Coordinator, Property and Fleet

7 days ago

Sault Ste Marie, Ontario, Canada Community Living Algoma Full time

COMMUNITY LIVING ALGOMA is looking for a PROPERTY AND FLEET COORDINATOR

Are you looking for a rewarding career where you can enhance the quality of life for people with disabilities?

Position Summary:


The Coordinator Property and Fleet plans, directs, and evaluates the daily operations and activities of the Property and Fleet of CLA, which consists of office buildings, leased properties and equipment, and small tools, as well as property and fleet maintenance and procurement.

This position coordinates the equipment and property resources in a manner that provides safe, productive and cost effective properties and equipment for our employees and the people we support.


Roles and Responsibilities:

  • Responsible for assigning and monitoring work within their job descriptions, ensuring that tasks are being carried out at the expected level of productivity and quality. Conducts regular meetings with staff, and undertakes performance reviews, and develops appropriate training plans.
  • Responsible for all workload related to fleet, equipment and properties ensuring effective coordination and management of staff and contracted services.
  • Serve as the liaison between Property and Fleet department and other departments, and work closely with managers to understand and meet their needs.
  • Collaborate with managers and department leaders; prepare and implement plans (three to five years) and forecast for space, operational, maintenance and equipment requirements; assist in the preparation, coordination and control of the capital improvement budget for Senior Management approval.
  • Ensures that all work needed, accomplished, and backlogged is recorded, monitored and reported on a regular basis in compliance with CLA Policies, SOPs, and associated regulations and standards.
  • Coordinates all the administrative functions of the property and fleet for Community Living Algoma. This includes ensuring preparation of quote, tender, and RFP documents for repairs, maintenance, and replacement of equipment, vehicles, supplies, materials and properties.
  • Prepare and negotiate contracts with vendors regarding services to support properties and ensures that payments are made in accordance with contract requirements.
  • Participate in annual budget development for staffing, maintenance contracts, vehicles, equipment, materials, and supplies; monitors and approves expenditures.
  • Prepares detailed cost estimates and Asset Management Plans for CLA in collaboration with various departments.
  • Responsible for planning and monitoring facility security requirements, including setting up office or location specific requirements such as video surveillance and secure access. This would include managing access control.
  • Responsible for training programs that ensures operators are appropriately trained and records are maintained in the operation of CLA's Fleet.
  • Develop and implement policies and procedures associated with CLA's properties and fleet.
  • Prepares statistical reports on operational facilities and fleet issues as requested.
  • Responsible for managing stock of parts, supplies, and consumables as it relates to fleet, equipment, and CLA properties.
  • Any such duties as qualified to perform, within Administrative Services.

Qualifications and Education Requirements:

  • Minimum of a College business/administration diploma or equivalent.
  • A minimum of 3 to 5 years related experience with supervisory experience in a fleet and/or property management capacity.
  • Understanding of legislative requirements that affect property and fleet
  • Knowledge and proficiency with computer systems related to fleet operations and facilities
  • Demonstrated well developed interpersonal, communication and conflict resolution skills.
  • Strong planning and negotiating skills
  • Ability to work with staff
  • Attention to detail.

What we offer:

  • Competitive compensation package
  • Health insurance: prescription drug, dental, vision, EAP and short
- and long-term coverage

  • Participation in group RRSP
  • Enjoyment of working for a community focused organization
  • A great team environment


If you are interested in an exciting management opportunity and you are someone who is organized, flexible and committed to the people we serve, and want to become part of a Management Team that focuses on leading the organization through a transformation process, join us at CLA in being part of our team as we aspire to become a leading organization in the inclusion of people with developmental disabilities.

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