Clerk 2

1 week ago

Whistler, British Columbia, Canada District of Squamish Full time
The District of Squamish is located in the unceded traditional territory of the Skwxwú7mesh Úxwumixw (Squamish _

  • Nation). We offer gratitude to the Skwxwú7mesh People who have lived on these lands since time immemorial. _

External Job Posting

Position:
Clerk 2**
Status: Casual

Work Area:
All departments

Posting Date:
February 13, 2024

Closing Date:
Open until filled

GENERAL SUMMARY
Under the close supervision of the Department Manager, the Clerk 2 provides a variety of clerical, administrative and

customer service support to departments throughout the District of Squamish.

KEY DUTIES AND RESPONSIBILITIES

Customer Service

  • Contributes to the success of our team and creation of our thriving community, by fostering the District of Squamish

corporate values:
Respect, Integrity, Connection and Progress.

  • Follows the District of Squamish's customer service guidelines to ensure the delivery of outstanding service.
  • Receives and relays telephone or counter enquiries to the appropriate person and provides basic departmental
information.

Clerical & Administrative Duties

  • Composes routine correspondence for completion by or signature of others.
  • Performs data entry tasks and keyboards a variety of documents of various length and complexity, from dictation, pro
forma or direction.

  • Copies, files, indexes, and distributes various documents.
  • Maintains and files a variety of office records, including original documents for permanent safekeeping.
  • Conducts basic telephone surveys and performs searches electronically and in hard copyfor records or data.
  • Analyzes accounts to determine product costs and account breakdowns, including basic mathematical calculations.
  • Takes and transcribes meeting and hearing minutes, distributes copies after adoption, and files original.
  • Receives submissions from departments and public to prepare meeting agenda and photocopies and distributes
agenda packages.

  • Schedules appointments and organizes meetings; setsup and cleansup the meeting room.
  • Orders departmental supplies and contacts building maintenance contractors.
  • May be required to coordinate office equipment maintenance, repair and operating reports.
  • May be required to coordinate travel and accommodation for others.
  • Participates in activities such as ordering supplies, organizing events and set up for functions that are assigned as
departmental responsibilities.

**REQUIRED KNOWLEDGE, SKILLS & ABILITIES

  • General knowledge of local government and services provided.
  • Sound knowledge of standard administrative procedures, practices and equipment within an office setting.
  • Excellent interpersonal and communication skills with the ability to engage with a diverse range of individuals in a
professional manner.

  • Advanced computer skills in Word, with minimum typing speed of 50 wpm and basic skills in computer spreadsheet,
database, and graphics programs.

  • Good organizational skills with the ability to prioritize work and meet deadlines.
  • Ability to take and transcribe minutes and summarize discussions.
  • Ability to adapt to and effectively use office technologies, software, and electronic recordkeeping systems.
  • Ability to learn about the District's internal operations and refer customers to the appropriate person/ department
  • Ability to orient new staff to the position.

REQUIRED TRAINING, EDUCATION AND EXPERIENCE_- Bondable

  • Grade 1
  • May require the ability to obtain and maintain an RCMP Enhanced Security Clearance
  • Three years' experience as an Administrative Assistant;

OR

  • Certificate of Business Administration and two years' experience in an administrative capacity;***
    OR
  • An equivalent combination of education, training, and experience.***
  • This position does not require the RCMP Enhanced Security Clearance. _
  • Enhanced Security Clearance is required at that time._

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people

assigned to this position. This is a general list of responsibilities, duties and skills required of personnel so classified.

Other related duties may be assigned in keeping with the general nature of the position.***change) will be scheduled between the hours of 8:00am - 5:00pm, Monday to Friday.

Salary:
$33.48 per hour***This is a Union position within the Collective Agreement of CUPE Local 2269 and the District of Squamish.

Direct Your Application (Quoting Competition #)

To:
#24-17
Human Resources

District of Squamish

  • As an equitable and inclusive employer, we value diversity of people to best represent the community we serve and _
- provide excellent services to our citizens. We strive to attract and retain passionate and talented individuals of all _
- backgrounds, demographics, and life experiences. If you require any adjustments to enable participation at any stage of _
- applying._

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