Admin Coord., Talent Management Coord Admin

2 weeks ago

Montreal, Quebec, Canada Fednav Limited Full time

WHO WE ARE | THE COMPANY


Fednav, headquartered in Montreal, is the largest ocean-going ship owning and chartering group in Canada engaged in ocean transportation of mainly bulk cargoes on a worldwide basis.

With more than 75 years of experience and expertise, we are a driven, innovative, and respected organization committed to our employees and customers.


We are looking to fill an
Administrative Coordinator, Talent Management position, in hybrid mode based 2 days per week at our downtown Montreal Office.

The individual will be responsible to support the team with a wide range of talent management (TM) activities with a greater focus on recruitment and onboarding.


WHAT YOU'LL BE DOING | THE ROLE

Talent Acquisition and Onboarding

  • Assist the Recruiter throughout the entire recruitment process:
  • Prepare, format, and translate jobs postings.
  • Create job profiles and job requisitions in Workday HCM.
  • Coordinate posting on different job boards and sourcing platforms
  • Collaborate to the organization of oncampus events.
  • Responsible for the coordination of new employee onboarding:
  • Ensure that onboarding tasks are initiated in Workday HCM and follow through completion.
  • Followup with IT, Corporate Services, and other departments assisting hiring managers on settingup new hire workstation, laptop, phone, system accesses, as needed.
  • Assist hiring managers with the preparation of onboarding plan, welcome messages, and integration meetings.
  • Send new employee mandatory training links and followup to completion.

Talent Management and administrative support

  • Create new employee files and maintain virtual HR records ensuring strict confidentiality of employee information.
  • Coordinate the approval and payment of TM invoices.
  • Assist with employee movements and terminations in Workday HCM and followup on offboarding tasks and exit interview questionnaire.
  • Prepare templates, presentations, memos and announcements, reports, various letters and assist with occasional mass mailing.
  • Prepare the act to promote workforce skills development and recognition report.
  • Participate to Top Employer initiatives, and other program branding initiatives.
  • Coordinate various employee events such as birthday celebrations, recognition for years of service, annual retirees' luncheon, sending flowers/donations for life events, etc.
  • Update and maintain content of TM section of company's intranet.
  • Participate with Employee handbook regular updates and changes.
  • Assist with various projects, process mapping, and improvement as required.

WHAT YOU BRING | THE PERSON

  • A postsecondary diploma in administration, human resources or any other combination of experience and training deemed equivalent.
  • A minimum of 3 years' experience in a similar role as part of an HR team or in an office environment.
  • Excellent knowledge of MS Office (PowerPoint, Word, Excel, Adobe, Outlook) with strong skills in document creation and formatting.
  • Excellent communication and interpersonal skills.
  • Experience managing ambiguity and competing priorities, understanding immediate roadblocks and urgent tasks.
  • Strong ability to build and maintain positive rapport and trust while maintaining confidentiality.
  • Excellent organizational and timemanagement skills.
  • High level of accuracy and attention to detail.
  • Ability to thrive in a dynamic environment with sometimes mínimal guidance.
  • Curiosity to continuously selfdevelop your skills and knowledge.
  • Bilingualism (French and English), interaction with international collaborators.
  • VERSION FRANÇAISE_

QUI NOUS SOMMES | L'ENTREPRISE


Fednav, dont le siège social se trouve à Montréalest le plus important groupe propriétaire/affréteur de navires hauturiers au Canada, transportant surtout des marchandises en vrac dans le monde entier.

Nos quelques 75 années d'expérience et d'expertise font de nous une organisation motivée, innovatrice et respectée, axée sur ses employés et sur sa clientèle.


Nous sommes actuellement à la recherche d'une personne pour combler le rôle de
Coordonnateur administratif /
Coordonnatrice administrative, Gestion du talent, un poste hybride avec présence au bureau de Montréal 2 jours par semaine.


L'APPORT | LE RÔLE

Acquisition de talent et intégration

  • Assister la responsable du recrutement tout au long du process:
  • Préparer, mettre en page et traduire les offres d'emploi.
  • Créer des profils d'emploi et des ouvertures de postes dans le module HCM de Workday.
  • Coordonner l'affichage sur différents sites d'emploi et plateformes de recherche d'emploi.
  • Collaborer à l'organisation d'événements de visibilité ou de recrutement, entre autres sur les campus universitaires.
  • Coordonner l'intégration des nouveaux employés:
  • S'assurer que les tâches d'intégration sont initiées dans le module HCM de Workday et suivre leur achèvement.
  • Assurer le suivi avec les serv

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