Office Assistant

1 week ago

Kentville, Nova Scotia, Canada Taylor MacLellan Cochrane Full time

Work Term:
Permanent

  • Work Language: English
  • Hours: 37.5 hours per week
  • Education: College, CEGEP or other nonuniversity certificate or diploma from a program of 1 year to 2 years
  • Experience: 1 year to less than 2 years
- or equivalent experience

Work setting:

  • Business

Tasks:

  • Type and proofread correspondence, forms and other documents
  • Receive and forward telephone or electronic enquiries
  • Process incoming and outgoing mail manually or electronically
  • Send and receive messages
  • Compile data, statistics and other information
  • Prepare invoices and bank deposits
  • Photocopy and collate documents for distribution, mailing and filing
  • Order office supplies and maintain inventory
  • File material in storage area
  • Label files according to retention and disposal schedules
  • Locate and remove files requested
  • Determine and establish office procedures and routines
  • Answer telephone and relay telephone calls and messages

Computer and technology knowledge:

  • Electronic scheduler
  • MS Word
  • Accounting software
  • MS PowerPoint
  • MS Access
  • MS Excel
  • MS Outlook
  • MS Windows

Technical terminology:

  • Legal

Area of specialization:

  • Reports
  • Forms and records
  • Invoices
  • Contracts
  • Correspondence
  • Reports
and records

Security and safety:

  • Criminal record check

Transportation/travel information:

  • Own transportation
  • Public transportation is available

Work conditions and physical capabilities:

  • Fastpaced environment
  • Work under pressure
  • Tight deadlines
  • Repetitive tasks
  • Combination of sitting, standing, walking
  • Sitting
  • Bending, crouching, kneeling
  • Attention to detail

Personal suitability:

  • Adaptability
  • Efficiency
  • Hardworking
  • Positive attitude
  • Proactive
  • Quick learner
  • Time management
  • Accurate
  • Dependability
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Reliability

Screening questions:

  • Are you available for the advertised start date?
  • Do you currently reside in proximity to the advertised location?
  • Do you have previous experience in this field of employment?
  • Do you have the aboveindicated required certifications?

Health benefits:

  • Dental plan
  • Health care plan
  • Vision care benefits

Long term benefits:

  • Group insurance benefits
  • Life insurance
  • Registered Retirement Savings Plan (RRSP)

Other benefits:

  • Free parking available
  • Wellness program

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