Assistant Registrar, Academic Advising

6 days ago

Vancouver, British Columbia, Canada Langara College Full time
Job Description:The Assistant Registrar, Academic Advising is responsible for managing the day-to-day operations of the Academic Advising Service. The position is responsible for assessing and initiating change to existing services, and developing new processes that will deliver effective operations and services to the College community including students, staff, faculty, and instructors. The position manages human resources for designated functional unit, provides input in developing the departmental budget, and makes recommendations for policy changes in their area of responsibility. The incumbent uses professional judgement and exercises delegated authority to make discretionary decisions that are exceptions to established regulations. The incumbent is part of the management team of Student Services and, as such, works collaboratively with the AVPS, Registrar, Associate Registrars, other Assistant Registrars, Faculty chairs, Langara Global, Indigenous Education Services, Counselling Services, Continuing Studies, and other student services leaders to coordinate and deliver effective academic advising servicesQualifications Required:Education & Experience:
  • Bachelor's Degree in a relevant field.
  • Minimum of five (5) years of progressively senior level experience in a Registrar's Office, including several years of management or supervisory experience in a post-secondary institution.
  • Equivalent combination of education and experience may be considered.
  • Supervisory experience in a unionized environment.
  • Experience developing and implementing new strategies, policies, and procedures.
  • Knowledge of the BC post-secondary system including the rules, regulations, procedures, and policies related to student admissions, advising, registration, and student recruitment.
  • Proficient in the use of computer applications including experience working with student information systems (e.g. Ellucian Banner).
  • Experience in implementing new technology-based systems.
  • Knowledge and experience using MS Excel at an intermediate level.
  • Experience managing budgets and financial reporting.
  • Experience with project management.
  • Experience managing and organizing events.
Skills & Abilities:
  • Ability to communicate effectively, both verbally and in writing with students, staff, instructors, other post-secondary institutions, external agencies, and the general public.
  • Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community,
  • Ability to establish good working relationships with other administrative personnel, instructors, staff, students, and the public.
  • Excellent organizational, analytical, and problem-solving skills.
  • Well-developed administrative, leadership and management skills.
  • Ability to make sound decisions by exercising judgement, diplomacy, tact, and discretion in a high pressure, high volume environment with changing and conflicting priorities.
  • Ability to supervise and train staff, including organizing, prioritizing, and scheduling work assignments.
  • Ability to foster a co-operative work environment.
  • Ability to develop, interpret, and apply College, government, agency, and departmental policies, procedures, and guidelines.
Leadership Competencies:
  • Solution orientation – Makes timely decisions and advances solutions that are in the best interest of the College and our students.
  • Accountability – Fosters and demonstrates a culture of accountability and ownership.
  • Relationship intelligence – Demonstrates emotional maturity and operates respectfully in all situations and dynamics.
  • Conflict resolution – Acts with courage to take on the tough issues and conversations.
  • Mobilization of people – Empowers others to be engaged, motivated and resilient through change.
  • Vision and strategic thinking – Energizes people around the vision and supports team alignment with the strategic plan.
  • Continuous learning – Cultivates a growth mindset and provides opportunities for development.
  • Communication – Uses personal interaction, transparency, and language to effectively build trust and commitment.

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