Work Integrated Learning Administrative Officer

1 week ago

Red Deer, Alberta, Canada Red Deer Polytechnic Full time

Please see Special Instructions for more details
:

  • The start date for this position can be negotiated and will be dependent upon operational needs.
  • This position is contingent on conditional funding and does not qualify for conversion under the Terms and Conditions of Employment.

Posting Details:

Position Information

Position Title

  • Work Integrated Learning Administrative Officer
    Position Summary
  • Are you looking for a position where you can make a difference for students? The team at Career Education and Experience Development welcomes you to join them in a term position until June 30, 2025. This is a great opportunity to be a part of a team that is working together to place students in work experience opportunities.
  • The Career Education and Experience Development (CEED) Administrative Officer plays a key role in the success of CEED and student Work-Integrated Learning (WIL) experiences. The Administrative Officer is a part of a collaborative team that secures Work Integrated opportunities for students. The incumbent ensures complete and timely nonacademic preparations, which includes (but is not limited to), the collection and/or audit of certifications, Police Information Checks, immunizations, consent forms. This position will monitor completion of additional training modules and requirements specific to the placement site and the administrative management of Student Placement Agreements. The Administrative Officer will provide administrative support to the office of Career Education and Experience Development.

This position is responsible for providing WIL support to Schools of Community Health and Wellness, Education and Trades, Arts and Culture, Donald School of Business Science & Technology as well as divisions as required within RDP's WIL Strategic Plan.

This position is complex due to the wide variety of programs, diversity of each program, program's governing disciplines, and program's partner agencies.

The incumbent requires knowledge and discernment of which practice applies to applicable program and fine attention to the detailed actions required to adequately prepare students for each of their placements.


Position Responsibilities

  • Responsibilities include, but not limited to:

  • Work Integrated Learning (

WIL

) Placement Experiences

  • Meet the objectives in administering work integrated learning experiences for assigned programs and courses
  • Determine the appropriate agency/site/unit/department initiate requests to sites, student eligibility, negotiate changes, monitor for declines/accepts, submit replacement requests for declines, followup on unanswered requests
  • Maintain knowledge of placement requirements of external organizations and systems
  • Gather, organize, and communicate relevant placement information to WIL Coordinator, faculty and/or course lead, as appropriate
  • Initiate, verify, and maintain contractual affiliation agreements between RDP and practicum agencies following RDP policy and procedures
  • Respond to placement questions or issues as appropriate, consulting with and informing WIL Coordinator as necessary

Placement Requirement Collection & Tracking

  • Maintain thorough understanding of nonacademic requirements by program
  • Ensure that students in WIL sites have met agency nonacademic practicum requirements prior to attendance at agency sites
  • Complete audits and followup with students regarding outstanding requirements and escalate issues according to appropriate parties in compliance with policy and processes
  • Collaborate with practicum agencies regarding compliance with practicum requirements

Agency Information Technology Access

  • Ensure that students and faculty have the required and secure technology access to external agencies, corporate, and health services IT systems in accordance with agency processes and requirements
  • Facilitate the process for required information for each student and instructor and provide information to placement agencies to initiate setup of IT access account
  • Collaborate and communicate with health services or other agencies to implement, maintain, and improve shared systems

Administration

  • Provides administrative support to the Career Education and Experience Development Centre when required including but not limited to reception, meeting logistics, mail distribution, room bookings, stationary/office supply ordering/inventory, updating key department documents
  • Maintains the general inbox to Career Education and Experience Development
  • Maintains and updates procedures manual for the tasks and duties of the position department
  • Provides coverage for other positions as necessary

Communication

  • Establish and maintain positive relationships with representatives from work integrated learning agency partners to collaborate regarding placement processes, to plan for upcoming WIL experiences, and to maintain communication with WIL established sites.
  • Participate in

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