Receptionist

1 week ago

Edmonton, Alberta, Canada It's Your Time Business Services Inc Full time

It's Your Time, a rapidly growing Administrative Consulting business, is seeking a Receptionist to provide efficient day to day support to It's Your Time and provide stellar customer service and reception support to It's Your Time's clients.


If you are highly organized, passionate about helping business owners to succeed and love working with a creative entrepreneurial team this could be the job for you.


Responsibilities and Duties

Key Responsibilities:

  • Provides a professional, positive and energetic first point of contact for all current and potential clients
  • Provides professional, positive and energetic first point of contact representing It's Your Time's clients
  • Supports the Team lead in maintaining regular contact and positive relationships with current, past and prospective clients
  • Takes leadership in evolving the reception systems to enhance efficiency, service and sales

Primary Duties:

-
In-Direct Client Support(15% - percentage of employee's time devoted to this duty)

  • Provide client administrative support services based at It's Your Time's offices as well as client's place of business if required.
  • Uses software and programs designated by the client and their systems.
  • Consults appropriately with It's Your Time's Office Manager on client issues and challenges.
-
General Administration(15% - percentage of employee's time devoted to this duty)

  • Maintain and upgrade all reception systems as required
  • Use word processing, spreadsheet, and database software
  • Sort incoming mail, faxes, and deliveries for distribution
  • Prepare and send outgoing faxes, mail, and packages
  • Data entry and upkeep of Insightly ensuring a high level of accuracy
  • Confirm schedule and appointments for Owner and Consultants
  • Provide general administrative support to Office Manager & Consultants as required
  • Send out birthday, anniversary and thank you cards
  • Purchase and arrange for delivery of client gifts
-
Reception(70% - percentage of employee's time devoted to this duty)

  • Answer general phone inquiries and greet walkin customers in a professional, courteous and cheerful manner
  • Direct phone inquiries to the appropriate Team Member
  • Reply to general information requests with the accurate information
  • Ensure Team Members receive accurate messages that include name and phone number in a timely manner.
  • Answer phones on behalf of It's Your Time's clients in a friendly cheerful manner adhering to the guidelines laid out by individual clients.

Authority and Reporting:

The Receptionist reports to Administrative team lead.

He/she will also be providing reception support to clients and will need to manage time appropriately to meet It's Your Time's internal needs and those of clients efficiently.


Qualifications and Skills

  • Excellent written and verbal communication skills. (Fluency in English is required.)
  • Intermediate ability in Microsoft Office Suite (Word, Excel, Office, PowerPoint) as well as Outlook
  • High comfort level / aptitude for learning new technology
  • Proficient in database management software
  • Proficient in using DropBox (and similar programs), Google Calendar, CRMS, Microsoft Suite and other tools to facilitate working with a virtual/mobile team and client base
  • Basic to intermediate website and social media administration ability (experience in using Facebook, Twitter, LinkedIn, blogging, updating websites etc.)
  • Proficient in use of all office equipment Technology and systems savvy. Able to teach/coach clients to use technology and systems to help them work more effectively.
  • Embraces learning new systems and technology.

Personal Qualifications:

  • Highly organized with the ability to get and keep others organized.
  • Excellent time management skills; attention to detail; the capacity to prioritize by assessing situations to determine urgency; ability to develop a work schedule, set goals, create / implement actions plans and monitor progress towards goals; and ability to make clear, timely decisions.
  • A love of people and a passion for great customer service (both to IYT Team and clients).
  • Able to anticipate, understand, and respond to the needs of Owner and clients to meet or exceed expectations.
  • Selfmotivated with a knack for fostering a team mentality in others. Able to work well on their own while also adapting to the changing needs and demands of the team.
  • Works cooperatively with the team to set goals, resolve problems, and enhance organizational effectiveness and results.
  • Able to adapt quickly to changing demands.

Working Conditions:

The Receptionist will work from our new office soon to be determined in Edmonton.

The core work week is Monday to Friday 830am - 430 pm.

Occasional overtime may be required but will be compensated as outlined in employment contract.

