Coordinator, Administration

7 days ago

Vaughan, Ontario, Canada Ontario Soccer Full time

Position Title:
Coordinator, Administration

Position Term:
Full Time

Location:
Vaughan, Ontario

Reports To:
Sr. Director, Administration

Background:

Founded in 1901, Ontario Soccer is currently comprised of more than 500 Clubs servicing over 24,000
teams with 380,000 registered players, 70,000 coaches and managers, and 6,000 match officials, as
well as countless volunteers, parents and supporters encompassing a direct, multi-cultural
community of over 1,000,000 Ontarians.

Ontario Soccer develops and delivers exceptional and sustainable programs and services throughout
Ontario with the mission of providing leadership and support for the advancement of soccer in
collaboration and cooperation with our member District Associations, partners and other
stakeholders. Ontario Soccer owns and operates the Zanchin Automotive Soccer Centre in Vaughan,
Ontario as well operating the Ontario Player Development League (OPDL); the province's premier
standards based youth development program, as well as "Team Ontario", Ontario Soccer's provincial
Xcel program. Ontario Soccer proudly supports Canada Soccer's National Teams, the Canadian
Premier League and Toronto FC.

The overall objective of Ontario Soccer as a hub for Coach, Match Official and Player Development is
to be innovators and leaders in sport and to assist with the equitable development of soccer as a
healthy lifestyle choice, provide a talented pathway for participants to excel and encourage inclusive

community involvement at all levels.

Position Summary:

The role of the Coordinator, Administration reports to the Sr. Director, Administration. This role
provides support in the area of Human Resources, which includes Ontario Soccer's Internship
Program, Talent recruitment, and stakeholder support through our Help Desk.

**Primary Duties and Responsibilities: First point of contact for Districts and Clubs general enquiries either -in person, by phone or

Administrative support for the set up and execution of regular meetings for staff and external
groups

Assess and distribute all incoming general enquiries for the "Ask Helpline" with oversight by
the Director, Administration

Assisting the Administration department with "Help Desk" inquiries.

Conduct basic searches in CTMS and SportsEngine for insurance injury claims as requested

Coordinate meeting room bookings and special requirements for meetings as required
Monitors, orders and maintains supplies/resource materials as required
Experience with layout and formatting procedures for text, tables, and spreadsheets and mail

merging
Responsible for assisting in the archiving of records in teams

Human Resources

Responsible for supporting Ontario Soccer's student intern program
Responsible for supporting the posting of internal and external positions for Ontario Soccer,

Responsible for organizing job files and keeping

Qualifications:

Experience:

Minimum three (3) years administration experience
Experience working with volunteers and multiple levels of organization i.e. board members,

staff and volunteers
Experience working in the Sport Industry is an asset

Experience in Human Resources administration support an asset.

**Skills and Competencies: Works well in a collaborative and diverse team environment.
Strong organizational skills, ability to support multiple priorities at one time while meeting

established guidelines with mínimal support.

Strong written and verbal communication skills.
Analytical skills with the ability to collect survey results and provide initial data in excel

format.

Confident, energetic and personable approach to all stakeholders.
Flexible, reliable and trustworthy.

Excellent interpersonal skills with the ability to communicate effectively, both orally and in
writing.

Ability to develop solid professional internal and external work relationships with various
levels of staff and Ontario Soccer Membership.

Ability to work in a high traffic area.

Ability to work flexible hours, including weekends if required.

Proven ability to handle confidential information and sensitive situations with discretion and
tact.

Exceptional Problem Solving and Troubleshooting skills.

**Education and Professional Designations: College Diploma or University degree in Sport Administration or related fields.

Note:
This job description indicates the general nature and level of work expected of the incumbent. It

is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities

required of the incumbent. The incumbent may be asked to perform other duties which may be assigned

from time to time.

Please submit your cover letter and resume
**Submission Deadline: May 3rd, 2024 at 5:00 pm
We thank all applicants for their interest. Only those selected for an interview will be contacted.

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