Receptionist

2 weeks ago

StrathroyCaradoc, Canada Meridian Lightweight Technologies Full time

Location:
Strathroy, ON.


Meridian is an automotive company and the world leader in the design, engineering and manufacturing of high-quality magnesium and aluminum die cast components.

We are driven to provide lightweight, innovative, and effective solutions for our distinguished automotive clients around the globe.

Skills/Experience/Requirements

  • Post-Secondary Education in Administration or Business.
  • A minimum of 2 years administration experience in fastpaced manufacturing office environment preferred.
  • Professional Receptionist Certification would be an asset.
  • Previous experience or qualification in accounting or finance.
  • Experience with an ERP.
  • Strong customer service skills.
  • Must have excellent computer, organization, time management, interpersonal, and communication skills.
  • Must be able to create graphs, tables, queries, reports and analysis
in Excel.

  • Proven track record of meeting deadlines.
  • Able to work independently and in a team atmosphere.
  • Knowledge of company policies & procedures.

Purpose


Reporting to the Director of Administration, the incumbent is responsible to assist the company in greeting people and directing them to the proper channels personally and through telecommunications.

To assist in the smooth operation of the plant through administrative, clerical and analytical support.

Responsibilities

  • Reception: Respond to incoming calls, sales representatives, customers, or the public. Receive, sort and distribute incoming mail, prepare outgoing mail. Ensure all visitors and contractors adhere to company safety policies by signing in and out and providing them with proper PPE if they are going on the production floor.
  • Reports: Maintain/provide operations data for production planning/tracking. Create and ensure reports and charts are up to date. Daily Production reporting. Check production data for accuracy.
  • Administration: Provide administrative support as required. Maintain office equipment and supplies, as required. Provide data for the weekly and monthly management reports in a timely manner. Compile monthly newsletter. Maintain electronic information boards. Backup for Executive Assistant for travel arranging. Assist in organization of events such as Employee Service Awards, Appreciation Lunches and Retirement Functions. Data input and extraction using Plex ERP system. Ordering meals and ensuring invoicing is completed properly with all authorizations received. Scheduling appointments and meetings in all boardrooms for Strathroy facilities. Maintain order in meeting rooms at all times, ready to receive visitors. Purchase and prepare coffee, tea, water, etc. as requested for meetings. Maintain contractor master list by requesting necessary documentation from suppliers/contractors.
  • Finance: Assist with accounts payable entries. Match receipts to invoices.
  • Other responsibilities as required, including special projects as they arise.
  • Solely responsible for maintaining the contractor files, ensuring all training, insurance, WSIB, etc. are current for each one, and following up regularly to ensure the files are current.
  • Solely prepares invoices within defined scope of responsibility and other documentation for approval and ensures accuracy for payment.
  • Can refuse any visitor entry if he/she does not comply with plant procedures and processes.


Meridian Lightweight Technologies is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act ('AODA').

Applicants are asked to make their needs/requirements, for the purpose of accommodation under AODA, known to Human Resources when they are contacted for an interview.

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