able to troubleshoot a wide range of technological issues.
• Demonstrates the ability to accurately and quickly input data while detecting and correcting errors at the time of data entry; uses critical thinking to analyze data as it is entered and questions discrepancies immediately.
• Understands and applies basic accounting principals and mathematic equations relating to accounts payable, including account reconciliation, account code structure, internal control measures and purchase orders.
• Accurately applies mathematical principles to calculate appropriate taxes, prepare monthly reports, and reconcile monthly account statements with invoices received.
• Maintains a neat and organized work station, including the management of office supplies and required products at all times.
• Organizes and prioritizes tasks based on client need to ensure timely completion of all required reports.
• Accurately files and maintains records after processing
• Execute and maintain a premium level of service standards as outlined by the GM, RDO and client expectations
• Ensures that the all client & company policies are followed at all times.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to talk or hear. The employee must be able to frequently lift and/or move up to 10 pounds, and occasionally up to 25 pounds.

CORE COMPETENCIES
The Finance Administrator should demonstrate the following core competencies at all times:
Attention to Detail and Organizational Skills while working effectively at a fast pace
Comprehensive understanding of invoicing and all invoicing systems used by Compass Group Canada
Able to work both independently and as a team member to accomplish tasks by the required deadlines; follows directions from management to ensure team success
Maintains a professional appearance and demeanor at all times through both written and verbal communication; displays professional body language
Displays critical thinking and problem solving skills, with the ability to analyze data points and verify accuracy promptly
Ability to remain calm under pressure and deal with unexpected situations.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

LANGUAGE SKILLS
Ability to communicate effectively in the English language, including written and spoken language is mandatory.
Ability to speak French and/or second language considered an asset.

OTHER QUALIFICATIONS

EDUCATION and/or EXPERIENCE
Secondary School Diploma and minimum 3 years' experience in a relevant environment.

CERTIFICATES, LICENSES, REGISTRATIONS
HACCP, WHMIS
Criminal Record Check

Compass Group Canada is committed to nurturing a diverse workforce representative of the communities within which we operate. We encourage and are pleased to consider all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, aboriginal status, age, disability or persons who may require an accommodation, to apply.

For accommodation requests during the hiring process, please contact - for further information.