Salary:
From $43,000.00 per year

Benefits:

  • Dental care
  • Extended health care
  • Paid time off
  • Vision care

  • Receptionist

    1 week ago

    Edmonton, Alberta, Canada West End Nissan Full time

    West End Nissan has an amazing opportunity for a Full-Time Receptionist to join our growing dealership in west Edmonton. We are looking for an experienced receptionist that is willing to go the extra mile, someone that isn't afraid of a challenge, and looking to find their forever homeAs our Dealership Administrator/Receptionist, you are the person...

  • Receptionist

    2 weeks ago

    Edmonton, Alberta, Canada Alberta Boilers Safety Association Full time

    ABSA, the pressure equipment safety authority, is looking for an individual to become a Receptionist at our main office in Edmonton. ABSA is responsible for administration of pressure equipment safety services to the province of Alberta. This position plays a key role in providing for front-line customer service, communication, and customer payment...

  • Receptionist

    1 week ago

    Edmonton, Alberta, Canada WCB Alberta Full time

    Careers - WCB AlbertaJob Title:ReceptionistJob Type:Temporary Long Term (Fixed Term) / Full timeJob Location:Edmonton, AlbertaReceptionistMillard Health - Edmonton, ABTemporary, Full-Time PositionMillard Health is a customer-focused organization geared towards excellence in disability management and rehabilitation services. We currently have an opening for...

  • Receptionist

    2 weeks ago

    Edmonton, Alberta, Canada River Stone Wellness Centre Full time

    Receptionist Job descriptionAbout Us: River Stone Wellness Centre - Wellnessdone well**Visit Us: River Stone Wellness Centre: South Edmonton Massage, Acupuncture & Chiropractic ClinicWe are a well-established clinic with an active base of over 25,000 clients, and a top-notch team of employees - from our receptionists to our practitioners. We offer a...

  • Receptionist

    2 weeks ago

    Edmonton, Alberta, Canada Lloyd Sadd Full time

    The Receptionist role is responsible to manage the reception desk and complete a variety of administrative tasks as required for the Client Support Services team. We are looking for a special, passionate administrative professional who can effectively manage their workflow around competing prioritie

  • Dental Receptionist

    2 weeks ago

    Edmonton, Alberta, Canada Aurora Dental Full time

    Come join our team at Aurora Dental. We are looking for a dental office receptionist for an established office in South East Edmonton. Excellent interpersonal, communication, and organizational skills required. We are looking to fill this position immediately for 4 days per week at 8 hrs per day. We are a busy office at a prime location and great group of...

  • Receptionist

    1 week ago

    Edmonton, Alberta, Canada Edmonton Nut and Bolt Full time

    HIRING IMMEDIATELYDo you have solid receptionist experience, a great attitude and a strong work ethic? We'd love to hear from youEdmonton Nut and Bolt is currently hiring for a permanent full time Receptionist to join our team.- We offer stability, a respectful work environment, excellent benefits and the chance to work with an amazing group of people._...

  • Cashier/receptionist

    2 weeks ago

    Edmonton, Alberta, Canada Auto Obsessed Full time

    Auto Obsessed is growing and looking to expand our team, now recruiting for an Cashier / Receptionist / Order FulfilmentAuto Obsessed is an automotive specialty detailing and detailing products boutique: we cater to the most discerning automotive clientele. Our shop is brightly lit, clean and designed with the comfort and safety of our employees in mind.We...

  • Part-time Receptionist

    2 weeks ago

    Edmonton, Alberta, Canada Movement First Physio Full time

    Part-Time ReceptionistWe are hiring a permanent Part-Time Receptionist for our growing clinic in south-east Edmonton If you are friendly, organized and have an interest in health and sport, come join our teamThe Receptionist is responsible for creating the best experience possible for our patients by providing efficient administrative support and...

  • Optometric Receptionist

    1 week ago

    Edmonton, Alberta, Canada Optiks International Full time

    OPTOMETRIC RECEPTIONISTOPTIKS INTERNATIONAL - EDMONTONOptiks International in South Common Edmonton location is looking for a full timeOptometric receptionist to work 35 to 40 hours per week.You will be part of a team that includes an on-site Doctor of Optometry and Licensed Opticians providing complete eye care services for our patients. Our goal is to...

