Coordinator Asset Management

2 weeks ago

Toronto, Ontario, Canada City of Toronto Full time

Job ID: 38474

Job Category:
Community & Social Services

Division & Section:
Shelter, Support & Housing Admin, SSHA Infrastructure Plng & Development

Work Location:
METRO HALL, 55 John St, Toronto, M5V 3C6

Job Type & Duration:
Full-time, Temporary - 12 months

Hourly Rate and Wage Grade:
$ $52.10

Shift Information:
Monday to Friday, 35 Hours per week

Affiliation:
L79 Full-time

Number of Positions Open: 2 Temporary positions for 12 months

Posting Period: 07-Jun Jun 2023

Major Responsibilities:

In this position you will take a lead role in the development and implementation of programs designed to improve the maintenance capacity of shelter providers in the City of Toronto.

Reporting to the Manager, Asset Management you will work as part of a small team to the following:

  • Undertake site visits to SSHA facilities to assess building condition, review building maintenance procedures and evaluate facility management plan
  • Contribute to the development and formulate recommendations towards preventive and building maintenance manual for shelter providers
  • Develop long term planning with nonprofit providers based on technical assessment of specific building conditions and facility management needs
  • Work with shelter provider staff and boards of directors to develop preventive maintenance and facility management programs that can be adapted by shelter providers
  • Develop programs for the review of shelter facility management and preventive maintenance plans.
  • Contribute to the development and delivery of building maintenance training for provider boards of directors, shelter providers, maintenance staff and Division Unit staff
  • Participate in the design/delivery of training programs and professional development for nonprofit organizations
  • Contribute to the development of business continuity plans for shelter providers as it relates to facility related emergencies
  • Ensure that shelter provider reporting requirements related to building maintenance are met and monitor the maintenance activities of shelter providers
  • Provide direction to shelter providers as necessary to ensure that building maintenance is carried out properly and ensure that facility management plans are effectively implemented
  • Provide advice, support and technical expertise to shelter providers and to Unit staff regarding building maintenance practices and regulatory requirements.
  • Develop processes for determining asset condition, criticality, and risk assessments, as well as recommending and prioritizing the level of maintenance required, which includes the use of asset condition data for trend analysis to determine state of good repair levels and expected levels of service
  • Analyze and recommend capital, lifecycle and asset renewal projects needed to sustain, enhance and renew shelter physical assets
  • Contribute to working groups with various groups including Unit staff, shelter staff, other City staff and staff of other service managers.
  • Establish priorities for the review of building maintenance practices of shelter providers
  • Ensure the timely and efficient production of all required reports and maintenance of appropriate records to represent the City in meetings and initiatives with other levels of government
  • Develop partnerships in the public and private sector to support the work of the division and service enhancement for shelter providers
  • Maintain accurate and complete files on all assigned projects

Key Qualifications:

  • Post
- secondary education in a relevant discipline (e.g. Building Science, Facility and/or Asset Management, Engineering Technologist, etc.) or an equivalent combination of education and experience.

  • Considerable experience planning and overseeing building maintenance and/or renovation projects with multiunit residential and/or commercial properties.
  • Considerable experience in the tendering, design and implementation of construction or renovation projects.
  • Experience in property management.
  • Experience in project management

You must also have:

  • General knowledge of financial analysis and principles and practices of nonprofit budgeting.
  • Ability to establish effective working relationships with Asset Management and Shelter Unit staff working in a cross discipline environment.
  • Ability to establish effective working relationships with a variety of shelter providers and sector groups.
  • Highly developed human relations skills, with the capacity to represent the City effectively, both verbally and in writing.
  • Strong analytical and problem solving skills.
  • Ability to work independently and as part of a team.
  • Familiarity with government legislation in the areas of building codes, rental properties and Occupational Health and Safety.
  • Knowledge of SAP, Asset Planner, MS Word, MS Project, Excel, Power Point, Project Accounting and scanning and imaging software.
  • Knowledge of construction, techniques, materials, l

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