  • Full Time Receptionist

    1 week ago

    Edmonton, Alberta, Canada Movement First Physio Full time

    Part-Time ReceptionistWe are hiring a permanent Full-Time Receptionist for our growing clinic in south-east Edmonton If you are friendly, organized and have an interest in health and sport, come join our teamThe Receptionist is responsible for creating the best experience possible for our patients by providing efficient administrative support and...

  • Dental Receptionist

    1 week ago

    Edmonton, Alberta, Canada Prime Denture Full time

    Receptionist:Duties: Greet patients and visitors with a welcoming demeanor Answer phone calls and schedule appointments efficiently Verify insurance coverage and process patient billing Maintain patient records and update information as needed Assist with administrative tasks to ensure the smooth operation of the denture officeSkills: Experience in a medical...

  • Part-time Receptionist

    2 weeks ago

    Edmonton, Alberta, Canada Go Auto Full time

    Job Description:Go Auto is on the hunt for a Part-Time Receptionist to join the Go Team at Southtown ChryslerHey social butterfly You like added benefits and vacation time, right? You like a fun and friendly work environment, right? You like the opportunity for growth in your career, right?***Want to become the Senior Vice President of Go Auto one day? (Just...

  • Receptionist / Administrative Assistant

    2 weeks ago

    Edmonton, Alberta, Canada HGA Services Inc. Full time

    Reporting to the Manager of Administration, the Receptionist is the first point of contact for clients and has a key role in ensuring clients are welcomed positively. Representing HGA with their friendly demeanor, exceptional communication skills, and problem-solving mindset will be crucial in succeeding in the Receptionist role. This position coordinates...

  • Dental Receptionist

    1 week ago

    Edmonton, Alberta, Canada Laurel Dental Full time

    Laurel Dental is seeking a Full-Time Dental Receptionist to join our team Our office is modern & fully digital We believe in having fun at work while delivering great patient care.We offer a friendly and supportive environment with professional development. This is an exciting opportunity to be part of a great team of long-term staff with the possibility of...

  • Receptionist

    2 weeks ago

    Edmonton, Alberta, Canada AutoCanada Inc. Full time

    ReceptionistCapital Chrysler Dodge Jeep RamEdmonton, ABCapital Chrysler Dodge Jeep Ram is an AutoCanada dealership. We are looking for a Receptionist to join our team. Reporting to the **General Sales Manager, you will be responsible for welcoming and assisting visitors, general office duties, and being the face and voice of our Dealership. First impressions...

  • Receptionist

    2 weeks ago

    Edmonton, Alberta, Canada Pulse Health Full time

    About Pulse HealthOur focus is to find and address the cause of symptoms in our patients, not just relieving them. Working with the health practitioners in our clinic provides our patients with a variety of treatments designed to get and maximize their results. As part of the team providing these exceptional services, we rely on the receptionist to be the...

  • Part-time Receptionist

    1 week ago

    Edmonton, Alberta, Canada YYC Injectionist Full time

    Formerly YYC Injectionist, The Injectionist & Aesthetics is seeking a part time receptionist for our busiest days.Duties will include but not limited to:Booking clients accordinly Keeping paperwork in order Attending to clients visiting clinic Light cleaning Ensuring waitlists are tended to in order and priority Cashing out clients Rebooking clients Selling...

  • Service Receptionist

    2 weeks ago

    Edmonton, Alberta, Canada AutoCanada Inc. Full time

    Service ReceptionistCrosstown Chrysler Jeep Dodge RamEdmonton, AlbertaAre you looking to drive your career forward?Crosstown Chrysler Jeep Dodge Ram is looking for an experienced Service Receptionist to join our growing team We are looking for someone who is passionate about delivering exceptional customer service to take ownership of administrative support....

  • Receptionist/administrative Assistant

    1 week ago

    Edmonton, Alberta, Canada Edmonton Pain and Injury Clinic Full time

    Chiropractor / Physio / Massage Clinic (North End)Monday through Friday 2:00pm until close (days to be determined). Training hours will vary.This position for hire will have to be able to cover for the full time receptionist (March 13, 2023 until April 5, 2023) Hours to be determined.We are looking for a receptionist to join our team duties...